UK Public Sector Contracts & Tenders

South Oxfordshire District Council is looking for a professional company to produce and deliver a high-quality annual Christmas pantomime with wide audience appeal at its' flagship venue, Cornerstone Arts Centre. The contract for provision will be for three years (2025-2027) with an option to extend for an additional year at a time, 2028 and then 2029 subject to performance and mutual agreement.

Artists are invited to create and install innovative lighting artwork for the Cow Lane Underpass. This project aims to transform the underpass into a welcoming and uplifting route between Ladygrove and the railway station, fostering confidence in its use. The artwork should be inviolately powered, visually engaging, and reflect themes of transformation, the station's history, and local identity, character and landscapes. Informed by community consultation and workshops, the commissioned artist will identify key visual indicators that embed the railway's heritage, responding to the landscape, and helping implant a sense of ownership and community belonging, facilitating a safer space through positive imagery celebrating Didcot's rich heritage. The lighting artwork will redefine the space, making it an inspiring destination and landmark. To design, create and install lighting artworks that Animate the underpass space Enhance the visual appeal of the underpass, transforming it into a positive and engaging space. Celebrate the history and heritage of the railway in the community and local landscapes. Engage local community groups in the design and creation of the artwork. Create a lasting piece of public art that fosters community pride. Improving safety, especially for women and girls For the artwork to promote Increased accessibility, sustainable travel and improved community confidence and safety The artwork creates an enhanced arterial route to North Didcot's green spaces Enriches local identity, pride and sense of belonging Positive engagement with under-represented groups Develops a future legacy, creating tomorrow's heritage Work within the project budget of £37,000 to deliver community engagement, materials, artwork design, production and installation

South Oxfordshire District Council is looking to acquire up to 30 properties ranging from 1, 2, 3 and 4 bedrooms. Vale of White Horse District Council is looking to acquire up to 8 properties ranging from 1 and 2 bedrooms. This is to include standard template reports with detailed building surveys/RICS Level 3 surveys, a schedule of cost estimates for defects and repairs, reinstatement values, review of EPC, review of statutory reports.

Former site is currently warehouses and offices and used for the manufacturing of garden machinery, including lawnmowers. Warehouses range from 8 to 10 metres in height. Combination of two storey and single storey buildings. This work will include the safe removal of a small quantity of asbestos that could not be removed during the enabling ACM removal works due to its location at the base of the fixed frame of the roller shutter doors and mains incoming electrical supply switch. These minor phase 2 ACM removal works will need to be undertaken as part of the safe demolition and site clearance Works will consist of demolition of all but one warehouse (located toward the southeast of the site) and creation of hard standing areas/parking. The new site would be used as a depot for parking waste and recycling collection vehicles, street cleansing and maintenance vehicles and where members of staff would operate from. The proposed depot would not be used to store or dispose of waste or operate as a waste transfer station. The current plan is to redevelop and retain one of the existing buildings and make improvements to the site. The external cladding will be largely retained; however, some areas will need to be removed to allow for the new roller shutters and windows. There will also be elevations that will require existing roller shutter openings to be blocked up. The new office accommodation will be provided within the retained warehouse toward the eastern aspect of the floorplan; the remainder of this warehouse will be used for fleet vehicle maintenance and storage. The office will be single storey and be of a lightweight construction with metal stud infill walls between SHS columns. These will all be fixed into the existing ground floor slab. The roof construction will consist of primary steel beams with timber joists within webs of steel with plywood deck. Full fill rockwool insulation will be provided between the joists, and these will be underscored with plasterboard to minimise void and negate the need for void detection.

To carry out essential remedial works to 9.no steel rolled columns, located in the basement of Market House, Thame. Market House is a Grade II listed building, owned by South Oxfordshire District Council. The building houses public conveniences and the Thame branch of the Citizens Advice Bureau (CAB). The building is prominently located in the busy heart of Thame town centre, surrounded by shops, pedestrians and a large public car park.

