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The Council is seeking a suitably experienced operator to supply, operate and fund a micro mobility and cycle hire scheme for the City of Cardiff. The scheme is to include, eBike and eCargo bike hire, with the possibility to also incorporate eScooter hire subject to future legislative changes during the period of this contract. The scheme will provide up to 2500 units within the Cardiff City Council area with parking in designated bays, supported by measure to ensure safe and efficient use of footways for all uses. The operator will be responsible for delivery a fully self-supporting scheme at nil cost to the council, covering all assets, operations, maintenance and customer management requirements.
Cardiff Council Adult Services are re commissioning their Care Home provision for Older People and Mental Health Older Persons in Cardiff. The intention is to commission these services via a new Light Touch Services Framework, underpinned by a number of key principles. 1. It is proposed that the framework is underpinned by a set of principles as set out below: • A “Framework First” approach will be taken, whereby all placements are expected to be made through the approved framework, with off-framework placements only permitted in clearly defined exceptional circumstances. This will ensure a consistent approach to decision-making, while also supporting better control of costs, as rates will have been set through the framework arrangement. • Provider Commitment – providers will be required to give the council first refusal on their vacant care home placements. • Quality as Standard - Quality will be a key focus of the framework. Only providers meeting established quality standards will be admitted to the framework, with ongoing performance monitored through existing governance processes. • A Fixed and Transparent Pricing Structure - the proposed framework will operate on the basis of set fee levels, with all providers required to accept the Council’s pricing structure as a condition of entry. The rationale for this approach is to address the current variation and unpredictability in placement costs, where prices are often driven by individual bidding behaviour and urgent need. By establishing clear, standardised rates for each care category the new model will introduce transparency and consistency, ensuring that pricing better reflects actual care requirements rather than market pressure or negotiation dynamics. • Maximising Choice and Continuity -a key principle of the framework is to maximise choice for service users, allowing them to choose from all the placements available within the framework that would meet their needs. Support will be provided to service users to assist them and their families in making this choice. The framework will also allow for continuity, allowing individuals to remain with existing providers when a placement becomes permanent or where needs change, as long as those needs can still be met by the existing provider. • A City Wide Model - it is proposed that the framework adopts a city-wide model, rather than a locality model as the number of care homes is limited. Operating a city-wide model will maximise service user choice and help to ensure placement availability, reducing risks associated with limited local capacity. • Supporting Providers and Market Sustainability -a further key principle is that the framework arrangement will support providers, by introducing a more personalised approach to placements and working in partnership with providers to encouraging growth and development in the areas where demand is likely to continue to increase. 2. It is also proposed that the framework is structured around four lots based on care categories. These will be General Residential, Dementia Residential, General Nursing and Dementia Nursing within each care category there will be 4 sub categories. i) Permanent ii) Temporary iii) Emergency iv) Respite (planned and unplanned).
The Service will provide targeted, evidence-based support for young people and families in Cardiff who need advice on healthy relationships and sexual health as part of the Families First programme. Support will be available to: Young people aged 11 to 18, or up to 25 where vulnerable, living in Cardiff. Parents, carers and/or young people with healthy relationship support needs below the threshold for specialist health services or statutory care and support. The Service will: Deliver one-to-one and group support on healthy relationships, sexual health, consent, online safety, gender identity, body image, misogyny, VAWDASV, domestic abuse and sexual violence. Support parents and carers through one-to-one advice, drop-ins and group sessions as part of a whole-family approach. Provide training and advice to professionals in schools and community settings. Work with partners so young people can access services appropriate to their needs.
Cardiff Council (the Council) has identified a plot of land at Cowbridge Road East (the Site) as the preferred location for the delivery of a new youth centre facility (Youth Zone). The Site is currently occupied by housing and a partly demolished social club which the Council is in the process of acquiring which it will then remediate in order to enable delivery of the Youth Zone. Further information on the Site location can be found in the Stage 2 Report (Appendix A of the Scope) made available with this Tender Notice. Whilst the Council will be the contracting authority for the purposes of this procurement, the delivery of the Youth Zone will be co-commissioned by OnSide, a registered charity and company which raises funds to deliver and operate a national network of state-of-the-art Youth Zones in the UK’s most disadvantaged areas. OnSide (or a subsidiary of its group) is expected to be the tenant of the Youth Zone once delivered. Further information on OnSide is set out in the associated tender documents. The Council wishes to appoint a developer to finance, design and construct the Youth Zone which this notice relates to. The Youth Zone is anticipated to be in the region of 1,650m2 and further details on the specification requirements for this output can be found in the Scope. The successful supplier will not be required to provide the associated Fixtures, Furniture and Equipment for the completed output – for the avoidance of doubt, this is not within the scope of this procurement process. The Council has set a budget for this project and further details on this are set out in the ITP and ITPDN made available with this Tender Notice. The Council will be making staged payments towards the cost of delivering the Youth Zone. These staged payments are not subject to negotiation. Further details on the staged payments and the intended contractual