UK Public Sector Contracts & Tenders

The City Surveyor’s Department Investment Property Group acts as a fund manager for approx. 270 investment estate properties with a value of circa £4bn. The group sets asset management strategies to maximise rental income and develop the portfolio to deliver long-term performance. The group currently utilises a real estate valuation and development software solution for portfolio valuations, cash flow forecasting and development appraisals. The solution is critical to the City of London.

Refurbishment and alteration to an existing, occupied Grade II listed Brutalist concrete building (1965–1982) — not new-build; minimal structural intervention philosophy, using existing capacity and justifying retained elements without strengthening wherever possible. The project comprises demolition, enabling, temporary works and primary structural design and construction across the Renewal Phase 1 work areas, together with a sitewide Contractor Design Portion (CDP) framework covering secondary/tertiary steelwork, non-loadbearing masonry, builders work openings, steel reuse and other structure-adjacent design responsibilities. This package also carries a defined allocation of architectural fabric-removal (“Advanced Works”) scope and a smaller number of new internal partition and screed items prepared by the Architect, allocated to this package because they precede, depend upon, or are structurally coincident with the demolition and structural strip-out sequence. • Infrastructure and Sitewide Structural Works. • Conservatory: Level 3 demolition/strengthening. • Foyers: Foyers Bridge steelwork dismantling/re-decking, Foyer Shop demolition, shaft-opening coordination. • Catering Block: Shaft 08–11 slab modifications across multiple levels • Stair 8: structural coordination

Report Fraud is a national service operated by CoLP. The service requires a modern IT Service Management (ITSM) capability to support its operational, technical, support and delivery management needs. The purpose of this PME is to understand the market’s capability to provide an ITSM solution suitable for Report Fraud’s environment, including the associated services required to implement, configure, integrate, migrate to, train users on, hand over and support the solution. Report Fraud is seeking market insight on solutions that are predominantly commercial off-the-shelf (COTS), SaaS-based or otherwise standard product offerings, configured to meet Report Fraud’s needs without unnecessary bespoke development. Suppliers are invited to explain where their solution can meet requirements through standard configuration, where optional modules or integrations may be required, and where customisation would be needed. The future ITSM capability is expected to support core service management processes and operational reporting, while recognising the secure, regulated and nationally distributed nature of the Report Fraud service. CoLP is also considering how the Report Fraud ITSM requirement may align with the wider City of London Corporation ITSM procurement and future enterprise service management direction. The output from this PME may therefore in-form a Report Fraud-specific procurement route, feed into the wider Corporation ITSM procurement, or support a combined / aligned approach, subject to further internal review and procurement advice. The total value is figure is currently intended to cover the implementation, licences and operation of the potential interim solution only. It excludes the longer-term ITSM replacement and the eventual transition into the Corporation’s future ITSM solution. Please note this is an indicative figure only, and we are at the early stages of this process. As reqquirements are gathered, we will have a better idea on the total value depending on what's including within scope. The contract start, duration and end dates are yet to be established. These dates are indicative.

The City invites Bidders to complete and submit a request to participate in the Procurement for the provision of Media Buying Services for the Guildhall School. Guildhall School is where passion meets purpose. We deliver world-class professional training in music, drama, production and design across our iconic, state-of-the-art facilities in the heart of the City of London. The School is seeking an experienced supplier to provide strategic digital media planning and buying services to support the recruitment of students, programme participants and audiences across the full range of the School’s activities. The successful supplier will be responsible for developing and delivering effective paid media strategies, ensuring that the School’s media budget is used in the most creative, efficient and impactful way possible. This will include strategic planning, media buying, campaign optimisation, performance monitoring and reporting. Suppliers with a strong track record in digital media planning and buying, particularly within the higher education sector, are invited to participate in the Invitation to Participate (ITP) stage of this procurement process. This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (https://cityoflondon.ukp.app.jaggaer.com/) Suppliers will need to register an interest on the system in order to participate and registration is free. The estimated contract value given at sections 31 and 32 is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £225,000 exc. VAT)

This is a strip-out and renewal package across the whole MEP — Barbican Renewal Programme, not new-build construction. The works comprise the removal of existing, life-expired MEP infrastructure and installation of new plant, distribution and containment across multiple basement plant levels and public floors of a large, live, publicly operated arts venue (comprising a concert hall, cinemas, art galleries, conservatory, library, function rooms and car parks). The successful contractor will be required to work around continued public operation of the Centre, including phased access, full 12-month closure period from end June 2028, isolation and shutdown of live building services, and interfacing with retained plant and systems, across every work area.

