UK Public Sector Contracts & Tenders

Suppliers are requested to submit proposals to the EMR for the provision and laundering of high-visibility workwear for the EMR Fleet Department. This tender is split into lots to enable EMR to pursue the most advantageous tender. EMR reserves the right to award either Lots 1 & 3 or 2 (on its own) and is not committed to awarding any or all Lots. All Lots are listed as per the below • Lot 1 - Purchase of Work Wears, Appendix C • Lot 2 - Lease and laundering of Work Wears, Appendix D • Lot 3 - Laundering of Work Wears, Appendix E Aims In delivering the contract, EMR requires the Supplier to undertake the following: • Deliver a compliant procurement process in line with the Procurement Act 2023 using a Competitive Flexible Procedure • Ensure continuity and flexibility to allow transfer of the procurement and/or contract to a future successor operator • Provide a high-quality, fully managed high-visibility workwear solution. • Provide a consistent service across all EMR locations, supporting a geographically dispersed workforce • Ensure all workwear meets required safety and compliance standards (e.g., Network Rail RIS-3279-TOM) • Deliver an end-to-end managed service, including supply, sizing, branding, tracking, repairs, and replacements (purchase and or lease), • Deliver an end-to-end managed service, tracking, repairs, and replacements (Laundry) • Implement an efficient coordination model, including reliable delivery, collection, and regular laundering services. • Enable user-focused services, such as individual allocation, ordering, returns, and locker-based or similar distribution. (Currently, EMR has Locker facilities provided by the present incumbent and would look to have the same facilities offered from perspective supplier(s) • Maintain high-quality assurance standards, supported by robust control systems and performance monitoring. • Promote operational efficiency and responsiveness, including quick resolution of defects, errors, or service issues, and reduce lost and damaged items • Support sustainability objectives, including reduced and recyclable packaging, • Ensure clear ordering, tracking, and reporting processes, aligned with EMR requirements.

East Midlands Railway (EMR) (The Authority) intends to undertake Preliminary Market Engagement (PME) to understand the availability of proven, rail ready digital solutions that support safe work processes, track access management, workflow coordination, and field operations within a regulated rail environment. The purpose of this engagement is to assess whether the market can provide fully operational, assured, and already deployed solutions that can be implemented without the need for new development or bespoke build activity.

East Midlands Railway provides intercity and regional train services across the Midlands through to London. These are distinguished by 3 sub brands that reflect the region they serve and routes they operate:  EMR Intercity operates from the Midlands (Sheffield, Derby, Nottingham, Leicester) through to London St Pancras EMR Regional provides local services to towns and communities across England, including; Crewe, Matlock, Stoke-on-Trent, Peterborough, Grantham, Norwich and Skegness. EMR Connect operates between Corby and London St Pancras. The Luton Airport Express operates on this route with majority of airport passengers travelling from London St Pancras. EMR is looking for a supplier of short tern (up to 12 months) or repeat print and production requirements, including, but not limited to: • Annual station dressings (in-station advertising and branding). Typically annual updates to all EMR owned in-station advertising and branding with new designs promoting rail value messages, ticketing products, and marketing campaign amplification. EMR also takes these opportunities to enhance existing sites where possible - either in the way they are creatively displayed or the materials used and review potential new opportunities. • Promotional materials for commercial revenue activity, new business engagement, and retail equipment decals • Signage for operational initiatives or infrastructure upgrades • Promotional and customer comms posters and vinyls for on train • Corporate materials for internal communications and business events

Transport UK East Midlands Limited (EMR) is running this procurement for the provision of Bulk Fuel Supplies to three depot locations referred to below and in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure. a) Etches Park Depot, Derby; b) Eastcroft Depot, Nottingham; c) Cricklewood Depot, Cricklewood. The combined estimated annual volume of product is 47,706,000 litres - Gas Oil to BS EN590 Gas Oil A2 (Red Diesel). EMR proposes to enter into one or more contract(s) with the successful Tenderer(s) for an initial period of 48 months and an extension option for a further period of 12 months, for a maximum potential period of 24 months i.e. 2 x 12 month extension periods. This procurement process is being advertised and run by EMR on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of the East Midlands area. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT Operator Limited and will be ultimately owned by the Secretary of State for Transport (the "Successor Operator"). The date for transfer of the current operations to the Successor Operator is not yet confirmed. Where the transfer is completed before Contract award under this Procurement process, the Successor Operator may elect (but will not be obliged) to carry on with this Procurement process in place of EMR, by taking on the role of contracting entity from the date of completion of the transfer (with all other Procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of Contract award, contractual rights may be included in the contractual arrangements to enable transfer to the Successor Operator. Tenderers should note that this procurement process (if ongoing), or any awarded Contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be affected outside of, or separate from, such a scheme. Where a Successor Operator is appointed during this Procurement process, and the Procurement is transferred to the Successor Operator, the Successor Operator reserves the right to administer this Procurement in a different way, for example by using different or revised submission arrangements, including extending any timescales. For the avoidance of doubt, EMR is the procuring authority in respect of this Procurement until a transfer to the Successor Operator is completed. EMR or any Successor Operator will not be liable for any bid costs, expenditure, work or effort incurred by a Tenderer in proceeding with or participating in this Procurement, including if the Procurement process is terminated or amended by EMR or any Successor Operator. FPA Consulting Limited (hereinafter referenced as FPA) has been employed by EMR to act as procurement consultant and advisor to EMR for this procurement. In the event of a contract award, the successful Bidder will enter into direct contract with EMR and not FPA.