UK Public Sector Contracts & Tenders

Lancaster University is one of the top 15 UK universities in the UK and is ranked 122nd in the world in the Times Higher international league table. It is one of the few leading UK universities to be highly ranked for both its research and its student experience. In an increasingly competitive Higher Education environment, the University is looking to become more widely recognised for the quality and relevance of its research amongst national policymakers and other stakeholders. We aim to increase our profile and external recognition, and to see more research outcomes influencing policy development. The University has therefore decided to invest in a new public affairs strategy, including the appointment of a public affairs agency. The agency will work directly with a newly appointed Head of Public Affairs to make connections with policymakers. We are looking to appoint an agency to provide ongoing support for a 12-month period after which the arrangement will be reviewed and possibly renewed. Additional information: This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/ To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest. Is a Recurrent Procurement Type? : No

FORMAL EXPRESSIONS OF INTEREST INVITED PRIOR TO THE RUNNING OF A CLOSED TENDER: Lancaster University is looking to upgrade the Drinks and Snacks vending machine provision on campus. We wish to use this opportunity to expand the product range by enhancing retail offerings already provided by current campus outlets. Lancaster University is looking for 24 hour/ 7 day access and service to vending machines with low levels of 'out of stock' products and 'downtime'. Ethical and environmental criteria is very important including the energy efficiency and technological development of the vending machines. Lancaster University will retain the ultimate right to type and location of vending machines along with supply of brands and products. Lancaster University is also seeking access to timely and accurate management information of all vending machines. The University is seeking a fully managed vending service on a nil rental or lease basis, with all risks for equipment and contents remaining with the Supplier. The Supplier will also be responsible for the replenishment, cleaning, servicing and comprehensive maintenance of the equipment, including all parts and labour necessary to keep the vending machines in working order throughout the contract. The Supplier will pay a royalty based on the total revenue generated from all machines supplied as a contribution towards a profit share and the cost of services [e.g. water, electricity] provided and the rental of the vending areas allocated by Lancaster University. The anticipated annual contract value (turnover) is in excess of £150k The site is located on the University's Bailrigg campus Lancaster University is inviting expressions of interest (EOI) and submissions from suppliers interested in tendering for the Drinks and Snacks vending machine contract at Lancaster University campus, before running a closed tender. Please download the Expression of Interest/Selection Stage letter and if your organisation will have the resource and capacity for delivering this fully managed service and wishes to be considered for shortlisting for ITT Stage, please respond as instructed. RESPONSES MUST BE IN THE PRESCRIBED FORMAT AND SUBMITTED VIA IN-TEND. University's e-tendering portal: In-Tend https://in-tendhost.co.uk/lancaster/ DOCUMENTS MUST BE ACCESSED AND SUBMISSIONS MADE VIA THIS PORTAL. Any clarifications on procedure, documentation or the project generally must be raised through the In-Tend 'correspondence' function. In-Tend Support: Phone: 0845 557 8079 E-mail: support@in-tend.com Web : https://in-tendhost.co.uk/lancaster/aspx/Help122

The Purchaser is inviting tenders on the terms set out in this ITT for the establishment of a single-lot framework agreement to support Lancaster University with small scale AV Events on site and in City of Lancaster region. Secondly, either alternatively or jointly, inviting response to provide small scale AV installs on site. Framework Operation The framework will contain a number of suppliers. This will be dependent on the number and quality of suitable applicants to be a part of this framework. Any framework awarded will start on or around 8th May 2023. The framework will run for an initial period of 4 years, this will be subject to annual reviews and successful performance by the supplier. All appointments to the framework will be reviewed both annually and on completion of each project. Appointment to the framework will not guarantee work. It is envisaged that any work package released will be awarded as follows: 1. An email will be sent to framework suppliers outlining the type of work and the dates/timescales for completion. 2. Suppliers will need to be respond quickly with price and availability as often this type of work is last minute and quick turnaround. The framework may evolve into including a direct award element, once operational for a period of time, to account for the last minute nature of the work packages. As part of the annual reviews, Lancaster University reserves the right to allow to changes to the framework to allow for removal of suppliers on the framework which may include but not limited to, changes to company names, mergers and acquisitions and/or suppliers going out of business. This is to ensure the integrity and longevity of the framework. Additional information: This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/ To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest. Is a Recurrent Procurement Type? : No

The University is inviting tenders on the terms set out in this ITT for an Open Access (OA) Management system to coordinate all aspects of OA workflows, including sourcing appropriate publishing outlets, managing Article Processing Charges (APCs) and effective reporting. Additional information: This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/ To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest. Is a Recurrent Procurement Type? : No

