UK Public Sector Contracts & Tenders

Sport Wales is inviting proposals from qualified vendors for the procurement of an Athlete Management System (AMS). The AMS will be used to manage and support our athletes' development and performance across various sports disciplines. Sport Wales has been utilising an Athlete Management System (AMS) for the past three years to enhance the management, monitoring, understanding and development of athletes across various sports disciplines. The existing AMS has provided a solid foundation for tracking performance, managing athlete data, and facilitating communication between coaches and athletes. As we look to the future, Sport Wales is seeking to procure an upgraded or equivalent AMS that not only maintains the continuity of the current services and functionalities but also introduces enhancements that align with our evolving needs and strategic objectives.

Sport Wales wishes to commission an agency to undertake the development and delivery of the 2026 School Sport Survey during 2025-2026. Questionnaire Development: The successful provider will work closely with Sport Wales to develop two bilingual, national scale questionnaires for pupils and teachers in Wales. Emphasis is placed on facilitating the design of an engaging and accessible survey experience for pupils by providing innovative survey-design solutions, drawing on relevant guidance and expertise , and implementing user research methods and piloting techniques. Webhosting: The successful contractor will provide a secure and scalable webhosting solution capable of supporting two concurrent, bilingual national-level surveys. The platform must be capable of handling high traffic volumes while offering an engaging and accessible user experience. The platform must comply with relevant data protection regulations, provide real-time tracking of completion rates, and enable efficient, secure export of survey data in appropriate formats. The successful contractor will also be required to generate and disseminate survey links and follow-up reminders to all schools in Wales. Monitoring & Support: The successful contractor will be responsible for providing real-time monitoring of response rates and the number of outstanding pupil responses required [against defined quotas]. Access to real-time monitoring will also be provided to key stakeholders [Sport Wales and Sport Partnerships] throughout the duration of the fieldwork. The successful contractor will also be responsible for providing ongoing technical support to Sport Wales and key stakeholders [Sport Partnerships, Local Authorities and Schools]. The successful contractor will provide ongoing technical and user support throughout the survey period, including performance monitoring, uptime assurance, troubleshooting, and responsive user helpdesk services [to participating schools]. Outputs & Reporting Requirements: The successful contractor will be responsible for managing cleaning of the raw data file, and production of key derived variables. The contractor will be responsible for the secure transfer of the raw data files to Sport Wales, for use in appropriate data analysis software [i.e., CSV, STATA, SPSS etc.]. The successful contractors will also be required to detail whether they can undertake and manage data weighting procedures. The the successful contractor will be required to provide a technical report, detailing key decisions and procedures taken throughout the project. The successful contractor will also be required to work with Sport Wales to consider and produce an impact and evaluation review. The successful contractor will be required to work with Sport Wales to determine optimal dissemination of findings to key stakeholders, such as via reports, data tables, and/or data dashboards in a timely manner. Quality Assurance & Risk Management The successful contractor will provide an appropriate quality assurance and risk management strategy for this project. Broad Project Timelines The successful contractor will be responsible for adhering to the key project milestones outlined within the attached tender document. Liaising with other contractors: The successful contractor may be required to work with additional project stakeholders / contractors.

ENGLISH: Overview of the Requirement: This is the procurement of a bilingual (Welsh/English) online investment system to host Sport Wales' three investment streams: a. Partner investment b. Community investment (this involves multiple types of grants) c. Elite funding The objective of the procurement is to acquire a system which meets the requirements of all three investment streams, as well as meeting the needs of users and stakeholders. The portal should be user-centred, easy to use, accessible, secure, and have the ability to be fully bilingual. It must also integrate with relevant internal systems, such as Sport Wales’ finance system, to support a smooth and efficient investment process. Please see the "Sport Wales Investment Portal_Invitation to Tender" document (attached) for a full description. ******************************************************************************** CYMRAEG: Trosolwg o’r Gofyniad: Caffael system fuddsoddi ar-lein ddwyieithog (Cymraeg / Saesneg) i gynnal tair ffrwd fuddsoddi Chwaraeon Cymru: a. Buddsoddiadau partneriaid b. Buddsoddiadau cymunedol (mae hyn yn cynnwys sawl math o grant) c. Cyllid elitaidd Amcan y caffael hwn yw caffael system sy'n diwallu gofynion y tair ffrwd fuddsoddi, yn ogystal â diwallu anghenion defnyddwyr a rhanddeiliaid. Dylai'r porthol ganolbwyntio ar y defnyddiwr, bod yn hawdd ei ddefnyddio, yn hygyrch, yn ddiogel, a dylai fod â'r gallu i fod yn gwbl ddwyieithog. Rhaid iddo hefyd integreiddio â systemau mewnol perthnasol, fel system gyllid Chwaraeon Cymru, i gefnogi proses fuddsoddi esmwyth ac effeithlon. Edrychwch ar y ddogfen "Porthol Buddsoddiadau Chwaraeon Cymru_Gwahoddiad i Dendro" (wedi ei hatodi) am ddisgrifriad llawn.

