UK Public Sector Contracts & Tenders

You are invited to submit a tender for the Replacing of the soft play at Hengoed Primary School. The scope of the project is fully described in Appendix 1 but in summary the scope is: • Remove existing soft play. • Prepare surface to receive soft play crumb. • Supply and fit new soft play crumb. All work to be completed by October 30th 2026.

You are invited to submit a tender for The Renewal of the flat roof at Min Y Mynydd care home as per the Alumasc specification. The scope of the project is fully described in Appendix 1 but in summary the scope is: • Flat roof renewal Key Dates: Tender Return Date: 25 September 2026 Construction Start: 19 October 2026 or sooner by agreement Duration: 3 weeks

Caerphilly County Borough Council (the “Authority”) is seeking to establish a Contract for the Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties (the “Contract”).The requirement includes the cleaning of all external glazing, internal communal windows, canopies, and guttering, supporting the overall upkeep of the Council’s estate and helping to prevent deterioration of building fabric. This service will contribute to providing a safe and professional environment for staff, residents, and visitors while maintaining asset value. Following the original publication of this opportunity, the clarification and tender submission deadlines were subsequently extended and communicated through the Authority's e-tendering system (Proactis). The revised timetable was not reflected in a corresponding notice on Sell2Wales. This notice is therefore being issued to ensure transparency and equal visibility to the market and to formally publicise the revised procurement timetable applicable to this procurement exercise.

The Authority is seeking to appoint a suitably experienced and compliant Bidder to provide a secure, efficient and fully compliant electronic bulk ("e‑Bulk") solution for the end-to-end administration of DBS applications. The solution must support the Authority's Registered Body status and provide a fully hosted, cloud-based platform that enables the secure processing, tracking and management of DBS applications across multiple Council services and user groups. The Successful Provider must be an approved DBS e-Broker, authorised to submit applications on behalf of Registered Bodies. The Authority requires an accessible, bilingual in Welsh and English, compliant with Web Content Accessibility Guidelines (WGAC) 2.2 AA accessibility standards, and capable of supporting multiple Council service areas and user roles. An optional Digital Identity Verification service may also be awarded as part of the contract, subject to the Authority's assessment of the Provider's data protection, information governance and security arrangements. The procurement process will be conducted in four (4) stages. Bidders must successfully meet the requirements of each stage before progressing to the next stage of evaluation. Where a stage is assessed on a pass/fail basis, bidders must achieve a "Pass" outcome in order to proceed. Where a stage is subject to scored evaluation, bidders must achieve the minimum threshold score specified within the tender documentation. Any bidder that fails a pass/fail requirement, receives a score below the minimum required threshold, or otherwise fails to satisfy the requirements of a stage, will be excluded from further consideration and their tender submission will not be evaluated in subsequent stages. The Council reserves the right to reject any tender that fails to meet the mandatory requirements of this procurement exercise. Full details can be found in the ITT.

Bydd Cyngor Bwrdeistref Sirol Caerffili yn rheoli'r broses gaffael ar ran Dysgu ar gyfer datblygu cynnig grab and Go, er mwyn galluogi cyflwyno modiwlau dysgu proffesiynol mewn ysgolion a lleoliadau addysgol gan addysgwyr – sy'n gweithredu'n lleol fel hwyluswyr ac sydd a diddordeb yn y pwnc. Caerphilly CBC will be managing the procurement process on behalf of Dysgu for the development of Grab and Go” Offer to enable the delivery of professional learning modules in schools and educational settings by educators, acting locally as facilitators, who have an interest in the subject matter.

Caerphilly County Borough Council (the “Authority”) is seeking to procure a Contract for Assertive Outreach Service for Rough Sleepers. The specification is outcomes based, and the Service Provider is expected to offer an innovative and creative solution to meet support needs, ensuring all possible outcomes are achieved as a priority whilst also seeking value for money, providing for the following packages of support. Service Providers must offer efficient savings over a long period of time, ensuring that as people become more independent and require less support, the packages of support are tapered down to reflect this. The Authority is seeking to appoint a suitable Service Provider to deliver a Housing Related Support (HRS) Assertive Outreach Service to Rough Sleepers. The Housing Support Grant provides housing-related support to help vulnerable people to live as independently as possible within their own homes, specialist housing or sheltered housing. The program delivers a pro-active approach, aiming to prevent problems in the first instance by providing help as early as possible to reduce demand from other services such as Health and Social Services. It helps to build sustainable communities and complements support provided by Health, Social Care or criminal justice services. It’s strong prevention and early intervention approach reflects the objectives of Housing (Wales) Act and the wider Welsh Government legislative agenda. The programme supports people from a range of categories. These include single people, people who are homeless, those with mental ill health, learning disabilities, substance misuse, those who have been through the criminal justice system, people experiencing abuse, families, young and older people who are vulnerable. The services are enabling and aim to develop a person’s independence as opposed to establishing a long-term dependency e.g. ‘doing with’ as apposed to ‘doing for’. Help for individuals includes support to secure and maintain their home, helping to maximise people’s income, improve their confidence and skills, and enable them to engage with wider programmes to access training and job opportunities. Support is provided based on need and people are at the heart of the programme. There are also strong links between the aims of the Social Services Act around wellbeing and the households supported via the Housing Support Grant. Housing Support Grant outcomes have been designed to provide information around the effectiveness of the programme by showing if we are helping those who access support to meet their needs. All information relating to the tender and contract can be found within the Tender Document Pack and associated appendices.