structure/approach are set out in the Heads of Terms. Once delivered to satisfactory completion, the Council intends to enter into a lease with a newly created OnSide charity entity for the Youth Zone for a term of 125 years. To ensure that the Youth Zone is fit for Onside’s requirements, the OnSide charity will be a counterparty to the contractual arrangements to be entered into with the successful supplier subject of this procurement and will be able to exercise rights under it to have input/control on delivery. The lease to be entered into separately with the Council and the OnSide charity (once the output is delivered) will not involve the Council placing any legally enforceable obligation on the OnSide charity to provide any services to the Council or the wider public in respect of the Youth Zone – it will be an independent matter as to how to utilise and operate the Youth Zone for the Youth Zone charity. This Tender Notice is for the award of a public contract through a competitive flexible procedure in accordance with section 20(1) and (2)(b) of the Procurement Act 2023. The competitive flexible procedure may include negotiation at any stage. The Council reserves the right to rely on Section 24 of the Procurement Act 2023 to refine award criteria. The Council reserves the right to rely on Section 43 of the Procurement Act 2023 to directly award a contract. The Council intends to shortlist up to 3 suppliers with the highest scoring Procurement Specific Questionnaire (PSQ) responses to participate in the subsequent stages of the competitive flexible procedure. The 3 shortlisted suppliers will be invited participate in the dialogue and negotiation phase and then submit tenders. The supplier with the most advantageous tender will be invited to participate in the preferred bidder stage to confirm commitments in its tender. The Council will use an online portal at www.proactisplaza.com/SupplierPortal (the Portal) to make associated tender documents available to suppliers. Suppliers requesting to participate in this procurement competition are also required to submit their completed PSQs through the Portal. The following associated tender documents are being provided with the publication of this tender notice to provide further information about the procurement and are available on the Portal: • Tender Notice • Heads of Terms • PSQ • PSQ Guidance Document • Invitation to Participate (ITP) • Invitation to Participate in Dialogue and Negotiation (ITPDN) • Stage 2 Report – Cardiff Youth Zone • Schedule of Accommodation The following associated tender documents will be made available later through the Portal to bidders shortlisted to participate in the tender stages of this competitive flexible procedure: • Invitation to Tender (ITT), including evaluation questions and evaluation methodology • Build License • PCSA • Development Agreement • Lease • Indicative General Arrange Plans • Scheme Specific Onside Youth Zone – Specific Technical Requirements • Preliminaries & General Conditions • Topo Survey – Warner Surveys • Services trace • Ground Investigation: Phase I Desk Study & Preliminary UXO Threat Assessment • Drainage CCTV Survey • Air Quality Assessment • Flood Consequence Assessment • PCSA Cost Document Template • Fixed Cost Template Selected reports and additional information relating to the site and the Scheme will also be made available later through the Portal to suppliers shortlisted to participate in the tender stages of the competitive flexible procedure.
£8,650,000
Contract value
The Council aims to invest in the external environment of its estates and to create safe, accessible and attractive environments for its tenants and residents. The total estimated annual contract value is £1,590,000 (plus VAT), and the Council is seeking to appoint a single Contractor to this framework agreement. It should be noted that the estimated value is indicative only, and may change dependant on demand and budget. The Contract period will be 2 years (starting 1st March 2027) with the option to extend for up to a further 2 years. The works primarily involve: Courtyard Improvement Programmes, Boundary Improvements, Small Environmental Improvement Schemes, Fire Actions, Highways & Footway Improvements, Garage Site Improvements, Neighbourhood Regeneration Division Services (i.e., Alley Gating) and other related works / scheme (including but not limited to; defensible space, unadopted highways, structural surveys & design and small to medium isolated schemes). Some comprehensive estate regeneration schemes based on needs and priorities identified through consultation for individual areas. Schemes generally include improvements or renewal to parking provision, property curtilages, rear gullies and alley-ways, lighting, amenity areas footpaths carriageways and courtyards. Smaller one-off improvements in response to specific issues, such as fire actions, gulley improvements, alley-gating, parking, courtyards or footways. Alley Gating are ongoing 2-year programmes to investigate and secure rear lanes by the means of manually operated gates. Programmes are agreed every 2 years and include lanes identified as the highest priorities for the Council, in terms of the levels of anti-social behaviour, crime and environmental issues. All schemes are subject to support from the local community and consideration of any representations during the legal process. The programme aims to deliver approximately 11-12 gated schemes with approx. 22 gate set installations per year. Fire actions are typically the relocation of an existing bin-store sited too close to the main building. Repositioned in a new location a set distance away to prevent fire spread to the main building. The works are usually a new brick built bin store, set on a concrete slab, steel railings and a secure steel lockable gate. Enabling works may also include, concrete paths, slabs, drainage etc. A rolling programme of courtyard improvements has been developed specifically tackling issues around security, improved amenity space for tenants, improved bin storage, surfacing and access. The programme is based on prioritising the courtyards in worst condition first and it is anticipated undertaking around 7 courtyard improvements every year depending upon capacity. Defensible space improvements to flats are also planned this will include Railings and gates, pathway renewal and where possible level access ramp to front communal door. Information regarding this project can be found via the Proactis Portal using the reference ERFX1008911 If you have not done so already, I would suggest that you register on our supplier portal via the link https://supplierlive.proactisp2p.com/Account/Login as this is where we advertise opportunities and receive responses electronically should the requirement arise. Further guidance notes can be found at the following link: https://www.cardiff.gov.uk/policiesproceduresguidance I would also recommend that you register on the Welsh Government's supplier portal http://www.sell2wales.gov.wales/ as this is where public sector opportunities are advertised. The Welsh Government Commercial Delivery (WGCD) team (formerly the National Procurement Service) alongside local government is now leading on frameworks previously under the remit of the NPS. Welsh Government Commercial Delivery is still operating on a category basis. Details of their collaborative frameworks can be found on the Wales Collaborative Procurement Hub on Sell2Wales. To support the readiness of our suppliers, the links below provides guidance and training to assist suppliers on registering on the Central Digital Platform…. https://www.gov.wales/procurement-act-2023
