1. Who we are
WinAContract is operated by eSourcing Data Ltd ("we", "us", "our"), registered in England and Wales. We are the data controller for personal data collected through winacontract.co.uk.
Contact: info@winacontract.co.uk
2. What data we collect
We may collect the following personal data:
ā¢ Email address ā when you sign up for contract alerts ā¢ Name and email ā when you contact us or book a demo ā¢ Usage data ā pages visited, search queries, browser type (via Google Analytics) ā¢ Cookie data ā see our Cookie Policy for details
We do not collect payment information directly. Payment processing for BidWriter subscriptions is handled by Stripe, subject to their privacy policy.
3. How we use your data
We use your personal data to:
ā¢ Send contract alert emails you have subscribed to ā¢ Respond to enquiries and demo requests ā¢ Improve the platform through analytics ā¢ Send product updates and relevant communications (where you have consented)
We do not sell your personal data to third parties. We do not use your data for automated profiling or decision-making.
4. Legal basis for processing
We process your personal data on the following legal bases:
ā¢ Consent ā for marketing emails and non-essential cookies ā¢ Legitimate interests ā for analytics and platform improvement ā¢ Contract performance ā for delivering services you have requested ā¢ Legal obligation ā where required by law
5. Data retention
We retain your data for as long as necessary to provide the services you have requested, or as required by law. Alert subscribers can unsubscribe at any time using the link in any email. We will delete your data within 30 days of an unsubscribe or deletion request.
6. Third-party processors
We use the following third-party processors who may handle your data:
ā¢ Google Analytics ā website analytics (anonymised) ā¢ Resend ā transactional email delivery ā¢ Render ā cloud hosting infrastructure ā¢ Stripe ā payment processing (BidWriter only)
All processors are bound by appropriate data processing agreements.
7. Your rights
Under UK GDPR, you have the right to:
ā¢ Access the personal data we hold about you ā¢ Correct inaccurate data ā¢ Request deletion of your data ā¢ Object to processing ā¢ Withdraw consent at any time ā¢ Lodge a complaint with the ICO (ico.org.uk)
To exercise any of these rights, contact us at info@winacontract.co.uk.
8. Data transfers
Our hosting infrastructure is based in the EU (Frankfurt). Some third-party processors may transfer data outside the UK/EEA. Where this occurs, we ensure appropriate safeguards are in place, including Standard Contractual Clauses.
9. Children
WinAContract is a business-to-business service not intended for use by persons under 18. We do not knowingly collect personal data from children.
10. Changes to this policy
We may update this privacy policy from time to time. We will indicate the date of last update at the top of this page. Significant changes will be communicated by email where appropriate.