The City of London Corporation is undertaking Preliminary Market Engagement in relation to the proposed construction of a new Police Training Facility (PTF) at Hindmans Way, Dagenham Docks, London. The proposals comprise a two-storey tactical firearms training facility of approximately 4,016m² GIA, including a 50m range with 12 aisles, stores, plant rooms, loading area and associated ancillary hub building. The hub building will support the range and include locker/shower rooms, breakout space, meeting rooms, classrooms and offices. There is no armoury or secure ammunition store proposed. The project also includes a separate two-storey skills training house for non-live fire training, an external training roadway including a roundabout, associated parking including EV spaces, and a proposed substation. The facility is intended to provide firearms training for both the City of London Police and Essex Police.

Homecare, Rapid Response and Reablement services to enable and support individuals mainatin levels of independence within their home environment within the City of London. Home Care, Rapid Response and Reablement services are delivered with the aim of supporting and enabling vulnerable adults to maximise their levels of independence at home and within the commnunity. These services can help to lessen the escalation of needs, assist in the prevention of hospital admissions and avoidance and support the individual following discharge from hospital. Homecare services in particluar can potentially reduce admission to high cost residential care settings for the Corporation’s residents. This suite of services also supports the NHS hospital discharge (D2A) model, reducing hospital length of stay, improving outcomes for people (often better recovery within the home environment) and reduce acute bed capacity. These services are delivered in accordance with a Care Act assessment and subsequent care and support plan, as well as a financial assessment for clients above income thresholds paying or contributing towards their respective care costs.

The City of London has a contract to provide: - a managed service which has compatibility with Bibliotheca RFIDs and e-resources (Overdrive and Bolinda) and the ability to store and organise non book holdings through a central desktop - management report templates and custom reporting - OPAC/Web User Access - Cataloguing/City of London oversight/control - Acquisitions support, including EDI invoicing - Ongoing support and maintenance and training

The City of London currently utilises a cloud-based system to produce specifications for construction/building works for its property portfolio, drawing on an extensive legislation and best practice content library. It is used by surveyors and engineers to ensure any works being undertaken for the City comply with the current legislation and best practice. Maintaining access to the latest standards and guidance is therefore essential. Over the next 5 years the City is undertaking a multi-million-pound programme of works across the City’s property portfolio. The City is therefore exploring sector solutions that can support specification delivery, keep the service fit for purpose, and ensure building works continue to comply with regulations and best practice.

The City of London Corporation is undertaking pre-market engagement in advance of a future procurement for the provision of Venue and Events Audio Visual (AV) Services across Guildhall and associated event spaces. The requirement is expected to include the provision, operation, maintenance and support of AV infrastructure and equipment, together with professional technical services necessary to support a varied programme of civic, ceremonial, corporate, cultural and commercial events. The existing contract is due to expire in March 2027. In parallel, the CoLC is delivering a programme of AV infrastructure upgrades across Guildhall. Due to delays associated with planning approvals required for this historic estate, a significant proportion of the upgrade works are anticipated to take place during 2026. Consequently, the future contract will need to support both existing legacy systems and newly installed infrastructure during a transition period. The successful supplier is expected to provide a comprehensive service, which may include: Event planning and technical support. AV equipment provision, management and operation. Installation, maintenance and repair services. On-site engineering and technical expertise. Event delivery support and troubleshooting. Support for business continuity and critical events. The service will support a range of high-profile events, including civic and ceremonial functions, state and VIP events, commercial conferences, award ceremonies and other prestigious engagements. The Corporation is seeking market feedback on the proposed requirement, contract structure, service delivery model, performance measures, innovation opportunities, commercial arrangements and market appetite. Suppliers with experience of delivering AV services within complex, high-profile, heritage or multi-use event venues are encouraged to participate.

The City invites Bidders to complete and submit a request to participate in the Procurement for the provision of Barbican Furniture Designer. The procurement of a furniture designer forms a crucial part of the Barbican Renewal project. The contract will cover the design of bespoke furniture, strategy for re-use of existing furniture, and specifications and proposed layouts of off-the-shelf furniture across the main Barbican Renewal spaces. Designers will be asked to think creatively about accessibility, flexibility and sustainability, for all audiences and artists who visit the Centre, and for any occasion. The appointment will cover all furniture strategy and design work through to delivery, installation on site and handover. The programme of work will align with RIBA Plan of Work, and the contract will include break clauses at specific points. The manufacture and installation will form a separate contract, managed directly by the Barbican Renewal project team or their appointed representative. This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (https://cityoflondon.ukp.app.jaggaer.com/) Suppliers will need to register an interest on the system in order to participate and registration is free. The estimated contract value given at sections 31 and 32 is for the full duration of the contract. The estimated annual contract value is therefore £66,666.66)

