Outdoor Fitness and Recreation Equipment Installation (Calisthenics Rig, Multi-Use Games Area Upgrade, and Rebound Wall)

Award Criteria

Organisation details Name of company Full name of individual submitting tender Job title of individual submitting tender Contact phone number Contact email address Registered address (if applicable) Website Number of years established Total number of staff employed Will you be using sub-contractors to fulfil the tender requirements? If so, please specify.   Further Details / Breakdown - Total Costed Price (All prices to be provided in £ GBP, excluding VAT) Project Component Description Price (£) Calisthenics Rig Design, supply, and installation of a galvanized steel rig (max height 4m) including: - Monkey bars - Hoop - Activity generator - Female-friendly specification - Grass matting safety surfacing MUGA Upgrade Upgrade of existing Multi-Use Games Area (8.95m x 22.95m) including: - Side fencing (2m height) - End fencing with integrated goal and basketball hoop - Line markings for multi-sport use - Use of existing floor space Rebound Wall Supply and installation of rebound wall with graphics including: - Target - Cricket stumps - Durable outdoor finish Groundworks & Site Preparation Site clearance, levelling, and preparation for all installations Delivery & Installation Transport, labour, and installation of all equipment Post-Installation Inspection & Certification Safety inspection and compliance certification (e.g., BS EN 1176/1177) Warranty & Maintenance Provision of warranty and optional maintenance package TOTAL (Excl. VAT) Checklist for other documents Risk Assessment for this scheme Health and Safety Policy Environmental & Sustainability Policy Insurance Documents (public liability minimum limit £10,000,000 Evidence of 2 similar installations This submission document saved as a PDF and all other necessary documents must be submitted by 23:59 on 15th December 2025 in electronic format. Please send to clerk@northmundham.org with the subject "Private and Confidential - Outdoor fitness and Recreation Equipment Installation". DO NOT copy in any member of North Mundham Parish Council. An acknowledgement email will be sent upon receipt. Please contact the Parish Clerk if this is not forthcoming within a reasonable time. Declaration and signature I declare that, to the best of my knowledge, the answers submitted and information contained in this document and my supporting documents are correct and accurate. I understand that any contract awarded will be for the total cost of the schedule of works. All necessary additional works to be formally agreed with the project lead before being carried out. I understand that the Parish Council may reject this submission in its entirety if there is failure to answer all the relevant questions and/or attach all the relevant documents, or if false/misleading information or content is provided in any section. Name Role in Organisation Organisation Signature North Mundham Parish Council - Tender Scoring Document Project Title: Outdoor fitness and Recreation Equipment Installation Tender Reference: [Insert Reference Number] Evaluation Panel: [List names and roles of evaluators] ________________________________________ Scoring Criteria Overview Each tender submission will be evaluated against the following weighted criteria: Criteria Weighting (%) Scoring Range Description Price 30% 0-5 Value for money and competitiveness of pricing. Experience & Track Record 20% 0-5 Relevant experience in similar projects and proven delivery capability. Methodology & Approach 25% 0-5 Quality of proposed approach, understanding of the brief, and delivery plan. Health & Safety Compliance 15% 0-5 Evidence of compliance with H&S legislation and risk management procedures. Environmental & Social Value 10% 0-5 Commitment to sustainability and community benefit. ________________________________________ Scoring Guide Each criterion will be scored using the following scale: • 0 - Unacceptable: No response or fails to meet requirements. • 1 - Poor: Limited response; significant concerns. • 2 - Fair: Meets basic requirements; some concerns. • 3 - Good: Meets requirements well; minor concerns. • 4 - Very Good: Fully meets requirements; no concerns. • 5 - Excellent: Exceeds requirements; adds significant value. ________________________________________ Total Score Calculation Each score will be multiplied by its weighting to produce a weighted score. The supplier with the highest total weighted score will be considered the preferred bidder, subject to due diligence and approval.

Description

North Mundham Parish Council invites tenders for the design, supply, and installation of outdoor recreational equipment at North Mundham Playing Field, School Lanen North Mundham, Chichester, West Sussex, PO20 1LA. The project includes: • A calisthenics rig under 4 metres high • An upgrade to the existing Multi-Use Games Area (MUGA) • Installation of a rebound wall with graphics 2. Project Scope A. Calisthenics Rig The rig must: • Be no higher than 4 metres • Be installed on grass matting that meets safety and durability standards • Be constructed from galvanised steel • Include the following features: o Monkey bars o Hoop (e.g., gymnastic ring or circular climbing element) o Activity generator (multi-functional element to encourage varied movement) • Be designed with a female-friendly specification, including: o Ergonomic grip sizes o Accessible height options o Inclusive design features to encourage participation across genders B. Multi-Use Games Area (MUGA) Upgrade The existing MUGA space measures 8.95m x 22.95m. The upgrade must include: • Use of the existing floor space • Installation of fencing: o Side fencing height: 2 metres o End fencing height to incorporate:  Entrance via goal  Basketball hoop • Line markings for multiple sports (e.g., football, basketball, netball) • Replacement and disposal of existing goals, hoops, and fencing C. Rebound Wall A rebound wall must be installed adjacent to the existing tennis court. It must include: • Durable construction suitable for outdoor use • Graphics featuring: o A target o Cricket stumps • Design that encourages ball games and skill development 3. Contractor Responsibilities • Site preparation and groundworks • Supply and installation of all equipment and materials • Compliance with all relevant safety standards (e.g., BS EN 1176/1177) • Post-installation inspection and certification • Provision of maintenance and warranty documentation 4. Tender Submission Requirements Submissions must include: • Detailed design proposals and technical specifications • Visuals or concept drawings • Installation timeline and project milestones • Total cost breakdown (separately identifying VAT where applicable) • Evidence of relevant experience and qualifications • Health & safety compliance documentation • Warranty and aftercare details • Evidence of waste disposal licence 5. Evaluation Criteria Tenders will be evaluated based on: • Compliance with specifications • Quality and durability of materials • Safety and inclusivity features • Cost-effectiveness • Proposed timeline • Supplier experience and references 6. Site Visit Interested contractors are encouraged to arrange a site visit prior to submission. Please contact Louise Chater to schedule. 7. Submission Deadline All tenders must be submitted by 11:59pm 15th December 2025 to: clerk@northmundham.org or North Mundham Parish Council, 1 Charlmead, East Wittering, Chichester, West Sussex, PO20 8DN 8. Contact Information For further information or to arrange a site visit, please contact: Louise Chater clerk@northmundham.org 01243 203050

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