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| Source: | Find a Tender Service (FTS) |
| Notice Type: | Tender notice |
| Buyer: | Yorkshire Purchasing Organisation |
| Main Category: | Goods |
| Procurement Method: | Open procedure |
| Tender Status: | Open |
Pipeline status
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Application Deadline
15 June 2026
Closed
Estimated Value
£6,000,000
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Book a free consultation →| Estimated Value (ex. VAT): | £6,000,000 |
| Estimated Value (inc. VAT): | £7,200,000 |
| Release Date: | 8 May 2026 |
| Application Deadline: | 15 June 2026 |
| Enquiry Deadline: | 29 May 2026 |
| Contract Start Date: | 1 February 2027 |
| Contract End Date: | 31 January 2034 |
| Contract Duration: | 7.1 years |
| Procurement ID (OCID): | ocds-h6vhtk-05e8c7 |
| Notice Reference: | 042580-2026 |
All 3 notices for this procurement, oldest first.
Material Handling Equipment
Material Handling Equipment (MHE) Hire and Maintenance Services
Material Handling Equipment (MHE) Hire and Maintenance Services
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View Original Notice
Access the full notice on the official portal
Awarded to (2 suppliers)
| Award value: | £5,700,000 |
| Award decision date: | 10 August 2026 |
| Award status: | Pending |
YPO is inviting tenders for the provision, long‑term hire, short‑term hire, management, and full service support of a modern Material Handling Equipment (MHE) fleet for its main distribution site and secondary warehouse. The contract will replace the existing fleet with safer, more efficient, and energy‑saving equipment aligned with YPO's sustainability objectives. The Contract will be divided into two Lots, with one Supplier appointed to each. Lot 1 covers the warehouse fleet, comprising 9 Reach Trucks, 3 Counterbalance Trucks, 8 LLOPs, and 12 PPTs. Lot 2 covers vehicle‑mounted delivery equipment, consisting of 4 PPT units. The successful Supplier(s) will be responsible for the supply, hire, and ongoing management of a fully supported MHE fleet. This contract includes the provision of all required equipment, servicing, parts, labour, technical support, compliance certification, and associated systems necessary to ensure the fleet operates safely, efficiently, and with minimal disruption to YPO's operations. For Lot 1, the contract requires a real‑time fleet management system that provides live performance data, event alerts, and automated reporting to support maintenance planning and fault diagnosis. The system must offer full fleet visibility to enable proactive maintenance, minimise downtime, and improve operational efficiency. YPO expects the appointed Supplier(s) to deliver: • Reduced equipment downtime and optimised maintenance costs • Improved safety standards and operational compliance • Greater operational resilience, including support for seasonal and peak demand • Adoption of modern, energy‑efficient battery and charging technologies • Future ready, scalable solutions capable of supporting automation and evolving warehouse technologies Contract Term: • Lot 1: Initial term of 7 years • Lot 2: Initial term of 3 years
Lot 1 covers the provision of the warehouse MHE fleet, comprising: 9 Reach Trucks 3 Counterbalance Trucks 8 Low‑Level Order Pickers (LLOPs) 12 Powered Pallet Trucks (PPTs) The supplier will be responsible for providing all required equipment on a long term hire together with full servicing, maintenance, parts, labour, technical support, compliance certification, and associated systems necessary to ensure safe, reliable, and efficient fleet operation. A key requirement of Lot 1 is a dedicated MHE fleet management/telematics system capable of delivering live performance data, event and impact alerts, and automated reporting to support maintenance planning and fault diagnosis. The system must provide full fleet visibility, enabling proactive maintenance, minimising downtime, and improving overall operational efficiency.
Contract period: 1 February 2027 → 31 January 2034
Lot 2 covers the provision of the transport MHE fleet, comprising: 4 Powered Pallet Trucks (PPTs) This equipment is required for use within delivery vehicles, on tail‑lift platforms, and at customer premises to support safe loading and unloading activities. The Supplier will provide all required equipment on a long term hire basis, and must also support YPO's peak periods through the provision of additional short term hire PPTs. The Supplier will be responsible for full servicing, maintenance, parts, labour, technical support, compliance certification, and any associated systems necessary to ensure safe, reliable, and efficient fleet operation.
Contract period: 1 February 2027 → 31 January 2030
Document pack· 1 file
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