Sport Wales are currently looking to refurbish 29 accommodation rooms to match 2 of our recently refurbished rooms within the National Centre. The works should be scheduled in co-ordination with existing bookings and a schedule put together for completion Prior to March 30th 2026.

The Web Content Designer will work closely with the Digital Marketing Lead and Digital Programme Lead to: Create new content. Draft new, user-centred web content where user needs or gaps are identified. Ensure all content is actionable, purposeful and easy to understand. Rework existing content. Rewrite identified pages to make content actionable, accessible, and aligned with the needs of the user. Transform long or complex materials into clear, web-ready summaries with links to supporting information. Follow Sport Wales’ style and Governance. Follow Sport Wales’ content governance principles and brand guidelines. Write in plain English and Welsh, aiming for a reading age of 9–11. Use a consistent tone, structure, and design patterns across all content. Ensure Accessibility and Compliance. Apply best practice for headings, structuring, alt text, styles, and accessible formats. Comply with the Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018. Demonstrate a strong understanding of WCAG 2.2 AA standards. Design for our audiences. Ensure every page is purposeful and serves one or more of our key audience groups. Base all design choices on evidence from our user research. Optimise for searchability and SEO. Create content with user search behaviour in mind. Ensure discoverability by using language that users are likely to search for. Deliver bilingually. Ensure Welsh Language content is treated no less favourably than English Language. Bilingual Welsh/English language web-ready content is mandatory, to be delivered either via the successful supplier directly or through sub-contracted arrangements.

Sport Wales is seeking the development and delivery of a modern, dynamic, bilingual corporate website that inspires users, reflects the organisation’s brand and values, and meets the highest standards of accessibility, usability, and security. The new website will be built using an open-source Content Management System (CMS), with the supplier responsible for configuring and developing all templates, components, and content structures required to deliver the final site. The supplier’s role is to bring our existing work and designs to life through high-quality front-end development, robust CMS configuration, and a seamless bilingual content experience that works flawlessly across all devices and screen sizes.

Sport Wales is seeking to appoint a Contractor to remove and replace the Fitness Studio floor at the Sport Wales National Centre in Cardiff. Full specification and requirements are available in the supporting documents.

Sport Wales is seeking to appoint a Provider for a crowdfunding platform, providing coaching and support to projects need to generate alternative sources of investment to sustain their organisations. The platform must provide a rewards-based incentive approach. The high-level purpose of the crowdfunding platform is to deliver community rewards-based campaigns, for not-for-profit organisations and clubs, under the brand ‘A Place for Sport’ to: • Raise awareness of crowdfunding as an alternative source of investment in the sport & physical activity sectors. • Build capacity & capability in the sector to fundraise, secure grant investment and enhance volunteer skills. • Develop understanding of social media as a tool to support organisations build resilience. • Amplify the use of public funding. This will be done by working with Sport Wales’s selected cohort of projects to develop, design and deliver community-based rewards based crowdfunding campaigns, providing coaching and support to them, capture learning on the financial as well as non-financial benefits achieved. The Contract has an anticipated annual value of £30k pa for Sport Wales costs. Any additional ongoing service costs based on user numbers engaging successful with the platform should also be included in the tender submission.

Sport Wales is seeking to award a contract for the refurbishment of the existing ground floor changing rooms at Sport Wales National Centre, Cardiff. Full tender spec in attached documents.