** To express an interest in this tender please go to https://in-tendhost.co.uk/lancaster/aspx/Home to access the tender documents Please then download the documentation, complete, and return through In-Tend before 2nd May 2023 at 10am. Please note that the University is closed 6th April - 12th April, and 1st May. As such, you may not receive a response to queries received on these dates, however we will aim to respond as soon as possible. Please ensure any clarifications are sent well in advance of the stage deadline. We cannot guarantee a response to clarifications received after COB 25th April, however every effort will be made to reply before the deadline.** The awarded Service Contract shall be for the statutory and advisory inspection, service and manufacturers' recommended maintenance of Air Conditioning systems used to achieve a desired temperature and humidity environment comfort level within Lancaster University campus properties. Lancaster University has a large number of predominantly split cassette, DX and VRF type air conditioning systems installed across the campus. The air conditioning units serve a variety of different use spaces within academic teaching and science research buildings, seminar and meeting room spaces, IT comms server rooms and IT data centres. The air conditioning systems generally comprise of wall or ceiling mounted internal cassette units, connected to their corresponding external condensers with interconnecting refrigerant gas pipelines. Please note that the value of £25,000 is an approximate yearly spend. The full length of this contract if all extensions are used will be five years. Please see the Expression of Interest document for more details.

Lancaster University enforces parking policies and regulations by means of Parking Charge Notices (PCNs). This method of parking enforcement commenced at Lancaster University in October 2012, when vehicle immobilization was outlawed in England. The University is now looking to procure, by competitive tender, a new contract for suitable parking enforcement arrangements and the progressive delivery of digital innovation across the parking service. The successful tenderer will provide back office and systems support to the enforcement process. A detailed specification of our requirements is provided in Schedule One of this document. Additional information: This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/ To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest. Is a Recurrent Procurement Type? : Yes

The University is inviting tenders for the provision of a general-purpose wind tunnel with the following requirements: Minimum working cross-section: 450 mm x 450 mm Minimum wind speed: 30 ms-1 RMS Turbulence Level ≤1% Further details are contained in Schedule One. The location of the site is Bailrigg Campus, Lancaster, LA1 4YW. There could be a requirement for further purchases, dependent on future funding. Lancaster University reserves the right not to award a contract following this tender, nor does it bind itself to accept the lowest price or any quotation. The contract awarded shall not be split in multiple suppliers to fulfil the options. Additional information: This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/ To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest. Is a Recurrent Procurement Type? : No

Lancaster University is inviting tenders for the above contract. The contract will be awarded to a number of suppliers to generate a framework agreement. The majority of bookings are generally required for students, but occasionally can be required for members of staff and non-members of staff. The majority of hire is either to or from Lancaster University (Bailrigg campus). Further information is provided in the procurement documents available on In-tend Additional information: Is a Recurrent Procurement Type? : No

**In order to express an interest and bid for this project, please download the documentation from In-Tend, complete and return by 12pm 7th July 2023.** Please submit any clarifications well enough in advance of the deadline that we are able to respond. Located on Lancaster University's Bailrigg Campus, The Ruskin is an award-winning building that houses the Whitehouse Collection of material relating to the artist, critic and environmentalist John Ruskin and his circle. The building comprises a secure archive (a building within a building) that runs from basement to first floor, together with a workshop, kitchen, and toilets in the basement; office, shop and meeting room on ground floor, and exhibition galleries and reading room on the first floor. The Ruskin now requires a programme of works to refurbish and alter the building layout, including the replacement of plant and machinery that is reaching the end of its service life, and installation of high-quality finishes and fittings of the quality of the originals. Refurbishment of The Ruskin Building must meet statutory requirements and the standards and guidelines defined by the National Heritage Memorial Fund, Arts Council England and other funding bodies, to ensure the safety of The Ruskin Whitehouse Collection and to achieve University Museum Accreditation (UMA). The scope of work envisaged includes alterations and upgrades to the building façade (to increase performance and physical security of roof, walls, windows and doors), environmental systems to control the temperature and humidity (including a passive archive and enclosure of the galleries) fire & security alarms and to improve Public Access in the building (new passenger lift and toilet facilities).

