HCC & TPPL Fleet Management Services and Supplies Framework

Description

This procurement is being conducted as an Open Procedure in accordance with Section 20 of the Procurement Act 2023. Hertfordshire County Council ("the Authority") and The Procurement Partnership Ltd ("TPPL"), acting as the Agent, invite tenders for participation in a 48‑month Closed Framework Agreement (pursuant to Section 45 of the Act) for the supply of Fleet Management Services and Supplies ("Fleet Goods and Services"). The Framework is structured into five Lots, each containing a defined set of packages that specify the core and optional service elements available to Contracting Authorities. The package system provides a consistent, modular structure for Call‑Off Contracts, while still allowing Contracting Authorities to run Competitive Selection Processes where appropriate. Hertfordshire County Council is a Centralised Procurement Authority for the purposes of the Act. The Framework is available for use by Contracting Authorities throughout the United Kingdom, including but not limited to: Local Authorities and Combined Authorities Registered Providers of Social Housing NHS Bodies and Health Trusts Educational Institutions (Schools, Colleges, Universities, Academies) Emergency Services (Police, Fire, Ambulance, Coastguard) Registered Charities Non‑Departmental Public Bodies Central Government Departments and Executive Agencies Other public sector bodies as defined in Section 2 of the Procurement Act 2023 The Framework may also be accessed by other Centralised Procurement Authorities acting on behalf of the above entities. TPPL is acting as the Agent for the purposes of this procurement and the ongoing management of the Framework. This includes, but is not limited to: administration of the tender process, evaluation of submissions, Framework management, delivery of Competitive Selection Processes, support with awards without reopening competition (where permitted), and collection of Framework Fees. The Framework comprises the following Lots: 1. Fleet Management Services 2. Tyres and Ancillary Services 3. Fuel Cards 4. Vehicle and Equipment Disposal 5. Fleet Management Software Suppliers appointed to the Framework will be required to deliver the relevant goods and services in accordance with the specifications set out in the procurement documents. Delivery may be national or regional depending on the Lot and the requirements of individual Contracting Authorities. Call‑Off Contracts may be awarded without reopening competition (typically using the package system) or through Competitive Selection Processes, ensuring flexibility while maintaining consistency of service standards and statutory compliance.

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