This invitation to tender relates to the procurement of support for the Alpha phase of Sport Wales’ Data & Insight project. The Alpha phase is focused on developing and testing a data pipeline that allows data to be ingested, cleaned, stored, brought together, and reported on. The objective of the procurement is to secure expertise that will both a. provide technical support in developing and refining the data pipeline, and, b. provide support in understanding the organisation's data culture, readiness, and capability to adopt and implement the pipeline and associated ways of working. The services procured must be practical, user-centred, and accessible. They should not only ensure that the technical solution is robust and effective but also help Sport Wales to assess and strengthen the organisational conditions required for sustainable adoption. This includes understanding people, processes, governance, and culture around data use, as well as what it would take to scale the solution.

Sport Wales is seeking to commission a suitably qualified and experienced partner to help us develop a comprehensive understanding of the services we provide, including how they connect and perform. We want to establish a clear, organisation-wide view of our services to identify where things are working well, where duplication or gaps exist, and where improvements could deliver the greatest benefit. This work will involve defining and mapping our services to create a shared and visual understanding of how they fit together. It should support us to move from a reactive to a more strategic, proactive position - enabling the Digital and Service Design Team and Sport Wales more broadly to make informed decisions about which services to prioritise, invest in, and improve. Through this commission, we aim to produce an artefact or suite of artefacts that collectively form a service map or catalogue of services. This will help the organisation to see and communicate the impact of its services, understand the relationships between them, and maintain a live picture of how the service landscape evolves over time. Bringing together both operational and strategic perspectives, the overarching objective of this commission is to develop a clear and shared understanding of Sport Wales’ services and how they collectively contribute to delivering impact across the organisation. These objectives will help Sport Wales move from a reactive to proactive service improvement – grounded in a clear service landscape, supported by a consistent taxonomy, mapped services, and completed service cards - to shape future priorities, inform planning, and strengthen decision-making at all levels.

Mae Chwaraeon Cymru eisiau caffael a gweithredu fframwaith o ymgynghorwyr ymchwil galluog a phrofiadol i ddarparu amrywiaeth o arbenigedd ymchwil, dirnadaeth a gwerthuso. Bwriad Chwaraeon Cymru yw caffael fframwaith aml-gyflenwr i ddarparu ymgynghoriaeth dirnadaeth, monitro a gwerthuso ad hoc yn ôl yr angen. Bydd y cyflenwyr llwyddiannus a roddir ar y fframwaith yn gweithredu fel estyniad i Chwaraeon Cymru, gan ddarparu cefnogaeth, capasiti, gwydnwch ac arbenigedd ychwanegol pan fo angen. Mae Chwaraeon Cymru yn chwilio am arbenigedd amrywiol o wahanol sectorau i wella ei allu ar y cyd i gynhyrchu a deall data, yn ogystal â monitro a gwerthuso rhaglenni gwaith yn fewnol ac ar draws y sector. Y bwriad yw dyfarnu lle ar y fframwaith i hyd at 12 cyflenwr ar draws dau Lot gwahanol. Disgrifir y Lotiau yn fanylach isod (Rhan 3), ond fel trosolwg, teitl pob Lot yw: • Lot 1: Ymchwil Meintiol (hyd at 3 chyflenwr). • Lot 2: Ymchwil Ansoddol (hyd at 9 cyflenwr). Sport Wales is seeking to procure and implement a framework of capable and experienced research consultants to provide a range of research, insight and evaluation expertise. The Sport Wales intention is to procure a multi-supplier framework to provide ad-hoc insight, monitoring and evaluation consultancy as and when may be required. The successful suppliers that are placed on the framework will act as an extension to Sport Wales, providing additional support, capacity, resilience and expertise when required. Sport Wales is seeking diverse expertise from various sectors to enhance its collective ability to enhance its ability to generate and understand data, as well as monitor and evaluate programmes of work internally and across the sector. The intention is to award a position on the framework to up to 12 suppliers across two distinct Lots. The Lots are described in further detail below (Part 3), but as an overview the titles of each Lot are:  Lot 1: Quantitative Research (up to 3 suppliers).  Lot 2: Qualitative Research (up to 9 suppliers).

