Totton & Eling Town Council, Grounds Maintenance Contract

14/01/26 Question: Length of tender in relation to the estimated total value of contract - To confirm that the estimated total value of the contract stated is for three (3 years). 14/01/26 Question: Presence of contractor information form - this was originally viewed as effectively the introduction form but, following comments, we have added a new form (page 1) within the tender. 14/01/26 Question: Maximum number of tender sections awarded - Whilst bidders can submit bids for all five (5) sections, they will only be awarded a maximum of (3) sections. This is to ensure we are not over reliant on any one party. 14/01/26 Question: Enquiry deadline and tender deadline - The enquiry deadline is 13/02/26, 16.00pm. The tender deadline is 20/02/26, 12.00pm (noon). 14/01/26 Question: Electronic or physical submission of tenders - A bidder stated that find a tender is showing tenders can be received electronically. We see no such evidence of this our side. Tenders to be received at our office address in a sealed envelope "marked do not open - tender for grounds maintenance contract. 15/01/26 Information: .gov support team contacted on the above matter. No evidence of electronic submission comment on find a tender. 15/01/26 Question: Length of tender in relation to the estimated total value of contract - Same answer as previous (14/01/26). 16/01/26 Question: Request for documents and details - links: https://www.find-tender.service.gov.uk/Notice/002687-2026?origin=SearchResults&p=1 and https://www.find-tender.service.gov.uk/Notice/Attachment/A-10168 provided. 19/01/26 Information: Existing contractor informed us of a member of staff subject to TUPE. We have added a clause (7 page, clause 1.33) within the tender which details what actions will be required before any part of the tender is awarded. 22/01/26 Information: Unclear how to update new information to find a tender therefore contacted .gov support team. 22/01/26 Question: Clarification on maps, keys and associated schedules - keys on maps largely irrelevant. Historically applied and complicated to remove. We advise bidders focus on the maps themselves and associated schedules. Please feel free to contact us directly should you require any guidance on a specific plan and/or part of the schedule. 22/01/26 Question: Clarification on section 6 mention on page 9 of the tender (originally) - this part of the tender is currently being fulfilled by another provider and is not available to bidders at this time. Mention of has since been removed. 22/01/26 Information: a spelling mistake was identified on page 22, 2.5.15. What read as one was supposed to be once. This has since been updated. 22/01/26 Question: Scoring criteria - we summarised this generally on Find a Tender by understand now that this should have been more detailed therefore, we have uploaded our tender evaluation matrix to find a tender. 26/01/26 Question: Length of tender in relation to the estimated total value of contract - Same answer as previous (14/01/26). 26/01/26 Question: Clarification on section 5 and associated Map 41 - See schedule specifics 2.5.11 - 2.5.16 (pages 21 and 22). We look to introduce some wilding/re-wilding initiatives therefore, management of some areas will likely change over time that bidder output should be near identical. 28/01/26 Information: Response received from .gov support team. 30/01/26 Information: New documents added to find a tender, namely Grounds maintenance contract scan 2026 (A4 Amended) and Tender Evaluation Matrix. Grounds maintenance contract scan 2026 (A4 Low Res) has since been removed.

Organisation

Totton and Eling Town Council

Totton and Eling Town Council, Civic Centre, Testwood Lane, Totton, Hampshire, SO40 3AP

2.1.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February. 2.1.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.

2.2.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b and 3c to 6, 13a, 15A & 33 to 35 from February to November inclusive. 2.2.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.

2.3.1. The contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 & 40b from April to March excluding December, January and February. 2.3.16. Clear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.

2.4.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 & 37 to 39 from April to March excluding December, January and February.

2.5.1. The Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February. 2.5.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.

Document pack· 2 files

9

total contracts

£2.8m

total value

£470,671

average contract size

Imports the contract into your BidWriter pipeline · Qualify before you commit to bid

Application Deadline

20 February 2026

Closed

Estimated Value

£526,247

WAC Reference

WAC-548616

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