This Invitation to Tender ("ITT") is issued to those bidders wishing to provide a tender to South Oxfordshire District Council and the Vale of White Horse District Councils ('the Employer') for the Café Design & Refurbishment, Toilets Upgrade and Minor Fire Door Works at The Cornerstone Arts Centre in Didcot and The Beacon Arts Centre in Wantage (the "Contract"). For more detailed information on the specific requirements at each of the sites, tenderers should refer to document SD 3.1: Works Schedule - Cornerstone Arts Centre & The Beacon Arts Centre.

Design & Construction of 9No. residential Units to PassivHaus. Conversion and refurbishment of an existing unit to EnerPHit standards; Use Class E space and associated drainage and landscaping works. at 116 to 120 Broadway, Didcot ox11 8AB

The district of South Oxfordshire covers nearly 260 square miles. Its boundary reaches from the edge of the City of Oxford in the north-west along the borders of Buckinghamshire and Berkshire to the outskirts of Reading in the south. It has four main towns: Didcot, Henley, Thame, and Wallingford. Thame is a market town and civil parish in South Oxfordshire, England, about 13 miles (21km) east of the city of Oxford and 10 miles (16 km) southwest of Aylesbury. This Invitation to Tender ("ITT") is issued to those bidders wishing to provide a tender to South Oxfordshire District Council ("the council") for the refurbishment of the dry side changing facilities and additional works in Studio 2, a small exercise studio, at the Thame Leisure Centre, Oxford Road, Thame. South Oxfordshire.

South Oxfordshire District Council and Vale of White Horse District Council (the Councils) as second tier Waste Collection Authorities operate a shared household waste and recycling collection service. This is currently contracted out to a waste collection company whose material sorting arm accepts the Dry Mixed Recycling (DMR) material at its Material Recovery Facility (MRF). The DMR is fully co-mingled in line with the Governments Core Materials Set. That means that all recycling other than food and garden waste are collected within the same receptacle from households. The current contractual arrangements for this service is due to expire on 28 June 2026. This procurement concerns the proposed award of a new contract to a suitable Supplier that is intended to replace/succeed the existing arrangements which is anticipated to commence from Monday 29 June 2026. This proposed contract is for the transport of the Councils' DMR from the Waste Transfer Station to a MRF for separation and onward sale to the markets for re-processing. Under the proposed contract the Councils require that the DMR be collected from the Waste Transfer Station. The Councils will not be supplying vehicles for this purpose and it will be the responsibility of the successful Supplier to secure suitable vehicles for the provision of this service. The Waste Transfer Station is operated by FCC Recycling (UK) Limited, who the Councils hold a contract with for receiving DMR and making it available to Hauliers. The Waste Transfer Station is located at Appleford Sidings, OX14 4PW. Once the DMR has been picked up from the Waste Transfer Station and transported to a MRF the successful Supplier will be responsible for ensuring that all the recyclable materials received at the MRF or MRFs will then be separated out into the key material types and sold onto re-processing markets. The Councils are open to bids from existing MRF operators and will also consider bids on a merchant basis. For merchant bids the Supplier remains responsible for all aspects within the specification and should note that a full audit trail of the material will be required. Under this contract the successful Supplier will be required to separate out the maximum amount of DMR received and pass this on to re-processors, minimising the amount of recyclate sent for disposal. A split from the sale of materials, as described within the Pricing Schedule, will be passed on by the Supplier to the Councils. It will track the LetsRecycle pricing index. The Councils are in the top 5 in the country for recycling performance and have been so for over a decade. The recyclate in scope for this contract is, in comparison to many other local authorities, low in contaminants. Total annual tonnages are circa 27,000. This tender notice is for the award of a public contract through an open procedure in accordance with section 20(1) and (2)(a) of the Procurement Act 2023. The Councils will use the online Proactis portal at [https://sebp.due-north.com] (the Portal) to make associated tender documents available to suppliers. Suppliers wishing to participate in this procurement process are required to submit their completed Procurement Specific Questionnaire (PSQ) and Tenders through the Portal by 1pm on 25 November 2025. The following associated tender documents are being made available with the publication of this tender notice (via the Portal) to provide further information about the procurement process: • Tender Notice • PSQ; • Invitation to Tender (ITT and appendices); • Contract; The technical specification for this opportunity can be accessed via the Portal. Suppliers are referred to the associated tender documents which set out the conditions of participation and detailed award criteria (including sub-criteria) applicable to this procurement process