Mae Chwaraeon Cymru (“Y Cyflogwr”) eisiau dyfarnu contract ar gyfer Uwchraddio’r Offer Switsh yng Nghanolfan Genedlaethol Chwaraeon Cymru, Caerdydd. Mae’r gwaith yn cynnwys uwchraddio’r ystafell offer switsh ar y llawr gwaelod, ynghyd â newid yr offer MEP a gwella rhag tân yn y gofod presennol. Bydd y Gwaith yn cael ei gaffael o dan dendr un cam, gan ddefnyddio Contract Adeiladu Mân Waith JCT gyda dyluniad y contractwr 2024. Sport Wales is seeking to award a contract for the Switchgear Upgrade at Sport Wales National Centre, Cardiff. The works comprise of the upgrade to ground floor switchgear room, with the replacement of MEP equipment and fire improvement to existing space. The Works will be procured under a single stage tender, using the JCT Minor Works Building Contract with contractor’s design 2024.

Yn hanesyddol, mae partneriaid chwaraeon Cymru wedi dibynnu ar nifer o systemau a rhaglenni gwahanol, gan gynnwys WhatsApp, Calendrau Microsoft, e-bost, rhaglenni Microsoft Office, a Spond (https://www.spond.com/), i reoli eu gweithrediadau a'u cyfathrebu. Mae'r darnio hwn wedi arwain at aneffeithlonrwydd, dyblygu ymdrech, a baich gwaith gweinyddol cynyddol. Nododd ymchwil defnyddwyr diweddar gyda Chyrff Rheoli Cenedlaethol chwaraeon i'n system rheoli athletwyr bresennol (Edrychwch ar Atodiad A) sawl angen heb eu diwallu gan ddefnyddwyr, yn enwedig o ran gofynion gweinyddol Cyrff Rheoli Cenedlaethol. Mae'r gofynion allweddol a nodwyd o'r ymchwil defnyddwyr yn cynnwys y canlynol: • Calendr a gallu amserlennu cadarn a greddfol • Dosbarthu dogfennau a ffeiliau'n ddiogel i ofalwyr, athletwyr a hyfforddwyr mewn sawl fformat cyfryngau • Sianeli cyfathrebu syml ac uniongyrchol ar gyfer gofalwyr, athletwyr a hyfforddwyr • Y gallu i wthio hysbysiadau wedi'u targedu ar draws rhaglenni perfformiad • Rheoli gwybodaeth teithio, hedfan a theithlenni yn ganolog • Mesurau rheoli gweinyddol ffurfweddadwy i gefnogi rheoli rhaglenni effeithiol • Y gallu i amserlennu sesiynau hyfforddi a chystadlaethau, gan gynnwys lleoliadau, amseriadau a manylion teithio cysylltiedig • Mecanwaith effeithlon ar gyfer cofnodi a rheoli presenoldeb athletwyr mewn gweithgareddau allweddol, gan gynnwys cyfarfodydd, sesiynau hyfforddi, cystadlaethau a gwersylloedd Er mwyn mynd i'r afael â'r heriau hyn ac anghenion defnyddwyr, mae Chwaraeon Cymru yn chwilio am blatfform digidol sy'n cyfuno swyddogaethau gweithredol craidd yn un system gydlynol sy'n integreiddio gyda'n system rheoli athletwyr, Teamworks AMS (https://teamworks.com/ams/) drwy ryngwyneb rhaglennu cymwysiadau deugyfeiriadol (API). Dylai'r platfform digidol hefyd gael swyddogaeth API agored i integreiddio â systemau trydydd parti eraill fel calendr Outlook a systemau adnoddau dynol sy'n cynnwys manylion aelodaeth. Bydd y system yn gwasanaethu fel platfform canolog i gefnogi rheolaeth weithredol partneriaid chwaraeon Cymru, gan ddarparu datrysiad unedig ar gyfer calendrau, rhestrau tasgau, gweinyddiaeth athletwyr, cyfathrebu, rheoli ffeiliau, a gwybodaeth teithio. Er mwyn diwallu'r anghenion defnyddwyr hyn sydd heb eu diwallu, mae Chwaraeon Cymru yn gwahodd cynigion gan werthwyr sydd â'r profiad, yr arbenigedd, yr adnoddau a'r galluoedd sydd eu hangen i gyflwyno System Ddigidol Gweinyddu Gweithrediadau Chwaraeon sydd ar gael yn fasnachol yn llwyddiannus ac sy'n bodloni gofynion Chwaraeon Cymru a'u partneriaid. Dylai'r datrysiad alluogi partneriaid chwaraeon i weithredu'n fwy effeithlon, lleihau'r baich gweinyddol, a chanolbwyntio adnoddau ar ddatblygu athletwyr a chyflwyno rhaglenni'n effeithiol. Historically, Welsh sport partners have relied on multiple disparate systems and applications, including WhatsApp, Microsoft Calendars, email, Microsoft Office applications, and Spond (https://www.spond.com/), to manage their operations and communications. This fragmentation has resulted in inefficiencies, duplication of effort, and increased administrative workload. Recent user research with National Governing Bodies of sports into our existing athlete management system (See Appendix A) identified several unmet user needs, particularly relating to the administrative requirements of National Governing Bodies. Key requirements identified from the user research include: • A robust, intuitive calendar and scheduling capability • Secure distribution of documents and files to carers, athletes, and coaches in multiple media formats • Simple, direct communication channels for carers, athletes, and coaches • The ability to push targeted notifications across performance programmes • Centralised management of travel, flight, and itinerary information • Configurable administrative controls to support effective programme management • The ability to schedule training sessions and competitions, including locations, timings, and related itinerary details • An efficient mechanism for capturing and managing athlete attendance at key activities, including meetings, training sessions, competitions, and camps To address these challenges and user needs, Sport Wales is seeking a digital platform that consolidates core operational functions into a single, cohesive system which integrates with our athlete management system, Teamworks AMS (https://teamworks.com/ams/) through a bi-directional application programming interface (API). The digital platform should also have an open API functionality to integrate with other third-party systems such as Outlook calendar, and human resource systems which contain membership details. The system will serve as a centralised platform to support the operational management of Welsh sport partners, providing a unified solution for calendars, task lists, athlete administration, communication, file management, and travel information. To meet these unmet user needs Sport Wales is inviting proposals from vendors who have the experience, expertise, resources, and capabilities required to successfully deliver a commercially available Sport Operations Administration Digital System that meets Sport Wales and their partners requirements. The solution should enable sports partners to operate more efficiently, reduce administrative burden, and focus resources on athlete development and effective programme delivery.

