UK Public Sector Contracts & Tenders

Introduction Gillingham Town Council is seeking tenders from experienced and appropriately qualified contractors for the construction of two new footbridges and a new riverside path at Jubilee Fields, Gillingham. The project must support sustainable environmental practices and meet regulatory and planning requirements. Scope of Services The scope of work will include, but is not limited to: • Bridge A: Supply and install a 17m long, 2.5m wide steel frame pedestrian bridge with recycled plastic decking and parapets over the River Stour, including all necessary concrete abutments and foundations, with a minimum 20-year warranty on plastic components. • Bridge B: Remove the existing 9m timber bridge and supply and install a new 9m long, 2.5m wide steel frame bridge with recycled plastic decking and parapets over the stream using existing pads. • Footpath Works: Excavate and construct a new footpath alignment (approx. 85m), 200mm deep and at least 5m from the riverbank (except at the culvert crossing), reconnecting to the existing tarmac path. • Culvert Crossing: Supply and install a suitable culvert at the stream crossing. • Site safety, signage, and construction phase health and safety compliance. • Compliance with planning conditions. • Project management and quality assurance throughout construction. • Compliance: Ensure all works meet relevant standards, planning and environmental consents, and health and safety requirements. • Handover: Leave site clean and tidy. Provide as-built drawings, maintenance manuals, and warranty certificates on completion. TENDER SPECIFICATIONS 1. General Requirements • All works must comply with relevant British Standards, industry best practice, and statutory and regulatory requirements. • The contractor must implement sustainable environmental practices, including the use of recycled materials as specified. 2. Bridge A - New Pedestrian Bridge over River Stour • Clear and prepare site: o Work must be carried out in accordance with the ecologists' recommendations. • Design and Materials: o Supply and install a steel frame pedestrian bridge with Recycled plastic decking and parapets. o Bridge dimensions: 17 metres long, 2.5 metres wide. o Minimum 20-year warranty. • Foundations: o Construct concrete abutments with footings set approximately 5 metres from the riverbank edge. • Installation: o Complete installation with minimal disruption to the environment and public access. o Ensure compliance with all planning and environmental consents. 3. Bridge B - Replacement Pedestrian Bridge over Stream • Removal and Disposal: o Dismantle and remove the existing 9-metre timber bridge. o Remove and dispose of all waste materials in accordance with environmental regulations. • Replacement: o Supply and install a new steel frame bridge with recycled plastic decking and parapets, 9 metres long and 2.5 metres wide and attach to existing pads. o Ensure the new bridge is suitable for pedestrian use and meets all relevant standards. 4. Footpath Works • Excavation and Construction: o Excavate a new path to connect to the existing path approximately 86 metres long, as shown on the map on Page 4, and to a depth of 200mm. o Construct the new path at a minimum of 5 metres from the riverbank edge. o Surface the new path with tarmac and provide flat top concrete edging both sides along the whole length. • Culvert Crossing: o Supply and install a suitable culvert at the stream crossing, ensuring compliance with all relevant standards and consents.   5. Environmental and Regulatory Compliance • Comply with all necessary planning permissions, environmental permits, and consents. • Implement measures to protect the river and surrounding habitats during construction. • Adhere to all health and safety requirements. 6. Handover and Warranty • Provide all necessary documentation, including as-built drawings, maintenance manuals, and warranty certificates. • Ensure all works are completed to the satisfaction of Gillingham Town Council and any relevant statutory bodies. Note: All works are subject to obtaining full planning approval Tender Timetable Issue of Invitation to Tender 24 March 2026 Receipt of any queries from prospective tenderers 10 May 2026 Submissions of tenders 12 Noon 15 May 2026 Decision on award of contract by Full Council 26 May 2026 Commencement of work Subject to required planning approval and Flood Risk Activity Permit Clarifications Any queries or requests for clarification relating to this tender must be made by email to GTC@gillinghamdorset-tc.gov.uk