facilities management contracts

Trowbridge Town Council invites tenders from competent and qualified contractors for the provision of testing, maintenance and monitoring of: Fire alarms Intruder alarms Monitoring of Fire & Intruder Alarms Controlled Access Fire Extinguishers Annual Risk Assessments This service will be across 7 key council sites for an initial period of 3 years with the possibility to extend for a further 2 years. The Council is committed to ensuring the health and safety of residents, staff, and visitors by maintaining full compliance with : BS9999 Approved Document B The Regulatory Reform (Fire Safety) Order 2005 The contract will cover : The Civic, Stephens Place, BA14 8AH Trowbridge Museum, The Shires, BA14 8AT Longfield Community Centre, Weavers Drive BA14 7DZ Studley Green Community Centre, Lambrok Road, BA14 9HQ Walkers Yard, Trowbridge Park, BA14 7EF Bandstand, Trowbridge Park, BA14 7EF Trowbridge Cemetery, Downside View, BA14 7NN 2. Scope of Works The successful contractor will Provide the service and frequencies of service as required by law and in line with the appended schedule of services and schedule of responses. Detail your hourly rates in the schedule of responses to breakdowns. Note that Fire and Intruder Alarm activation calls will require priority 1 responses Provide a maintenance service to ensure that no fire or intruder alarm will be in fault or out of commission for more than 8 hours or overnight. Provide costs for remedial works resulting from annual risk assessments and breakdowns. The costs for remedial works resulting from client-initiated changes will be financed by the Trowbridge Town Council All work must be carried out in accordance with the standards in Section 1 above. 3. System Replacement It is possible that one or more of the systems may undergo complete replacement during the period of the contract. The Trowbridge Town Council reserves the right to remove that system from the contract and request open competitive pricing for a fully comprehensive testing and maintenance service to that system. 4. Site inspections Tenderers are invited to attend site visits on either the 28 or 30 April with an 8.30 start at the Civic Centre (Address above) please contact terrykawiti@trowbridge.gov.uk to book a space. Site visits are not mandatory but are advised. Questions raised on the day will be answered. Questions/answers will also be issued on the tender website. 5. Submission Requirements In line with standard Trowbridge Town Council procedures, tenderers must submit: A. Financial Cost Statement: Detailed breakdown of annual monitoring. B. Technical Proposal: Methodology for testing and electronic logbook management. C. Experience: Evidence of similar contracts with local authorities or public sector clients. D. Health & Safety: Example RAMS and proof of relevant qualifications (e.g., LCA membership). E. Insurance: Copies of Public and Employers' Liability insurance. 6. Assessment of Submission Tenders will be evaluated on a matrix with the following weighting: Financial Proposal (Price): 50% Quality & Operational Capability: 30% Experience & References: 20% 7. Submission Schedule: Tender issued 10 April 2026 Site Visits 28 & 30 April 2026 Tender closes 18 May 2026 @12.00 Midday Tender awarded 17 June 2026 Contract commences 01 July 2026 Contact Information: For further details and queries about the tender please contact: Terry Kawiti Email : Terry.Kawiti@trowbridge.gov.uk Please submit the completed tender to: Stuart Legg Email: stuart.legg@trowbridge.gov.uk