£6,360,000
Contract value
Cardiff Council is exploring the procurement of a service provider to support the development, issuance and administration of a Local Climate Bond programme. The service would provide an FCA-compliant platform and associated services enabling residents and other investors to lend directly to the Council to support climate and sustainability projects. The Council is investigating whether a Local Climate Bond could provide an additional source of capital financing for projects supporting the One Planet Cardiff Strategy and wider climate emergency objectives. Potential investment themes may include renewable energy, energy efficiency, building retrofit, EV infrastructure and other low-carbon projects. The provider may be required to deliver bond structuring and issuance support; FCA compliance and regulatory support; investor onboarding and management; a digital investment platform; marketing and investor communications; administration of interest and repayment schedules; and reporting and performance monitoring. The provider should be capable of operating within relevant FCA requirements, providing a secure digital investment platform, supporting investor due diligence processes, managing subscriptions and allocations, administering repayments, delivering investor reporting and communications, supporting ESG and climate reporting, and producing management information for finance, treasury and audit purposes. To those interested parties, please confirm your interest by emailing us directly at [email protected] or [email protected].
£30,000
Contract value
Children’s Services Residential 2026 The service to be provided is residential care for Children or Young People (CYP) aged 11-17 (with the option to vary if demand dictates), within four of Cardiff Council-owned children’s home, placed after an assessment of their needs by Cardiff Council. These services will be provided in a manner that best safeguards and promotes the welfare of the Child or Young Person in respect of whom the Services are provided. Children and young people will need to be supported using the Trauma Recovery Model and by employing an approach that is strengths based, and person centred. The Provider will work with individuals to achieve positive outcomes in line with their assessed needs and to meet the expectations of the Child or Young Person. Acknowledging that each provider must work within the parameters of an individual Child or Young Person’s care and support plan, this is an outcome focused service, where the delivery of outcomes important to each individual Child or Young Person in a rights-based approach, are monitored for quality.
£26,208,000
Contract value
Cardiff Council is preparing to recommission Young Persons Accommodation and Support Services and is issuing this notice to update the market on its intentions for the forthcoming procurement. Consultation and engagement activity has already informed the proposed service model, and the purpose of this notice is to provide potential bidders with advance information on the anticipated contract Lots, values, timetable and market event arrangements. Background and Purpose The Council is seeking to recommission an integrated model of housing-related support for young people aged 16 to 24 who are homeless, at risk of homelessness, or moving on from care. The proposed model is intended to strengthen prevention, improve pathway flow, provide flexible accommodation and support options, and respond to increasing levels of complexity and need among young people. The future services will support the Council’s statutory duties under relevant housing and social care legislation and will align with Cardiff’s Housing Support Programme Strategy, Corporate Parenting Strategy and wider commitments to preventing homelessness and improving outcomes for vulnerable young people. Proposed Contract Lots The Council anticipates tendering three separate contract Lots: Lot 1 - Advice and Prevention, including early intervention, mediation and family support, and recruitment and management of supported lodgings placements. Approx. £350,000 per annum (includes payments to those offering supported lodgings placements). Lot 2 - Supported Accommodation for young people within identified provision, flexible support for young people with varying levels of need and provision of move-on floating support. Approx. 110 units of accommodation; mix of hostels, smaller houses of multiple occupancy, dispersed provision and housing first. Approx. £2,900,000 per annum Lot 3 - Supported Accommodation for young people within identified provision, flexible support for young people with varying levels of need and provision of move-on floating support. Approx. 110 units of accommodation; mix of hostels, smaller houses of multiple occupancy, dispersed provision and housing first. Approx. £2,900,000 per annum The values stated above are indicative and subject to final approval, confirmation of available funding, affordability within approved budgets and the final procurement documentation. Management of Accommodation For Lots 2 and 3, the Council is commissioning the support element only. The Council will provide a property schedule with the tender documentation, setting out the accommodation provision available for use. Successful tenderers will be responsible for entering into the necessary agreements with landlords for those properties and for delivering associated housing management duties. This will include setting rental charges and claiming the appropriate rental income, where applicable, to offset eligible housing management and accommodation-related costs. Contract Duration The proposed contracts are expected to commence on 1 April 2027 for an initial term of five years, with the option to extend for up to a further two periods of 12 months each, giving a maximum possible contract term of seven years.
£24,128,244
Contract value