UK Public Sector Contracts & Tenders

The University of Portsmouth operates from a multi-building urban campus in the centre of Portsmouth, with a diverse estate comprising teaching spaces, laboratories, offices, research facilities, student services and social spaces. The University does not currently have a systematic, data-driven understanding of how its buildings and rooms are used. Timetabling data tells us when spaces are scheduled, but not whether anyone is in them, or how many people are present compared to room capacity, and whilst we monitor attendance in certain sessions this relies on physical registration by identity card and reader resulting in a high degree of inaccuracy. This gap has two practical consequences: • Energy waste: spaces are being heated, lit and ventilated regardless of whether they are occu-pied. Without occupancy data, the University cannot identify which spaces are consuming energy unnecessarily or target interventions effectively. • Space planning based on assumptions: decisions about room allocation, timetabling, and future estate investment are made without reliable utilisation evidence. The University needs accurate, granular data to make better decisions about how its estate is used. The University seeks to address both problems by deploying an occupancy sensor and monitoring solution across an initial set of campus buildings. The solution will provide real-time and historical data on room-level occupancy and headcount, accessible through a web-based reporting portal and integrated with the University's existing data analytics environment.

The University of Portsmouth Higher Education Corporation ("the University") is undertaking pre-market engagement to seek views from experienced suppliers on its proposal for the implementation of a comprehensive health and safety (H&S) software solution across the University. This will replace current manual processes, reduce overall risk and support real-time monitoring and data-driven decision-making. The University has approximately 3,500 employees and 25,000 students. There are five faculties comprising of various individual schools, and then central academic and professional services. It is expected that any user can access the software to report a concern or incident and raise a query. It is anticipated that around 500 staff are likely to require enhanced access to complete processes such as risk assessments and inspections. A further 15 staff are likely to be full administration users of the system who can access dashboards, run reports and carry out audit or incident investigations.