Collections Management System Replacement

Award Criteria

Evaluation will take place in two phases: 1) Evaluation of written submissions - Written submissions will be evaluated against core requirements on a simple pass/fail basis -Other elements will be scored and weighted as follows: Cost 40% Other submission requirements 60% 2) Evaluation of performance at interview - Interviews will be lengthy (over one or two days or more) and will involve diverse staff requesting live demonstrations of how the proposed system meets their needs. An indication of the functions to be demonstrated will be provided in advance, but this may not be comprehensive, and some requests may be off-the-cuff. - All staff participating in these interviews will score against their needs, and against the experience of interacting with supplier representatives.

Description

The Horniman Museum and Gardens (HMG) is seeking to replace its end-of-life collections management system with a new, digital-first solution that will enhance efficiency, transparency, and best practice across its diverse collections and related activities. This project will span three to four years, focusing initially on data migration, followed by phased development and alignment of functions and procedures. The Horniman Museum and Gardens' current collections management system is used to catalogue and manage diverse collections including Natural History, Anthropology, Musical Instruments, Living collections (an aquarium, a butterfly house, a small zoo, the gardens), a Handling Collection, an Archive, and items of value and interest that are not part of any formal collection. The system supports the 21 Spectrum procedures, but only partially. A core objective of this project is to develop new digital first procedures, aligned with and supported by the new system, promoting efficiency, transparency and museum best practice.

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About THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST

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