The Works for Option 1 will involve: Verification of RIBA 4 designs Removal of the gas-fired boilers and vessels and associated works in the internal plant room Installation of Air Source Heat Pumps (ASHP) and associated vessels and equipment to provide heating and Hot Water Services Removal and replacement of Air Handling Units and removal of the rooftop chiller Radiator replacements Installation of Solar PV All associated works and general building de-carbonisation measures Refer to the document pack for the full details. The Works for Option 2 will involve: Verification of RIBA 4 designs for Solar PV only Installation of Solar PV and associated works Refer to the document pack for the full details. If Option 1 is adopted, PSDS funding requires a 'whole building' approach to the decarbonisation measures identified for the M&E Services upgrade, including all reasonable steps to reduce heating demand and minimise the total building energy use.

The Council require accurate, comprehensive, and professionally delivered measured building surveys, topographical surveys, underground utilities surveys and 3D Revit models for: Abbey Sports Centre, Green Furlong, Berinsfield, OX10 7NR Henley Leisure Centre, Gillott's Lane, Henley-on-Thames, RG9 1PA Aim: The purpose is to obtain fully coordinated data and drawings to support future feasibility, design, refurbishment and lifecycle planning work. Objectives The contractor shall deliver: Accurate point cloud data for both buildings and associated external areas. Full 2D deliverables, including floor plans, elevations, sections, and topographical survey drawings to agreed scales. Underground utilities survey mapping. A full 3D Revit model for each site. Survey outputs compliant with professional standards and suitable for architects, engineers, and cost consultants. Outputs delivered on time, in required formats, and to a validated level of detail. Scope Included Sites The contractor is required to undertake all survey work across the entirety of: Abbey Sports Centre - Buildings, curtilage, external paved areas, boundary features. Henley Leisure Centre - Buildings, curtilage, external paved areas, boundary features.

Culham has been designated as the first AI Growth Zone by the UK Government. As part of this, a 100MW data centre is being developed on Culham Campus, with aspirations for up to 500MW of data centres in the longer term. There may also be a further data centre proposed for the adjacent No. 1 site which is allocated for employment use. There is an opportunity to recycle waste heat from large computer systems storing internal data to supply heating for the local community, supplying heat to multiple buildings from a central source. The National Zoning Model does not yet identify this area as a potential heat network zone as the waste heat sources do not yet exist. The timescales for completion of the data centre are uncertain and subject to planning permission, however it is likely to be within the next five years, with an ambitious completion date suggested to be April 2028. Therefore, the council urgently needs to better understand how to capture the opportunities for low carbon heat networks arising from these developments. The South Oxfordshire Local Plan 2035 (adopted December 2020) has allocated: • land adjacent to Culham Campus for construction of 3,500 new homes - this development is a potential end user of the heat network. • A net increase of at least 7.3 hectares of employment land at/adjacent to Culham Campus - this may be a heat supplier or end user depending on the types of commercial development which come forward. A Local Development Order is being developed for the site. A previous heat mapping and energy masterplanning study for Culham was developed in 2017. This proposed three different potential heat network technologies for the site: • gas engine CHP with supplementary backup gas boilers; • centralised biomass boilers with supplementary backup gas boilers; • water source heat pump in River Thames with supplementary backup gas boilers. While the modelling and information in this study remains useful as background information, there have since been significant technological advances and changes to planned development for the site which means that this work would need to be revisited and updated as part of the techno-economic feasibility study. At this stage, the council has not committed to taking forward beyond the techno-economic feasibility study stage. Restrictions associated with local government reorganisation (LGR) will limit this council's ability to progress this project beyond the feasibility stage. However, the feasibility study will put the project in the best possible position for a third party or the successor authority, once established, to decide to progress the scheme. Furthermore, the planning applications for data centres and other nearby development are highly likely to be submitted before LGR is complete in 2028. Therefore, information is needed now so that South Oxfordshire District Council can consider whether planning powers could be utilised to require developments to be designed and constructed to supply or connect to a future heat network, including through the forthcoming Culham Local Development Order. The Council is seeking a single supplier to provide these consultancy services.

