Flexible Benefits Platform Solution (including Brokering Service) and Employee Recognition Platform Solution

Organisation

NATIONAL ENERGY SYSTEM OPERATOR LIMITED

St Catherine's Lodge Bearwood Road, Wokingham, RG41 5BN

NESO seeks to appoint a supplier to provide, implement, manage, and continuously develop an Employee Flexible Benefits Platform and associated brokerage services. The solution must provide a comprehensive range of flexible and voluntary benefits through a modern, intuitive digital portal that enables employees to easily access, understand, select, and manage benefits throughout the year. The successful supplier will be responsible for delivering a fully managed end-to-end service including: • Platform provision and hosting. • Implementation and onboarding. • Branding and user experience design. • Benefit administration. • Brokerage and market engagement services. • Employee communications and engagement campaigns. • Helpdesk and user support. • Reporting and analytics. • Account management and continuous improvement. The platform must provide a consumer-grade experience and be accessible via desktop, tablet and mobile devices. Benefits Enrolment and Administration The platform must support both annual and rolling enrolment models. NESO currently operates: • An annual enrolment window during November of approximately three weeks. • Benefits selected during annual enrolment becoming effective from 1 December each year. Lot 1 Contract Value Composition The estimated value of Lot 1 comprises the components set out below. The valuation reflects the full anticipated value of the arrangements to be managed under the contract, including underlying benefit spend, provider charges, employee contributions and the services to be procured directly from the appointed Supplier. Approximately 96.4% of the total estimated Lot 1 value relates to benefit spend administered direct through voluntary employee selection, For the purposes of this procurement, the estimated Lot 1 contract value is comprised the following elements: • Health, Protection and Wellbeing Benefits - Voluntary Salary Sacrifice Benefits - approximately 88.8%. This element relates to brokered insured employee benefits. The appointed Supplier will be required to provide advisory and broking services to support the identification, assessment and recommendation of appropriate benefit providers through competitive market engagement and procurement activity. NESO anticipates contracting directly with the selected providers; therefore, the estimated Lot 1 value includes the anticipated spend associated with those underlying benefit arrangements. • Lifestyle and Home Technology Benefits - Voluntary Salary Sacrifice Benefits - approximately 7.6%. This element relates to employee benefits that are currently available to NESO employees but are not presently managed through the existing brokering arrangements. These may include, without limitation, Cycle to Work, Home Technology and Smart Device schemes, Retail Discount schemes and comparable employee benefit offerings. The associated values primarily reflect employee benefit expenditure, participation costs and sums administered through the relevant benefit arrangements. • Benefits Platform, Administration, Brokerage and Advisory Services -approximately 3.6%. This element relates to the services being procured directly from the appointed Supplier, including platform hosting, enrolment administration, integrations, communications, user support, independent advice, market brokering, negotiation, implementation and ongoing management of benefit arrangements with insurers and third-party benefit providers. • The estimated values stated above include, as applicable: - NESO costs and contributions associated with the provision, administration and management of employee benefits; and - Employee contributions made through payroll deductions in connection with benefit selection and participation. On this basis, approximately 96.4% of the total estimated Lot 1 value relates to benefit spend, provider charges and employee contributions expected to be administered through, or in connection with, the Lot 1 arrangements. Approximately 3.6% relates directly to the benefits platform, administration, brokerage and advisory services to be delivered by the successful supplier. The inclusion of all anticipated benefit expenditure within the estimated contract value is intended to reflect the total value of the arrangements managed under Lot 1, in accordance with the valuation requirements and principles under the Procurement Act 2023. During the term of the contract, NESO may, where appropriate and subject to supplier capability, seek to incorporate currently unbrokered flexible benefits into the overall Lot 1 service arrangement. The estimated value of these benefits has been included within the Lot 1 contract value and represents approximately 7.6% of the total estimated value. NESO reserves the right to re-issue the contract during the tender process due to NESO's Preferred Position on Agreement for 1) General Terms; 2) Software As A Service (SAAS) Terms; and 3) Configuration Support Services Terms. During the Framework term, NESO also reserves the right to review opportunities to consolidate reward and benefits-related contracts across Lot 1 and Lot 2, where appropriate. Any consolidation would aim to improve transparency, strengthen governance, and enhance visibility and management of NESO's overall reward and benefits portfolio.

Contract period: — → 18 February 2031

NESO seeks to appoint a supplier to provide, implement, manage, and continuously improve an Employee Recognition Platform that supports a culture of appreciation, inclusion, engagement, and high performance. The platform must enable colleagues and managers to recognise achievements and behaviours aligned with NESO's values and organisational objectives. The solution must provide an engaging, consumer-grade experience that is simple to use and accessible across desktop, tablet, and mobile devices. The platform should support recognition at all levels of the organisation and enable widespread participation across a predominantly operational and field-based workforce. Key Requirements Recognition Capability The platform must provide: • Peer-to-peer recognition. • Manager-to-employee recognition. • Team recognition. • Values-based recognition aligned to NESO behaviours and culture. • Social recognition functionality. • Recognition feeds and community engagement features. • Service anniversary and milestone recognition. • Employee nomination and award schemes. • Configurable recognition programmes. Reward Functionality The solution should support: • Monetary awards. • Non-monetary awards. • E-vouchers and gift cards. • Reward catalogue functionality. • Budget allocation and control. • Approval workflows. • Automated award fulfilment. • Taxable and non-taxable reward management where applicable. • Payroll reporting and export capability. • NESO utilise Workday as their primary HR system

Contract period: — → 18 February 2031

Document pack· 1 file

Imports the contract into your BidWriter pipeline · Qualify before you commit to bid

Application Deadline

1 December 2026

25 days left

Estimated Value

£32,008,465

WAC Reference

WAC-695963

Need help writing this bid?

Our specialists write winning tender responses. Free consultation, no obligation.