The purpose of this tender is to find a contractor to deliver the refurbishment of existing Lancaster University Management School buildings which are situated on the Lancaster University campus. A first phase of the Management School redevelopment (LUMS01) has been successfully delivered to provide the new built West Pavilion. The scope of this document is the second phase of the development (LUMS02), which consists of the refurbishment of the existing buildings as set out in the diagram below, whilst the West Pavilion, Lancaster Leadership Centre and Lecture Theatres 5 to 8 will remain operational for the full duration of the works. This project was developed to RIBA Stage 4 and tendered previously which concluded with a selection of a preferred contractor being identified. The project was then postponed due to the Covid Pandemic. The brief has also since been changed. In recognition of this fact, and the time that has passed since the original award, we are now re-tendering. Contractor input on phasing and buildability will be sought and will be critical to the success of the project. A major consideration will be minimising disturbance to the regular business of the University. This is a single stage open tender.

In order to submit your interest in this tender, please download the documentation from In-Tend, complete, and return. Please ensure any clarifications are submitted through In-Tend well in advance of the submission deadline in order to guarantee a response. This is a framework contract for flooring repair and replacement services. One supplier shall be appointed to the University Framework, which shall run for up to 5 years, subject to satisfactory performance and annual review. Works will involve indoor flooring of all types within the University (including timber and engineered wood, and some tiling work), and will range from a single room to several residential blocks. Most internal flooring works are expected to be within our current building portfolio, and shall be a mixture of refurbishment and reactive maintenance repairs. You may on occasion be required to install flooring into new buildings, however in most instances you will be expected to carry out the work in occupied and furnished buildings. This will include the removal of furniture, the uplift and disposal of existing flooring finishes, and the adequate preparation of substrate, including use of correct products i.e. screed, adhesives etc, to lay new flooring. You will also be expected to provide advice and guidance on flooring products suitable for different areas, some specialised - such as laboratories. This contract is required to undertake numerous projects over Summer and Easter holiday periods, as well as also providing responsive reactive repairs service throughout. The contractor will be required to demonstrate how their resources will be deployed and available as required under this contract. All aspects are to be carried out to the highest standards of workmanship with no defects. The successful supplier must be able to problem solve and assist with asbestos rectification work.

The University is inviting tenders for the provision of an integrated plant phenotyping platform. The platform will measure plant water use efficiency using mass balance, integrated with control of fertigation regimes and measurement of microclimate. It will be one component of a Centre for Photosynthetic Diversity, jointly supported by the University and the Wolfson Foundation. The Centre is scheduled for scheduled for delivery by July 31st 2024, and may become part of a future UK phenotyping infrastructure. The platform will be installed within a controlled environment facility, in parallel with an automated imaging system designed to capture leaf area development and leaf biochemistry. The controlled environment facility and imaging system are tendered separately, and we anticipate a need for the platform supplier to work in concert with the manufacturers of these systems to ensure compatibility. The location of the site is Bailrigg Campus, Lancaster, LA1 4YW. There could be a requirement for further purchases, dependent on future funding. Lancaster University reserves the right not to award a contract following this tender, nor does it bind itself to accept the lowest price or any quotation. The contract awarded shall not be split in multiple suppliers to fulfil the options. Additional information: This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/ To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest. Is a Recurrent Procurement Type? : No

Lancaster University recognises that its heat network is vital in making net zero a reality and intends to extend its existing heat network to provide heat to the vast majority of the Bailrigg campus. To deliver this ambitious strategy, it is proposed to extend the DHN and construct a new low carbon energy centre utilising cutting edge low carbon technologies. Additional information: Please see procurement documents available at https://in-tendhost.co.uk/lancaster/ Is a Recurrent Procurement Type? : No

The University is inviting tenders on the terms set out in this ITT for the supply, delivery and installation of an automated platform for plant phenotyping-by-imaging, using a sensor-to-plant approach and with integrated control and data analytics capability. A key feature of the system will be capability for hyperspectral measurements. The system will be installed within a high performance controlled environment (CE) facility and integrated with a lysimetry platform as part of the Centre for Photosynthetic Diversity, jointly supported by the Wolfson Foundation and the University. The Centre, including the separately contracted CE facility and lysimeter system, will be delivered by August 2024, is anticipated to support research needs of Lancaster University academics in the Plant and Crop Sciences over at least the next two decades, and in future may be integrated with a UK phenotyping infrastructure. The location of the site is Bailrigg Campus, Lancaster, LA1 4YW. There could be a requirement for further purchases, dependent on future funding. Lancaster University reserves the right not to award a contract following this tender, nor does it bind itself to accept the lowest price or any quotation. The contract awarded shall not be split in multiple suppliers to fulfil the options. Additional information: This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/ To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest. Is a Recurrent Procurement Type? : No