no later than 10 May 2026. Gillingham Town Council will endeavour, so far as is practical, to respond to all clarifications as soon as possible. Completed tenders must be returned, along with all supporting documents, to The Town Clerk, Gillingham Town Council, Town Hall, School Road, Gillingham, Dorset SP8 4QR to be received no later than 12 noon on 15 May 2026. Tender documents must be sealed in a plain envelope with 'Jubilee Fields Bridge and Footpath Tender Response' written clearly on the front. Tenderers should note that this timetable may be subject to change - any changes will be communicated to all known tenderers as soon as possible. To ensure fairness and transparency, we do not accept submission of tenders by email. However, supplementary or supporting information may be provided via email if required Contract Terms By submitting a tender, tenderers are agreeing to be bound by the terms of this tender document without further negotiation or amendment. Gillingham Town Council reserves the right to: • Seek clarification or additional documents in respect of any tender submission. • Disqualify any tender which has been deemed not to meet the Town Council's requirements. • Discount evasive, unclear tenders. • Withdraw this tender at any time or to re-invite tenders on the same or any alternative basis. • Choose not to award any contract as a result of the procurement process. • Make whatever changes it sees fit to the timetable, structure or content of the procurement process depending on approvals, processes, or any other reason. Disclaimers While the information contained within this tender document is believed to be correct at the time of issue, tenderers should not rely on the information and should carry out their own due diligence checks and verify the accuracy of the information. Pricing Pricing set out in the tender response shall be final. Provision of Advice The contractor is required to provide general advice and recommendations to Gillingham Town Council based on its expertise and knowledge and to alert Gillingham Town Council to any additional requirements not considered in the tender document. Please ensure your submission is as comprehensive and detailed as possible, highlighting any additional elements you consider necessary for the successful delivery of the project. Please submit a separate detailed breakdown of costs to include the following items: 1 Site Management: • Allow to inspect the site and arrange for all necessary protection, including safety fencing and signage. Include for all works necessary to comply with current legislation requirements. • Storage, plant, welfare facilities, health & safety • Any additional items 2 Bridge A: • Clear site • Supply and install a steel frame pedestrian bridge with recycled plastic decking and parapets. • Construct concrete abutments with footings • Any additional items 3 Bridge B: • Dismantle, removal from site and disposal of existing 9-metre timber bridge. • Supply and install a steel frame pedestrian bridge with recycled plastic decking and parapets. • Any additional items. 4 Footpath and Culvert: • Supply and install a suitable culvert • Excavate to a depth of 200mm and construct tarmac path approximately 86m length. • Provide flat top concrete edging both sides along the whole length. • Any additional items

Gillingham Town Council wishes to procure a contractor for the replacement of roofs at the Council's workshops at Roman Court, Le Neubourg Way, Gillingham, Dorset, SP8 4DN. The work will include the removal of two existing asbestos roofs, the replacement of the roofs with metal standing seam roofing and the installation of photovoltaic panels. To arrange a site visit, please contact Gillingham Town Council on 01747 823588 and ask for Simon Dobie, Works Manager. Any queries or requests for clarification relating to this tender must be made by email to GTC@gillinghamdorset-tc.gov.uk no later than 8 December 2023. Please visit https://gillinghamdorset-tc.gov.uk/tender-opportunities/ for further details. Completed tenders must be returned, along with all supporting documents to The Town Clerk, Gillingham Town Council, Town Hall, School Road, Gillingham, Dorset SP8 4QR to be received no later than 12.30pm on Friday 5th January 2024. Tender documents must be sealed in a plain envelope with 'Roman Court Roof Replacement Tender Response' written clearly on the front. Tenderers should note that this timetable may be subject to change - any changes will be communicated to all known tenderers as soon as possible.