South Oxfordshire District Council require a building Contractor, experienced in works to historic or listed structures, to carry out remedial repairs, reinforcement and localised re-pointing works to the eastern retaining boundary wall at St Mary's Churchyard, Henley-on-Thames. The wall is developing structural issues as a result of age, load retention and tree root penetration. The wall forms the boundary between the churchyard and the Relais Hotel, to the east of the churchyard. The wall is approximately 22m long and 4.3m tall along its length, with a retained height of 3.1m. The height of the wall above the level of the ground in the churchyard, is approximately 1.2m. The wall is predominantly constructed of brick and flint media, with some infill timber and brick panels, with a plain tile and brick coping. The wall is Grade II listed. Contractors with demonstrable experience in carrying out heritage works, those experienced in brick and flint restoration, or those who carry a relevant heritage construction accreditation (i.e. S.P.A.B, IHBC, NFB Heritage Approved Contractor), are encouraged to tender for this opportunity. The majority of the works need to be carried out from the courtyard of the Relais Hotel, which abuts the western elevation of the wall. The remedial works briefly entail: Partial demolition (and reinstatement) of brick planter to enable installation of concrete foundation pads and 4no. buttresses Replacement of loose, blown mortar, brick and flint Removal of medieval wooden beams, infilling with brick / flint Localised repointing works to both sides of the wall Partial demolition and reinstatement of a small section of the top of the wall, from the churchyard side For full structural survey, photographs, specification / schedule of works and technical drawings, please see tender pack documents

South Oxfordshire District Council has achieved a Phase 4 Public Sector Decarbonisation Scheme (PSDS) Salix Finance grant award to decarbonise two leisure centres. The Council requires a professional services team (PST) to support the delivery of these partially grant-funded works at both sites. Abbey Sports Centre, Berinsfield: Services associated with removal of existing boiler plant assets and replacement with Air Source Heat Pumps (ASHP) and the addition of Solar Photovoltaic (PV) Cells, low flow temperature distribution systems and heat emitter upgrades and associated works, including replacement/upgrade of the air handling plant plus roof and cavity wall and window insulation measures, while ensuring 100% compliance with terms and conditions of grant and Salix Finance processes. Henley Leisure Centre: Services associated with removal of existing boiler plant assets and replacement with ASHPs and the addition of Solar PV, low flow temperature distribution systems, heat emitter upgrades and associated works, including replacement/upgrade of the air handling plant plus roof and fabric insulation measures at while ensuring 100% compliance with terms and conditions of grant and Salix Finance processes.  

The successful service provider will be required to provide the Council with coaching services that include, but are not limited to, the following requirements: Potential suppliers should provide a programme of coaching qualifications, with the intention of training staff to become practicing and certified workplace coaches within the council. These qualifications should be tiered to represent beginner, intermediate, and advanced candidates. Identified staff are expected to be trained in two groups, across two years. The first group is expected to start training early 2026 and the second will begin training in January 2027. The councils reserve the right to adjust the number of candidates within the second group or to cancel this group, should the need arise. Each group is expected to need the beginner, intermediate, and advanced coaching offers and may not include the same number of staff for each level of the course. Identified staff will be expected to attend one course each only and the councils have undertaken an initial evaluation process to assess suitability. The courses are not expected to specifically cover mentoring; the focus is coaching. Suppliers are expected to assess and support staff throughout their training, including identifying potential issues and learning needs support, and resolving these. In the event that the programme requires coachees for the purpose of the programme, the councils will identify and source coachees. Where course specifications are listed with a recognised qualification, bidders should demonstrate that their qualification is of a similar quality and level. Potential innovative aspects of course implementation and delivery will be welcomed where there is a genuine benefit to students. The successful supplier will not be required to arrange membership of any professional organisations / institutes for the coaches as part of this service. Full details can be found within the suite of tender documents.