To submit a bid, please go to https://in-tendhost.co.uk/lancaster/aspx/Home in order to view the documentation, fill out, and return. This is a framework contract for Hard Landscaping including Civil Engineering Works. This will predominantly be for projects above £25k, however, on occasion, smaller works may be required to be completed. Most hard landscaping and civil engineering works are expected to be within our current grounds and shall be a mixture of refurbishment and reactive maintenance repairs. In addition, new hard landscaping and civil engineering projects may also be required. This will include the removal of existing landscaping, paving, road surfaces and protection of remaining landscaping and vegetation prior to work commencing; preparation of work area; and removal and suitable disposal of any items that need to be replaced. Typical works will include, but are not limited to, the installation and refurbishment of the following: • Kerbs/Edgings/ChanneIs/Paving Accessories • Granular Sub-bases to Roads/Pavings • Coated Macadam/Asphalt Road • Interlocking Brick/Block • Slab/Brick/Sett/Cobble Paving • Fencing • Barriers/Guardrails • Site/Street furniture/Equipment

To submit a bid, please sign up to our e-tendering portal In Tend at https://in-tendhost.co.uk/lancaster/aspx/Home. You should then be able to download the documentation, fill out, and submit back. Please ensure any clarifications are sent through In Tend with ample time to respond before the deadline. This is a framework contract for General Building Works which shall encompass and deliver general building and refurbishment, or improvement works on projects above the value of £25k. Our previous iteration of this framework was used for works up to £1.3million, however contractors should be aware that projects of this size are very rare, with 50% of awards made on the previous framework being for projects valued at between £25,000 and £50,000, and another 40% of awards being for projects valued between £50,001 and £500,000. The framework will predominantly involve working with our existing buildings and may be of a multi-disciplinary nature, whereby the contractors on the framework will be expected to, and capable of, managing their own sub-contractors on a project-by-project basis (no more than 50% of the work is to be sub-contracted). The majority of Lancaster Unviersity's buildings are on the main campus, with a number of satellite buildings within a two-mile radius of Bailrigg. The projects are likely to be varied in nature but will fundamentally involve work on our existing buildings, either internally or externally. Typically, this framework is likely to be used for office fit-outs, remodelling and refurbishment, accessibility and safety alterations and improvements, and fire safety improvement works. It will not include groundworks, civil engineering, high value new builds, or reactive maintenance with a value of less than £25k.

Lancaster University is inviting tenders on the terms set out in this Invitation to Tender (ITT) for a site surveying contractor to be appointed to undertake: o Ground Penetrating radar survey of the proposed district heat network route. o Physical Ground Investigation to assess the geotechnical, geo-environmental, geological and or hydrogeological ground conditions, including: o Dynamic Same boreholes o Trial pits o Soakaway tests o Ground water monitoring As well as the associated laboratory testing and reporting as outlined in the specification.

To submit a bid, please go to In Tend (https://in-tendhost.co.uk/lancaster/aspx/Home), download the relevant tender documentation, complete and return. Lancaster University is inviting tenders on the terms set out in this ITT for the supply, delivery, siting, and commissioning of 2 Walk In Controlled Environment Plant Growth Rooms. We seek rooms capable of delivering high spectral quality, uniform plant growth lighting at high intensity. One of these rooms must be able to house specialist phenotyping equipment supplied by others. Phenotyping equipment will be tendered separately and will consist of a gantry-based imaging system and floor mounted lysimeters. To ensure compatibility, the Plant Growth Room supplier will be expected to interact with the gantry design process. The chambers will be used for a variety of plant species and must allow flexibility in delivery and control of light, temperature, and relative humidity. The ability to log and interrogate/download controller data should be available. The budget for this project is £557,000 gross. Please note that the University is closed from 5pm 22nd December until 9am 2nd January. Any correspondence received between these dates will be responded to when the University reopens in 2024. Please ensure that any clarifications are sent with ample time for the University to respond before the deadline.

The University is inviting tenders for the provision of two, portable, high-resolution, gamma-ray spectrometry systems appropriate for the measurement of relatively high-energy (2-3 MeV) gamma rays in a low-level neutron environment. The location of the site is Bailrigg Campus, Lancaster, LA1 4YW. There could be a requirement for further purchases, dependent on future funding. Lancaster University reserves the right not to award a contract following this tender, nor does it bind itself to accept the lowest price or any quotation. The contract awarded shall not be split in multiple suppliers to fulfil the options. Additional information: This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/ To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest. Is a Recurrent Procurement Type? : No