Caerphilly County Borough Council ('the Council') has established a Dynamic Purchasing System (‘DPS’) for training providers that can provide courses, qualifications and accreditations for employees and residents of the borough for a wide variety and range of services. The initial DPS has now been set up and is open for ongoing applications for new providers to join throughout the DPS validity period.

Caerphilly County Borough Council, acting on behalf of the Welsh Collaborative Food Group, intends to establish a multi-supplier open framework agreement for the provision of food, beverages and associated products to public sector bodies throughout Wales. The framework is being developed to provide a compliant and flexible route to market for a wide range of participating organisations, including local authorities, schools, education establishments, social care settings and other eligible public sector bodies. The proposed framework will be structured using a combination of geographical areas and product categories to support participation from national, regional and local suppliers, including SMEs. The intention is to create a competitive marketplace that supports resilient supply chains, increased supplier choice, simplified procurement processes and opportunities for Welsh businesses. The framework is expected to cover a broad range of food and associated products, including ambient goods, chilled products, frozen foods, fruit and vegetables, meat products, dairy products, bakery goods, beverages, snacks, vending products and non-food catering related items. Suppliers appointed to the framework will be required to demonstrate compliance with food safety legislation and maintain appropriate standards relating to food hygiene, traceability, allergen management, sustainability, ethical sourcing and supply chain resilience. The framework is anticipated to operate as an open framework in accordance with the Procurement Act 2023, providing opportunities for suppliers to apply for admission during subsequent opening rounds.

Bydd Cyngor Bwrdeistref Sirol Caerffili yn rheoli'r broses gaffael ar ran Adnodd ar gyfer datblygu adnoddau o ansawdd uchel sy'n cefnogi addysgu a dysgu mewn tegwch, gwrth-hiliaeth a llesiant. / Caerphilly County Borough Council will be managing the procurement process on behalf of Adnodd for the development of high-quality resources that support teaching and learning in equity, anti-racism and well-being.

The purpose of this framework agreement is to cover for the provision of annual, seasonal, ad hoc, and long term plant and equipment hire requirements and the purchase of plant and equipment (such as but not limited to Front Wheeled Loaders etc). Hire and purchase encompasses the following service areas “Construction”, “Building”, “Highways and Engineering”, "Traffic Management”, “Winter Maintenance", "Ground Maintenance" and “Other General Maintenance” with and without operators. Delivery of the plant and equipment will be at locations throughout the named participating Authorities, unless otherwise stated by them. This will be specified at the time of order. Further information about the plant type requirements is set out in the Pricing Schedule and Procurement Documents.

Caerphilly County Borough Council ("the Council") is undertaking pre-market engagement to inform a future procurement for the Provision of Process Serving. he Council relies on process serving services to support statutory and court proceedings, primarily in relation to Public Law Outline (PLO) matters and care proceedings. These services are time-critical and require providers to deliver court-compliant evidence of service whilst ensuring compliance with safeguarding, information governance and legal requirements. The Council is seeking to better understand the current market capabilities, available delivery models, and emerging innovations before commencing a formal procurement process. The Council is therefore looking to procure a Process Serving service.

