Creation, print and supply of event stands for off campus recruitment events

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Description

University of South Wales Future Students department attend a range of Student Recruitment and Higher Education fairs throughout each year to raise awareness of the University of South Wales as a study option, engage with prospective students and capture data to import to our CRM and email nurture tracks. USW plan to attend between 30-50 individual events between September and August every year and hoping to achieve a 4 year contract starting on the 1st August 2025. The contract requirements include: 1.1 Stand printing • Provide the physical elements to construct stands in a range of sizes at various events. • Provide additional furnishings (e.g. podiums, seating) as required for each event. • From the artwork files supplied print the graphics for the range of stands. • We would expect the following stand sizes to be required each year: o 2m x 1m o 3m x 2m o 4m x 1m o 4m x 3m o Custom stand for UCAS Newport o Custom stand for Create Your Future • Stands must be of robust construction and high-quality materials. • The stands must be able to work as part of a shell scheme or as a free-standing entity. 1.2 Stand storage o Storage of stands when not in use. 1.3 Stand logistics and construction • Provide comprehensive logistics support to include: o Procurement of all stand elements. o Testing of stand ahead of events. o Delivery to agreed venues. o Set-up and on the day support. o De-rig and removal of stand. 1.4 On-site support for all events • Provide a named contact at all events to facilitate troubleshooting and on-the-day support. 1.5 Merchandise storage • Storage, delivery and collection of postcard prospectus and gifting merchandise.

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