St Gregory's Catholic College ("the Authority") seeks to appoint an experienced Facilities-Management (FM) partner to deliver an integrated hard- and soft-FM service across the College's estate in Bath (postcode BA2 8PA). The successful contractor will assume single-point responsibility for statutory compliance, reactive and planned maintenance, staff management and value-for-money service delivery, in line with the Procurement Act 2023 light-touch regime for above-threshold services.
The contract will support the school's objective of moving from a mixed in-house / multi-supplier model to a single accountable FM solution.
Scope of Services
The Authority expects tenders to cover, as a minimum, the functions listed below:
• TUPE and management of existing staff teams (see Appendix 2) and note core and variant bids
• Waste Management
• Security (inclusion locking and unlocking, as required)
• Grounds Maintenance (including upkeep of sports field)
• Ongoing repairs and maintenance
• Rolling decoration programme
• Energy Management
• Servicing of all Boilers and other Plant
• Porterage services, as required in operational hours
• Management of digitised premises system
• Management of school risk assessments and risk registers
• Asbestos management
• Purchasing of required materials
• Reporting to Senior Leaders and Governors (and any other stakeholders, as required)
• Liaising with other key stakeholders as required (Local Authority; HSE; DFE)
• Full project delivery for minor works
Procurement Procedure:
Notice type: UK4 - Tender notice (light-touch contract).
Procedure: Open procedure (standard 25-day tender period; no reduction applied).
Electronic submission: All documents must be downloaded and returned via the linked e-tender portal.
Evaluation: Most Economically Advantageous Tender (MEAT) - split 50 % Quality / 40 % Price / 10 % Social Value, detailed criteria in the ITT.
Preliminary market engagement: A single supplier meeting was held to scope requirements; information shared has been incorporated into the tender pack in accordance with PA 2023 s.16-17.
Please see Appendix E for an indicative timescale.
• A core managed service, management of all ICT against an agreed SLA
• A Service Desk, available 51 weeks a year including out of hours access and emergency support
• Local staffing which suppliers deem necessary to deliver the service and meet the SLA requirements
• Strategic advice and direction to the College's leaders regarding ICT policy, procedures and best practice
• Responsibility for design, specification, installation, and management of all ICT infrastructure
• Supply of goods and services based on an agreed Best Value approach
• Management of 3rd parties where relevant to the ICT support
• Relevant monitoring, management, patching
• Regular performance reporting
• Access to the highest quality digital training materials to support in-house delivery
• Advice on the impact of policy updates on the ICT solution and support
• There is an expectation that the provider will support and/or drive innovation, particularly around AI and environmental sustainability.
• Maintain technical documentation
• Maintain operational documentation, for example inventory management and risk registers
• Collective partnership targets aligned to the College's objectives
• In College support for the integration and upgrade of the ICT Solution.
• Suppliers may be required to deliver a range of technology and change management projects in addition to the providing the core managed service. There will be immediate project work needed in 2026