Beach Security Tender

Award outcome

Award Criteria

Broadstairs & St Peter's Town Council wishes to offer a three year contract (Easter Friday 2026 to 31st March 2029) to a supplier who will provide Beach and High Street Security during the periods of Easter Weekend through to the second weekend of September each year. 1. Officers to be deployed at weekends, bank holidays, exam results days and end of term at the beginning of the season, school holidays and daily in the peak season (end of July through to beginning of September). 2. Hours of service 10am to 6pm. 3. Officers to patrol Viking Bay, Broadstairs, Joss Bay, Broadstairs and Botany Bay, Broadstairs, plus the High Street and Albion Street, Broadstairs. 4. A minimum of two officers to be deployed at any one time, with the option of further officers being available as backup. 5. Provision of officers during inclement weather will be necessary but at a reduced requirement. 6. A dynamic decision will be required by the successful contractor on the amount of officer's required each day. 7. Vehicle to be supplied by successful provider and be mobile between all bays. 8. All security staff to be trained and licenced to the required Security Industry Association (SIA) standards. New officers/stewards to only work with experienced SIA officers. 9. Staff to be trained to spot potential troublemakers and defuse tensions/ situation to prevent escalation to anti-social behaviour. 10. Bodycam usage to be strictly controlled under the relevant legislation. 11. Provision of a weekly report to the relevant Town Council Officer containing details of incidents. 12. All serious matters to be reported to the relevant Town Council Officer as soon as is practicable. Requirements of Security Service: • Highly visible patrols within the areas outlined • Each officer to have a body cam and report book • Each deployment to have a two way radio/communication device • Each officer to be trained and licenced to SIA standards. New officers/stewards to only work with trained SIA officers. • Vehicle for patrols to be provided with appropriate insurance/tax/mot • Staff to interact with the general public, businesses, beach concessions, RNLI, Beachguards, Bay Inspectors, Thanet District Council and Enforcement Officers, Emergency Services. • Full staff provision during times of sickness and annual leave • Staff to provide early intervention to prevent anti-social behaviour • Call emergency services and enforcement when necessary. CONTRACT TERMS • The contractor is expected to fulfil all requirements of the specification in normal circumstances without subcontracting any part of the contract. • The Contractor shall adhere to all Health & Safety legislation, regulations and approved codes of practice. • The Contractor shall provide risk and method statements to the Town Council prior to the commencement of works. • The Contractor must provide public liability insurance at a minimum of £10 million prior to the commencement of work. • The Council reserves the right to modify the specification relating to the works to be performed by the selected contractor, subject to adequate notice being provided and subject to negotiation of terms should any modification lead to a net increase or decrease in the extent of works to be undertaken compared to the original specification. • Only tenders submitted on the tender submission form will be considered. Additional documentation should be included with the form. Evaluation Procedure Each compliant tender will be evaluated as follows: Tender submitted on Tender Submission Form - PASS/FAIL Risk Management & Method Statement - PASS/FAIL Public & Employers Liability Insurance, minimum of £10 million - PASS/FAIL Two References - PASS/FAIL Specification of works - 20 points Ability to perform and fulfil all areas of the tender specification - 30 points Locality - 10 points Price - 20 points Ability to provide adequate operatives in the event of sickness and annual leave - 20 points

Description

Broadstairs & St Peter's Town Council wishes to offer a three year contract (Easter Friday 2026 to 31st March 2029) to a supplier who will provide Beach and High Street Security during the periods of Easter Weekend through to the second weekend of September each year. 1. Officers to be deployed at weekends, bank holidays, exam results days and end of term at the beginning of the season, school holidays and daily in the peak season (end of July through to beginning of September). 2. Hours of service 10am to 6pm. 3. Officers to patrol Viking Bay, Broadstairs, Joss Bay, Broadstairs and Botany Bay, Broadstairs, plus the High Street and Albion Street, Broadstairs. 4. A minimum of two officers to be deployed at any one time, with the option of further officers being available as backup. 5. Provision of officers during inclement weather will be necessary but at a reduced requirement. 6. A dynamic decision will be required by the successful contractor on the amount of officer's required each day. 7. Vehicle to be supplied by successful provider and be mobile between all bays. 8. All security staff to be trained and licenced to the required Security Industry Association (SIA) standards. New officers/stewards to only work with experienced SIA officers. 9. Staff to be trained to spot potential troublemakers and defuse tensions/ situation to prevent escalation to anti-social behaviour. 10. Bodycam usage to be strictly controlled under the relevant legislation. 11. Provision of a weekly report to the relevant Town Council Officer containing details of incidents. 12. All serious matters to be reported to the relevant Town Council Officer as soon as is practicable. Requirements of Security Service: • Highly visible patrols within the areas outlined • Each officer to have a body cam and report book • Each deployment to have a two way radio/communication device • Each officer to be trained and licenced to SIA standards. New officers/stewards to only work with trained SIA officers. • Vehicle for patrols to be provided with appropriate insurance/tax/mot • Staff to interact with the general public, businesses, beach concessions, RNLI, Beachguards, Bay Inspectors, Thanet District Council and Enforcement Officers, Emergency Services. • Full staff provision during times of sickness and annual leave • Staff to provide early intervention to prevent anti-social behaviour • Call emergency services and enforcement when necessary. CONTRACT TERMS • The contractor is expected to fulfil all requirements of the specification in normal circumstances without subcontracting any part of the contract. • The Contractor shall adhere to all Health & Safety legislation, regulations and approved codes of practice. • The Contractor shall provide risk and method statements to the Town Council prior to the commencement of works. • The Contractor must provide public liability insurance at a minimum of £10 million prior to the commencement of work. • The Council reserves the right to modify the specification relating to the works to be performed by the selected contractor, subject to adequate notice being provided and subject to negotiation of terms should any modification lead to a net increase or decrease in the extent of works to be undertaken compared to the original specification. • Only tenders submitted on the tender submission form will be considered. Additional documentation should be included with the form.

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