Mae Chwaraeon Cymru a Chwaraeon Anabledd Cymru yn comisiynu darn o waith ar y cyd i ‘ddiogelu dyfodol’ para-chwaraeon perfformiad yng Nghymru. Y nod yw nodi’r newidiadau system sydd eu hangen dros y 12 i 16 mlynedd nesaf i sicrhau bod amgylcheddau chwaraeon perfformiad yn gynhwysol i gymunedau croestoriadol o bobl anabl. Bydd y gwaith hwn yn cyflawni’r canlynol: • Diffinio paramedrau presennol para-chwaraeon perfformiad yng Nghymru. • Asesu aeddfedrwydd amgylcheddau perfformiad para ar draws Cyrff Rheoli Cenedlaethol (CRhC) Cymru, darpariaeth dan arweiniad ChAC (swyddogaeth a chyflenwi rhaglenni CRhC), a digwyddiadau datblygu perfformiad sydd ar hyn o bryd y tu allan i gwmpas cyllid perfformiad UK Sport a Chwaraeon Cymru. • Rhagweld trywydd gofynion o ran adnoddau i gynnal a thyfu para-chwaraeon perfformiad. • Gwneud argymhellion i gefnogi’r trawsnewid a / neu gadw cyfrifoldeb am lwybrau perfformiad para o ChAC i CRhC, gan sicrhau cynaliadwyedd a chynhwysiant hirdymor. Sport Wales and Disability Sport Wales are jointly commissioning a piece of work to ‘future-proof’ para performance sport in Wales. The aim is to identify the system changes required over the next 12–16 years to ensure that performance sport environments are inclusive of intersectional communities of disabled people. This work will: • Define the current parameters of para performance sport in Wales. • Assess the maturity of para performance environments across Welsh National Governing Bodies (NGBs), DSW-led provision (NGB-function and programme delivery), and performance development events currently outside the scope of UK Sport and Sport Wales performance funding. • Project the trajectory of resourcing requirements to sustain and grow para performance sport. • Make recommendations to support the transition and/or retention of responsibility for para performance pathways from DSW to NGBs, ensuring long-term sustainability and inclusivity.