Bydd Cyngor Bwrdeistref Sirol Caerffili yn rheoli'r broses gaffael ar ran Adnodd ar gyfer cynhyrchu a chyhoeddi Canllawiau astudio ac adolygu, yn Gymraeg ac yn Saesneg, ar gyfer holl bynciau ton 2 o’r TGAU Arbennig i Gymru Newydd: Addysg Gorfforol ac Iechyd Astudiaethau Cymdeithasol Dawns Dylunio a Thechnoleg Ffilm a Chyfryngau Digidol Gwyddoniaeth Integredig (Gradd Unigol) Iechyd a Gofal Cymdeithasol, a Gofal Plant Technoleg Ddigidol Y Gwyddorau (Dwyradd) Lefel 2 mewn Mathemateg Ychwanegol Yn dilyn cyhoeddi, bydd rhaid I'r cyflenwr llwyddiannus sicrhau fod y teitlau ar werth ar y farchnad agored gan sicrhau y byddent yn parhau i fod ar gael am gyfnod o bum mlynedd o leiaf. Caerphilly County Borough Council will be managing the procurement process on behalf of Adnodd for the production and publication of Welsh and English Study and Revision Guides for the all subjects’ that make up the second wave of the reformed WJEC Made-for-Wales GCSEs and related qualifications: Dance Design and Technology Digital Media and Film Digital Technology Health and Social Care, and Childcare Integrated Science (Single Award) Physical Education and Health Social Studies The Sciences (Double Award) Level 2 Additional Mathematics Following publication, the successful supplier must make the titles available for sale on the open market and ensure they remain available for period of at least five years.

Caerphilly County Borough Council ("the Council") is undertaking pre-market engagement to inform a future procurement for the Provision of Self-Service RFID Library Kiosks. The Council offers RFID self-service terminals at all 18 public libraries where self-service has become an integral and trusted service provision. The existing contract is due to expire, and the Council is seeking to better understand the current market capabilities, available delivery models, and emerging innovations before commencing a formal procurement process. The Library Service is therefore looking to procure a range of RFID solutions, including new RFID terminals, associated software, consumable items such as RFID tag pads, and a maintenance and servicing contract to support the ongoing operation of the system.

Caerphilly County Borough Council (CCBC) will be inviting tenders from suitably qualified and experienced contractors for the supply, installation, testing, commissioning, maintenance, and support of structured cabling infrastructure across its corporate estate, schools, educational establishments, operational facilities, and other associated premises throughout the County Borough. The Council relies upon robust, secure, and high-performing network infrastructure to support the delivery of critical public services, digital transformation initiatives, cloud-based applications, telephony systems, building management technologies, and educational technology platforms. As such, the Council will require a contractor capable of delivering both planned and reactive structured cabling services to ensure the continued availability, resilience, and future scalability of its communications infrastructure. The contract will support a diverse property portfolio more than 300 buildings comprising of 86 schools, offices, depots, civic buildings, leisure facilities, and operational sites, with more than 400 Network Cabinets across these sites, requiring contractors to demonstrate the capability to operate effectively across multiple locations and environments. Emphasis will be placed on minimising disruption to educational activities, public-facing services, and critical Council operations.

The service is jointly funded through the Housing Support Grant (HSG) and the Children’s and Communities Grant (CCG – Families First) and is designed to support individuals and families experiencing financial instability where debt is a primary driver of housing risk, homelessness, or wider family instability. The aim of the service is to prevent homelessness, sustain tenancies, and improve family resilience through hands‑on, needs‑led and practical support delivered via a single lead worker model. This includes financial capability and budgeting support, managing debt by securing viable debt solution options, and addressing housing‑related issues that may impact financial stability or tenancy sustainment. The service is referral‑led, accessed primarily through the Housing Support Gateway, and is specifically designed for individuals and families who do not engage well with appointment‑based or advice‑only services. This includes people who are homeless, living in temporary accommodation, sofa surfing, or experiencing complex needs. The service does not deliver general welfare benefits advice, mandatory reconsiderations or appeals. These functions are delivered through existing commissioned services. An exception applies to Child Disability Living Allowance (DLA), which may be supported under the Families First element of the service only. While the service promotes independence, the Provider must deliver supported actions where vulnerability, complexity or executive‑function barriers prevent individuals from completing tasks independently. The service must take a proactive and preventative approach, supporting individuals to build long‑term financial resilience, reduce debt, prevent homelessness and sustain tenancies. Housing instability and financial instability are often interconnected; therefore, the service must address both areas holistically. Full service requirements will be defined and issued in the tender pack following supplier engagement.