Gillingham Town Council would like to make improvements to the Town Meadow in the centre of Gillingham in order to accommodate more groups, organisations and businesses who wish to hold events, such as craft markets and plant sales; which in turn will help to increase footfall in the High Street and help to strengthen and improve the economy. The area needs proper drainage as during the wetter months the area is muddy and cannot be used. The proposal is to install grass paving grids (also known as grasscrete) which will provide a hard surface suitable for commercial vehicles, improve the drainage and allow events to be held throughout the year. The Town Meadow provides important pedestrian links between the High Street and the Library, the Museum, the Community Office, public car park, and onwards to the Railway Station. The project includes improvements and enhancements of these important pedestrian routes. Accessibility paths will be constructed to allow easy access for wheelchair users. The existing hard surfaced areas will be edged and improved, and benches and flower planters will be installed to create an area which is aesthetically pleasing and welcoming to all. The proposed improvements will result in a safe outdoor community space for use by residents and visitors to the town and for community events and gatherings. Further information and application details can be found on the website: https://gillinghamdorset-tc.gov.uk/tender-opportunities/

THE PROJECT Gillingham Town Council invites tenders from suitably qualified contractors for the construction of a new Multi-Use Games Area (MUGA) at Hardings Park, Gillingham. The works will include installation of a tarmac sports surface, drainage infrastructure, perimeter fencing, sports line markings, LED floodlighting, and associated access improvements. The project must meet Sport England design principles, relevant British Standards, and planning conditions. Sustainable construction practices and inclusive design are essential requirements. Background and Objective Gillingham Town Council is undertaking this development to enhance community sport and recreation facilities in response to local demand. The MUGA will support multiple sports, including tennis, netball, and 5-a-side football. The selected contractor will deliver a high-quality, durable, and accessible facility with integrated lighting, line markings, and fencing to ensure safe, multi-sport use throughout the year. Location and Site Plan Hardings Park, Hardings Lane, Gillingham, Dorset SP8 4HX Scope of Services The scope of work will include but is not limited to: • Site preparation and groundworks, including excavation and sub-base formation • Construction of a 70m x 40m tarmac MUGA with slip-resistant acrylic coating • Sports line markings for tennis, netball, and 5-a-side football • Installation of 3m high perimeter weldmesh fencing with gates and divider netting • Installation of 4x LED floodlights on 6m steel columns with controls • Surface water drainage including perimeter French drains • Access improvements including tarmac link paths and inclusive entry points • Provision and installation of sports equipment • Site safety, signage, and construction phase health and safety compliance • Coordination with planning conditions, utilities, and community stakeholders • Project management and quality assurance throughout construction Note: All works are subject to obtaining full planning approval. TENDER SPECIFICATIONS MUGA Dimensions Total MUGA Area: 70m x 40m = 2,800m² Excavate footprint and create a uniform plateau with pitch gradient in line with Sport England. Install geo-textile membrane and MOT Type 1 or Type 3 stone aggregates Surface Finish • Surface for all-weather, multi-sport use, slip-resistant (porus bitmac (tarmac) base layer followed by supersport porus macadam layer two-tone (e.g. dark green court with red surrounds) • Sports line marking for: - 4 x Netball courts (yellow lines) - 4 x Tennis courts (white lines) - 2 x 5-a-side football pitches (blue lines) Perimeter Fencing • Weldmesh fencing: 3m high, galvanised and powder-coated • One set of 3m wide double leaf gates • One single access gates for pedestrians/emergency access • All gates to be lockable and comply with RoSPA safety standards Floodlighting • 4x LED sports floodlights mounted on 6m steel columns • Average LUX level of 200 maintained across the playing surface • Control panel with timer override and manual control • Wiring to be installed in underground ducting, with all necessary electrical certification provided on completion Sports Equipment • Divider netting system between the two 5-a-side football pitches, retractable or fixed, for safe and separate play • Netball: 8 x removable galvanised netball posts and sockets • Tennis: 4 x central nets with tension wire and removable posts • Football: 4 x 3m x 2m galvanised steel goals with wheels and nets Drainage • Perimeter French drain system with appropriate outlets • Surface gradient for free drainage (1:100 slope) • All drainage to comply with SUDS requirements Access & Pathways • Link path: 1.2m wide tarmac access pathway to the MUGA from Riversmeet • Drop kerbs and level thresholds to allow for inclusive access Warranties & Maintenance • Minimum 5-year