The City of London Corporation (including the City of London Police) is reviewing the current IT Service Management toolset in use across the organisation. The City is interested in understanding the capability of modern ITSM solutions to support efficient, scalable and customer-focused service delivery. Key features of interest include: • All data and application services, including AI engines must be hosted within the UK. • Core ITSM process support, including incident, request, problem, change, release, knowledge and major incident management. • Enterprise Service Management (ESM) capability, enabling service management workflows to be extended beyond IT into areas such as HR, Facilities, Finance, Legal and other corporate services. • AI-assisted service management, including ticket summarisation, automated categorisation and routing, virtual agent support, knowledge recommendations and predictive analytics. • Modern self-service and omnichannel engagement, including a user-friendly portal, service catalogue, knowledge base, mobile access and integration with Microsoft Teams and Outlook. • Workflow automation and integration capability, including configurable approvals, automated notifications, APIs, webhooks and integration with Microsoft 365, monitoring, security and asset management tools. • Operational reporting, asset and configuration management, including real-time dashboards, SLA and KPI reporting, comprehensive CMDB/service mapping, IT asset lifecycle management, audit controls and governance reporting.

The City of London Corporation Housing Service is seeking specialist project management and implementation support to deliver Phase 3 of the Civica CX programme, comprising the implementation of the Civica CX Asset Management module and associated functionality. The implementation of Civica CX Asset Management is a key strategic priority for the Housing Service and forms part of the Housing Strategy commitment to migrate from Keystone and improve asset data management, compliance monitoring and reporting. The City is therefore seeking market insight from organisations with demonstrable experience of Civica CX Asset Management implementations, data migration, solution configuration, testing, training and project delivery within local government, social housing or similar regulated sectors. The estimated value of any future procurement has not yet been determined and forms part of this market engagement.

​​The Corporation seeks to appoint a multidisciplinary consultant to provide contract administration and quantity surveying services for the George Elliston and Eric Wilkins External Works and Electrical Upgrades package. The works will include: ​window replacement ​roof covering replacement including upgraded insulation ​repair/replacement of rainwater goods ​external fabric repairs including concrete and brickwork ​any associated building work ​redecoration of all previously painted surfaces within internal communal areas ​electrical works including lateral mains replacement and communal lighting upgrades (where required) ​provision of mechanical extraction ​The multidisciplinary consultant will work collaboratively with the existing design team, principal contractor, and internal project leads to ensure successful delivery of the works.​

The framework will be structured to deliver integrated facilities management (IFM) services, with lotting aligned to defined estate portfolio types to reflect differing operational characteristics and service requirements. It will provide access to a comprehensive IFM model combining hard FM (including mechanical and electrical maintenance, fabric maintenance and building engineering services) and soft FM (including cleaning, security, waste and grounds maintenance) within a single, coordinated delivery model. The framework will include end-to-end service integration, incorporating contract management, centralised helpdesk functions, and digital platform integration (e.g. CAFM/IWMS) to support performance monitoring and asset management. It will enable regional and national delivery across diverse estate portfolios and support flexible call-off arrangements aligned to organisational scale, complexity and operational needs, providing a compliant and scalable route to market for full outsourced IFM delivery.

We are seeking to understand the art of the possible by drawing on market insight, innovation and experience to inform future options, rather than defining fixed solutions or deliverables at this stage.  Transformation ambition Our ambition is to establish a future ready organisation that is:  Financially sustainable and outcome focused  Digital and data enabled by design  Able to collaborate across traditional boundaries  Equipped with the skills, tools and culture needed to continuously improve  Successful transformation will focus on value creation (improving service outcomes, operational efficiency and staff experience) while maintaining the City Corporation’s distinctive strengths and responsibilities.  This organisation carries nearly 1,000 years of history. Our transformation approach must honour that heritage while confidently shaping the organisation for the future.

The COL require an experienced OHP for 1 day per week for 45 weeks of the year spread evenly throughout the year. This part of the contract could be delivered by an Associate of the Faculty of Occupational Medicine (AFOM). The COLP require an experienced OHP for 1 day per week for 45 weeks spread evenly throughout the year plus up to 17 days additional days. The additional days are to meet the Force requirement for recruitment and associated management meetings relating to recruitment and fitness to work procedure and advice. This part of the contract requires a Member of the Faculty of Occupational Medicine (MFOM) The OHP is scheduled to see 4 or 5 referral clients per day, or up to 5 candidates per day for recruitment medicals. The combined requirement is for between 90 days of OHP time with an additional up to 17 days depending on police officer recruitment demand. This could be delivered by: • One OHP • Two separate OHP’s • Two OHP’s where one is more experienced and prepared to supervise / support an Associate of the Faculty of Occupational Medicine. The COL / COLP would require a regular named OH physician to deliver the service. The service would not expect there to be changes in the named physician delivering the service. (No more than 2 changes per year would be acceptable) The contract would be for 2 years plus 2 years following performance review. OHPs working on this contract are likely to be required to be Police vetted. All applicants are to demonstrate that they have a 3-year period of residency in the UK immediately before commencing working. The Authorities decision in relation to any vetting issues is final.