Provision of Print, Mail Fulfilment and Document Consolidation Services for Council Tax, Business Rate and Benefits Communications. Caerphilly County Borough Council is seeking to engage with the market to understand the availability of solutions and suppliers capable of delivering document consolidation, print, mail fulfilment and associated services for Council Tax, Business Rate and Benefits communications. The Council currently issues approximately 75,000 annual Council Tax bills, 16,500 Benefits notifications and 5,000 Business Rate bills each year. The existing arrangement for merging annual Council Tax bills and Benefits notifications has expired and the Council is exploring options for a replacement service. As part of this engagement the Council is also looking for an expanded solution to consolidate, print and mail daily/weekly Council Tax and Benefit documents. The daily/weekly volumes are…(excludes annual bills and Benefit Notifications) • Council Tax circa 100,000 documents each year • Benefits circa 47,000 documents each year The aim is to deliver a single, coherent communication pack that improves customer understanding, lowers postage and fulfilment costs and supports operational efficiency. Project Objectives The Council is seeking market input regarding solutions that can: • Merge annual Council Tax bills with Council Tax Reduction and Housing Benefit notifications into a single mail pack. • Print and despatch annual Business Rate bills • Reduce printing, postage and fulfilment costs through document consolidation. • Improve customer experience and reduce avoidable customer contact. • Ensure compliance with statutory requirements relating to Council Tax billing and Benefits notifications. • Support secure handling of personal data and compliance with GDPR requirements. • Explore opportunities to extend services to other Council departments requiring bulk print and mail services. Potential Scope The Council wishes to understand supplier capability in relation to: Core Requirement • Data receipt from Council systems. • Intelligent document composition. • Merging of Council Tax bills and Benefits notifications. • Print production. • Automated enclosing and mail fulfilment. • Postal optimisation. • Reporting and audit trails. • Secure destruction and data handling. Optional Services The Council is also interested in understanding supplier capabilities for: • Outsourced production and dispatch of daily and weekly Council Tax correspondence. • Outsourced production and dispatch of Benefits notifications and correspondence. • Provision of a wider corporate print and mail gateway for additional Council services, including high-volume customer communications. • Hybrid mail and digital delivery solutions. • Support for increased adoption of eBilling and digital communications. Market Engagement Questions The Council welcomes responses from suppliers who can provide information on: 1. Your organisation's experience delivering document consolidation services within local government. 2. Your ability to merge multiple document types into a single statutory communication pack. 3. Typical implementation timescales. 4. Security certifications and compliance standards held (e.g. ISO 27001, Cyber Essentials Plus, GDPR arrangements). 5. Cloud-based or hosted service options available. 6. Reporting, management information and audit capabilities. 7. Approaches to supporting digital-first communications and eBilling. 8. Pricing models typically used for services of this nature. 9. Opportunities for additional efficiency savings through postal optimisation and wider corporate mail solutions. 10. Any innovative solutions or service developments the Council should consider. Indicative Procurement Approach The Council anticipates undertaking a competitive procurement process following completion of this market engagement exercise. The final procurement route, contract structure and scope will be informed by responses received through this engagement. Participation in this engagement exercise will not form part of any future evaluation process and will not confer any advantage in any subsequent procurement procedure. Interested suppliers are invited to provide a written response outlining their capability, relevant experience and any information considered helpful in shaping the Council's procurement approach. All responses must be submitted via the Council etendering portal proactis Plaza as per the link below:- Proactis - Supplier Network You need register to the system, if already registered you then search Opportunities and search PME1000009 - Provision of Print, Mail Fulfilment and Document Consolidation Services for Council Tax, Business You need to submit your response to the ten questions to the requested question in the portal. All submissions must be received no later than 12:00 Noon Friday 07 August 2026 The Council may also invite suppliers to participate in market engagement meetings, demonstrations or workshops following review of responses. This notice is issued solely for the purpose of market engagement and information gathering. It does not constitute a call for competition, commencement of a procurement procedure or commitment by Caerphilly County Borough Council to undertake any procurement exercise.