warranty on all surfacing and structural works • Manufacturer's warranty certificates for all installed equipment • Maintenance schedule and surface care guidance to be provided. REQUIREMENTS This section sets out the requirements of Gillingham Town Council in terms of the delivery of the contract. Health and Safety The contractor will ensure that all activities are carried out in accordance with existing Health and Safety regulations, in particular, but not limited to, the following: • Health and Safety at Work etc Act 1974 • Management of Health and Safety at Work Regulations 1999 • Provision and Use of Work Equipment Regulations 1998 The successful contractor will be required to satisfy Gillingham Town Council as to the knowledge, understanding and compliance with these regulations. Spot checks may be carried out by an authorised officer while work is being carried out. Machinery should be operated by suitably qualified and experienced workers. Contractor staff should wear the required personal protective equipment (PPE) when required. The contractor should inform Gillingham Town Council of any unsafe feature or any matter of concern. The contractor is to be responsible for the Health and Safety of their employees/sub-contractors and the public liability towards the general public. Evidence of licences and compliant health and safety training must be made available to Gillingham Town Council. The contractor is to keep a record of all risk assessments and to supply a copy to the Gillingham Town Council upon request. The contractor is to ensure that all staff have the relevant training and ability to carry out the tasks set out on the specification. The contractor must provide site signage and barriers. Protection of public routes is essential. Insurance The contractor is to put in place and maintain its own public liability and professional indemnity insurance. Standards All plans and associated documentation must meet the requirements of the local planning authority and the Environment Agency. The contractor will supervise their employees/sub-contractors to ensure that they perform their duties in a way that reflects positively on Gillingham Town Council as the commissioning organisation. This may, on occasion, necessitate the need for spot checking by a manager or equivalent. The contractor is to ensure that all employees/sub-contractors have the relevant training and ability to carry out the tasks set out on the specification. Accident Reporting In the event of an accident, incident, potentially dangerous or dangerous occurrence, the contractor will inform the council within 48 hours of the occurrence. Precautions to Prevent Nuisance The contractor shall take all reasonable precautions to prevent nuisance from noise and disturbance during the work. The contractor shall take all reasonable precautions during the work to prevent damage to property and shall be held responsible for any damage resulting from the work and shall make good such damage at its own expense. Tools and Plant The contractor shall provide all equipment and machinery necessary for the required work and will clear away on completion. Equipment and chemicals should always be used in the correct manner and for the correct purpose. Any equipment shall be satisfactorily maintained, and records of maintenance shall be made available for inspection on request. Pricing Pricing set out in the tender response shall be final. Provision of Advice The contractor is required to provide general advice and recommendations to Gillingham Town Council based on its expertise and knowledge and to alert Gillingham Town Council to any additional requirements not considered in the tender document. Theft, Breakages and Damages The appointed contractor shall be responsible for the security and protection of all equipment, materials, and the site throughout the duration of the contract. Any loss, theft, or damage occurring during the works will be at the contractor's expense. The contractor must ensure the site is left safe, secure, and tidy at the end of each working day and that public safety is prioritised at all times. QUALIFYING INFORMATION The contractor must demonstrate experience in delivering similar outdoor sports facilities, particularly MUGA installations. Tenders must include: • Company background and relevant experience • Three examples of recent similar projects (with client references) • Confirmation of insurances (public liability and employer's liability) • Health and safety policy • Accreditation (e.g., SMAS, SAPCA) • Outline project programme with estimated duration • Method Statement for each aspect of the work • A detailed breakdown of quote • Completed Risk Assessment Forms • The completed contractor declaration (copy supplied) • Any other information relevant to the safe completion of the work SECTION 6 - SCHEDULE OF WORKS The works are expected to commence in autumn 2026 and be completed within 12 weeks, subject to weather conditions. A detailed work programme must be submitted with the tender, including key milestones: • Site mobilisation and set-up • Groundworks and drainage installation • Surfacing and acrylic coating • Fencing and equipment installation • Electrical and lighting installation • Final inspection and handover