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SCG / SCOPAC Coastal & Flood Works Framework 2027 | Portsmouth City Council | WinAContract

Description

Portsmouth City Council ('the council') on behalf of the Southern Coastal Group (SCG) and SCOPAC (Standing Conference on Problem Associated with the Coast), is inviting expressions of interest from suitably qualified contractors for inclusion onto a multi-contractor Coastal & Flood Works Framework Agreement. This framework will replace the existing SCG Minor Works Framework that is due to expire on 30th November 2026. The Council s aiming to commence the framework from March 2027 which will run for a period of four years, with an option to extend for a further 2 years in increments to be agreed. The framework will comprise of 3 lots: • Lot 1a - Minor Coastal Civil Engineering Works. • Lot 1b - General Coastal Civil Engineering Works. • Lot 2 - Specialist beach management. Contractors may apply for any or all of the 3 lots. Each framework lot will be made up of a primary tier of up to 4 contractors and a secondary tier of up to 2 contractors. The secondary tier will primarily be used on a contingency resource basis. Stage 1 Application is via submission of a completed Procurement Selection Questionnaire (PSQ) by 14th August 2026 @ 12:00. The council anticipates shortlisting 8 contractors for each Lot from assessment of the returned PSQ submissions, who will then be invited to tender. The value of the framework across both lots is estimated to be in the region of £25M - £75m over six years. From previous spend, and future demand from SCG Members and with consideration of proposed EA General Works grant aid funding rule changes expected in April this year, we are estimating annual Framework usage and values to be the following, however there is no guarantee of this volume of work and actual volumes and spend may be higher or lower: Lot 1a - Estimated 10-20 call offs p/a, totalling £500k - £1m p/a Lot 1b - Estimated 5-10 call offs p/a, totalling £2m-£5m p/a Lot 2 - Estimated 5-10 call offs p/a, totalling £500k-£1m p/a The average value of works called off via the framework for each Lot by SCG and SCOPAC is likely to range from: • Lot 1a: £10k - £100k • Lot 1b: £250k - £5m • Lot 2: £50k - £1m However, there may also be commissions below £100k and on occasion in excess of £5m. Although it is unlikely that very high or very low value work will be procured via the agreement no upper or lower value constraints shall apply. CONTRACT TERMS The framework will be let using NEC4 Framework Contract with following call-off options as appropriate: • NEC4 ECC and ECSC • NEC4 TSC and TSSC • Standard Authority PO T&Cs for low value, low complex works. SCOPE Refer to individual Lot information section of notice for details. ESTABLISHMENT PROJECTS For lot 1a and lot 1b the framework will be establish based upon a scenario project(s). The Council may establish lot 2 upon either a scenario project(s) also OR a live project. This is to be confirmed at tender stage. LOCAL GOVERNMENT REVIEW As part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage. Under current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council. The government has announced its decision on Local Government Reorganisation on Wednesday 25th March 2026 that Portsmouth City Council will become part of a larger unitary authority that will cover the areas of Gosport, Fareham and Havant, and include Newlands, Horndean, Clanfield and Rowlands Castle. The new unitary authority vesting date will be on 1st April 2028. In the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority. For further details in respect of LGR for the Council see the following link - https://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for- local-government-reorganisation/ For wider LGR information please refer to this link to the government page: Local government reorganisation: Policy and programme updates - GOV.UK

Lots

3 lots

1Lot 1a - Minor Coastal & Flood Civil Engineering Works

£6,000,000

PURPOSE This Lot will focus on smaller, non-complex works, such as maintenance and repairs, that will generally be local authority funded. CORE SCOPE The following scope items are considered core to this Lot and will be tested at Framework level: • Timber structures, groynes & revetments • Precast and insitu concrete works • Rock works • Earth and flood embankments • Flood gates, boards and demountable defences • H&S issues and emergency works response • Marine, harbour, and river works • Slipways, promenades, steps and access ramps NON-CORE SCOPE The following scope items can be called off via this Lot but may not have been sufficiently tested at Framework level: • Drainage infrastructure • Heritage works • Incidental beach management works • Piling works • Early Contractor Involvement (ECI) • Design responsibility VALUE Typical call-off value range £10k - £100k* Maximum contract value range £0k - £250k* On occasion we may require works below £10k but these will be packaged up where possible. There may also be occasional opportunities up to £250k where, for example, the works are non-complex but repetitive over a longer stretch of coast or repetitive over time.

Contract period: 1 March 2027 → 28 February 2031

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1bLot 1b - General Coastal & Flood Civil Engineering Works

£30,000,000

PURPOSE Works under this Lot would generally be capitally funded projects, requiring the full suite of consents and approvals, and be notifiable under CDM. Call-offs under this Lot could include works such as: • replacement or significant repair of aging or damaged defences • construction of new defences. CORE SCOPE The following scope items are considered core to this Lot and will be tested at Framework level: • Timber structures, groynes & revetments • Precast and insitu concrete works • Rock works • Earth and flood embankments • Flood gates, boards and demountable defences • H&S issues and emergency works response • Marine, harbour, and river works • Slipways, promenades, steps and access ramps • Realignment and habitat creation • Heritage works • Piling works NON-CORE SCOPE The following scope items can be called off via this Lot but may not have been sufficiently tested at Framework level: • Drainage infrastructure • Incidental beach management works • Natural Flood Management • Early Contractor Involvement (ECI) • Design responsibility/Principal Designer VALUE Typical call-off value range £250k* - £5M Maximum contract value range £100k* up to £10M On occasion works of a more complex nature but lower value may be required taking the contract below the typical value range of £250k. * Note for Lots 1a and 1b: For call-offs estimated between £100k - £250k, Lots 1a and 1b 'dovetail' into one another and Contracting Authorities have the flexibility to use either Lot at their discretion, based on the complexity and risks associated with the work scope. There may also be occasional opportunities for contracts in excess of FTS threshold values if the Framework is deemed the best route to market for the requirement.

Contract period: 1 March 2027 → 28 February 2031

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2Lot 2 - Specialist Beach Management Works

£6,000,000

CORE SCOPE The following scope items are considered core to this Lot and will be tested at Framework level: • Beach management works • Excavation, haulage, deposition, profiling and screening of beach material • Ground works associated with flood and coastal risk management • H&S issues and emergency works response • Land based importing of suitable beach material from external sources • Slipways, promenades, steps and access ramps NON-CORE SCOPE The following scope items can be called off via this Lot but may not have been sufficiently tested at Framework level: • Incidental general coastal & flood civil engineering works • Design responsibility/Principal Designer • Shore based support of marine based importing of material from external sources. VALUE Typical call-off value range and rationale £50k - £1M Maximum contract value range £0k - £5M

Contract period: 1 March 2027 → 28 February 2031

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Source:	Find a Tender Service (FTS)
Notice Type:	Tender notice
Buyer:	Portsmouth City Council

Call-off method:	Both: direct call-off and mini-competition
Maximum operators:	18
Period rationale:	The Framework contract will start as close to 1st March 2027 as possible and operate for an initial term of four years. Provision has been included for a framework extension of up to two years (taking the maximum framework duration to six years) to enable alignment with potential changes to the Environment Agency's funding programme and offers some resilience in the context of Local Government Reorganisation (LGR) and the potential for increased procurement demand in the early years of new authorities, but a need to continue to maintain sea defence assets.

SCG / SCOPAC Coastal & Flood Works Framework 2027

Procurement timeline

Contracting Authority

Framework agreement

Submission Details

Description

Lots

Links & Documents

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