Online Platform for Schools/students to prepare for and compare Higher Education and Apprenticeship Description of the goods or services required The Council is seeking expressions of interest from suitable providers that are able to offer an online system that will be available to all students and staff within Caerphilly CBC’s secondary schools-currently there are 9. The system shall need to be procured within the academic year (2026– 2027) to provide the following services: • A system that allows students to explore a range of career pathways in depth based on their expressed interests; these pathways to include details of all university subject areas and apprenticeship sectors • The system shall have up to date expert impartial advice and guidance built into it • The system shall be able to demonstrate to learners the necessary steps that need to be undertaken to access any given pathway • The system needs to provide a fully searchable directory of all UK University degree courses, EU university courses delivered through English, a wide range of US, Australasian and Asian university courses, Apprenticeships, Degree Apprenticeships and Oxbridge colleges • The system needs to be able to apply a wide range of filters to the data to allow students to quickly create short lists of potential options that they can then consider in more detail • The Council is looking for a system that will support learners in their preparation of applications for future education/careers; it shall: • Enable students to create a bank of activities they have undertaken or record achievements and from these identify the skills and qualities they have developed and demonstrated; the intended use of this material is to support the production of high quality personal statements and CVs 2.2 •The Council wish to see included a systematic approach to the writing of personal statements and CVs that may be used for a range of careers pathways be it HE via UCAS or overseas or Apprenticeship routes • The system shall also support the efficient production of references that would accompany the student applications • The system shall also provide support and planning functions to staff that have to work with students in helping them to reach high quality decisions on progression routes; these shall include: • Planning functions related to the delivery of careers and guidance programmes • Awide range of supporting resources • The ability to monitor student activity in real time through the applications process and provide feedback • The ability to monitor staff who are contributing to the process eg writing of references • The ability to monitor, track and report on the destinations achieved by students • The system must have the capability to update its data on a frequent basis so that it remains live and relevant; this is particularly the case for data on apprenticeships where we anticipate live opportunities across the UK will be posted on a regular basis e.g. weekly/monthly • The system must meet the requirements of General Data Protection Regulation (2018) with robust back up features. It shall be a condition of the contract that the successful provider must sign and agree to the Councils Data Processing Agreement • The system must have a sustainable future and be capable of further evolution in response to client feedback and internal Q Please can you provide your expression of interest to [email protected] no later than Friday 07 August 2026.

Caerphilly County Borough Council is seeking to procure a cloud-based Financial Management System to replace its existing solution. The proposed solution will support the Council's core financial management requirements, including general ledger, accounts payable, accounts receivable, budgeting, forecasting, fixed asset accounting, lease accounting, reporting and analytics. The Council also requires a solution capable of integrating with existing corporate systems and supporting a modern, secure and scalable digital architecture. The procurement may include optional modules and associated services, including asset management, property and estate management, implementation, migration, training, support and maintenance services.

The service will provide outreach engagement and coordinated support to individuals 16 and over, sleeping rough within Caerphilly CBC To deliver an assertive outreach model incorporating active street based engagement, verification, welfare led interventions, including targeted use of food and drink, weather related provisions as engagement tools to support rough sleepers. Connecting individuals to appropriate accommodation pathways, services are expected to compliment all day time existing services. Communication and liaison with partnership working with a wide a varied number of stakeholders will be expected and this includes, but not limited to, Housing Advice, public sector housing, adult and children's services, ABSDAS, GDAS, Probation and other support agencies. Full service requirements will be defined and issued in the tender pack.

The Council is looking to establish an open framework agreement for AI Enabled Transcription Tools intended for use within local government services. The framework agreement is intended to support secure, lawful and effective transcription, summarisation and note-generation from meetings, interviews, case discussions, supervision sessions and other approved business interactions / uses. The above is not limited to and the Council is open to other such facilities that a provider is able to offer. Particular consideration is given to high-risk and sensitive use cases where recordings and transcripts may include special category data, employment matters, safeguarding information and other confidential material. The Council welcomes feedback from the market in relation to emerging capabilities and limitations of AI transcription tools, approaches to managing high-risk and sensitive data, relevant accreditation and assurance standards, pricing and licensing models, and integration with existing local government systems. The bidders must be able to meet Information Governance and Security protocols and as a minimum Comply with UK GDPR, Data Protection Act 2018 and any other applicable laws Hold in date Cyber Essentials and or ISO27001 accreditation Provide tenant isolation guarantees and data usage restrictions. No training, fine-tuning, or product improvement using our data Suppliers should outline data hosting arrangements, including data residency, use of sub-processors, and whether any data is processed outside of the UK or EEA. Solutions must support accessibility requirements and, Welsh language provision in line with statutory standards. The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the provision AI Enabled Transcription Tools. The Council may hold a supplier event face to face or via teams with providers who have registered an interest in the supplier engagement notice. The Council may collaborate with other Government organisations, however this will be stipulated in the actual tender documents and subsequent notices issued at the time of tender. Suppliers must email expressions of interest directly to [email protected] by 15:00 hours Monday 13 July 2026. Responses via Sell2Wales will not be monitored for this engagement. This notice is to commence market engagement prior to going to tender to understand services available to the Council. Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services in the future. Full details of service specification shall be issued with the call for competition and will be fully detailed in the tender documents. It is intended that the contract will commence from 01 October 2026 for a period of three (3) years with the option to extend for up to a further period of two (2) years