UK Public Sector Contracts & Tenders

Gentoo Group are currently seeking to procure a Lift Refurbishment Contractor to fully revitalise lifts within various blocks all located within the boundaries of Sunderland, Houghton, Hetton and Washington. The programme will provisionally commence in May 2024 and run for a period of 2 years with a possible extension clause of 1 year - subject to performance and at the discretion of Gentoo Group. It is anticipated that 2-3 buildings per year will require full refurbishments, which will include, but will not be limited to: - Renewal of all mechanical equipment including Lift Motors and Controllers; - Renewal of Suspension Ropes and Belts - Full refurbishment of the existing carriages internally; and - Renewal of all associated Door Equipment. Full information regarding the scope can be found within the Tender documentation. This will be an open 1-stage Tender in which Gentoo will be seeking the following from Bidders: 1. A cost for the first years work, inclusive of outlining the proposed materials to be used; 2. A qualitative submission outlining your delivery proposals; and 3. A Social Value submission which will identify all of the added value you will bring to this programme. Full Specifications are provided within the Tender Pack for year 1 of the programme only. All future years works information will be prepared next year in advance. The Specifications provided are classed as "Performance Specifications" which will require the Tenderer to select the materials best suited to complete the works. The proposed approach to market date is the end of November 2023 with the Tender return being mid-January. Additional information: Should this Tender opportunity be of interest, please email david.major@gentoogroup.com and we will contact you once the information is ready to be issued.

Gentoo Group is a Registered Social Landlord that owns and manages approximately 28,000 properties across the boundaries of Sunderland, Houghton, Hetton and Washington - Tyne and Wear. The Group is currently working to ensure that all of its properties meet an EPC standard of "C" or higher by the year 2030. The purpose of this Framework is to procure a number of Contractors to ensure that this target is met by completing varying heating upgrade works within Gentoo properties. The works will include, but may not be necessarily limited to, the following: (a) Installation of combination gas boilers; (b) Installation of system gas boilers; (c) Installation of radiators; (d) Upgrade of existing heating control systems; (e) Cylinder insulation and replacement; and (f) Replacement of full distribution systems. The Framework is due to commence in April 2024 and conclude in March 2026. However, there is the possibility that this Contract may be extended beyond this term, subject to requirements, for an initial period of 1 year and a further extension of 1 year beyond that. Therefore, the maximum duration this Framework can run for will be a period of 4 years. It is still to be confirmed, but at the time of writing Gentoo intend to appoint a maximum of 4 Contractors to this Framework. The Tender is expected to be published in December 2023 with returns expected by February 2024. Award of the Framework will be made in late February/early March 2024, subject to approval Additional information: A pre-market engagement event has been arranged for Monday 6 November to discuss the Framework in more detail. You can register for this event by clicking here: https://events.teams.microsoft.com/event/f225c4ff-240a-4a84-a846-edca47b220c4@40d8f26a-4584-466e-9fee-b7a28c4c7cbc

Gentoo Group is a Registered Social Landlord that owns and manages approximately 28,000 properties across the boundaries of Sunderland, Houghton, Hetton and Washington - Tyne and Wear. The Group is currently working to ensure that all of its properties meet an EPC standard of "C" or higher by the year 2030. The purpose of this Framework is to procure a number of Contractors to ensure that this target is met. Gentoo are seeking to procure multi-disciplinary Contractors to carry out the following combinations of works: - Loft Insulation; - Cavity Wall Insulation; - Removal of secondary heating systems (Electric/Gas fires); - Installation of low-energy lighting; - Installation of insulation to water cylinders; - Upgrading existing heating controls to wet systems; - Mechanical extraction (Installation/replacement of extractor fans); - Retrofit of trickle vents to windows; and - Installation of new heating systems. The works are to be broken into 3 Lots, Lots 1 and 2 will provide an equal split of works listed above, excluding the installation of heating systems - which will form the basis of works for Lot 3. It is still to be confirmed, but at the time of writing Gentoo intend to appoint a maximum of 4 Contractors to each of the 3 Lots. Tenderers will be able to bid for all 3 Lots, and may attain a place on each Framework Lot - but will only be able to deliver a maximum of 2 Lots at any one time - Lots 1 and 3 or Lots 2 and 3 together. Alternatively, Gentoo may award all 3 Lots to separate Providers dependent upon the number and quality of bids received. Gentoo are currently working on retrieving the data and firming up the scope of works to each property, however Lots 1 and 2 will also require the Contractor to carry out any necessary pre-survey works and to hand over any necessary evidential certification on completion of each property to confirm it meets a minimum of EPC band "C". The Tender is expected to be published in mid-September 2023 with returns expected by mid-late October 2023. Award of the Framework will be made in February 2024, subject to Gentoo Group Board approval and commencement is to be agreed shortly thereafter with the successful Contractors. The Framework will run for a duration of 4 years until February 2028. The overall budget, split across the 3 Lots is approximately £12million over the 4 years. It has not yet been determined how this budget will be split year-on-year but efforts will be made to ensure an equal budget for each year of the Framework. To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams. Additional information: To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams.

Gentoo Group is a Registered Social Landlord that owns and manages approximately 28,000 properties across the boundaries of Sunderland, Houghton, Hetton and Washington - Tyne and Wear. The Group is currently working to ensure that all of its properties meet an EPC standard of "C" or higher by the year 2030. The purpose of this Framework is to procure a number of Contractors to ensure that this target is met. Gentoo are seeking to procure multi-disciplinary Contractors to carry out the following combinations of works: - Loft Insulation; - Cavity Wall Insulation; - Removal of secondary heating systems (Electric/Gas fires); - Installation of low-energy lighting; - Installation of insulation to water cylinders; - Upgrading existing heating controls to wet systems; - Mechanical extraction (Installation/replacement of extractor fans); - Retrofit of trickle vents to windows; and - Installation of new heating systems. The works are to be broken into 3 Lots, Lots 1 and 2 will provide an equal split of works listed above, excluding the installation of heating systems - which will form the basis of works for Lot 3. It is still to be confirmed, but at the time of writing Gentoo intend to appoint a maximum of 4 Contractors to each of the 3 Lots. Tenderers will be able to bid for all 3 Lots, and may attain a place on each Framework Lot - but will only be able to deliver a maximum of 2 Lots at any one time - Lots 1 and 3 or Lots 2 and 3 together. Alternatively, Gentoo may award all 3 Lots to separate Providers dependent upon the number and quality of bids received. Gentoo are currently working on retrieving the data and firming up the scope of works to each property, however Lots 1 and 2 will also require the Contractor to carry out any necessary pre-survey works and to hand over any necessary evidential certification on completion of each property to confirm it meets a minimum of EPC band "C". The Tender is expected to be published in mid-September 2023 with returns expected by mid-late October 2023. Award of the Framework will be made in February 2024, subject to Gentoo Group Board approval and commencement is to be agreed shortly thereafter with the successful Contractors. The Framework will run for a duration of 4 years until February 2028. The overall budget, split across the 3 Lots is approximately £12million over the 4 years. It has not yet been determined how this budget will be split year-on-year but efforts will be made to ensure an equal budget for each year of the Framework. To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams. Additional information: To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams.

Gentoo Group is a Registered Social Landlord that owns and manages approximately 28,000 properties across the boundaries of Sunderland, Houghton, Hetton and Washington - Tyne and Wear. The Group is currently working to ensure that all of its properties meet an EPC standard of "C" or higher by the year 2030. The purpose of this Framework is to procure a number of Contractors to ensure that this target is met. Gentoo are seeking to procure multi-disciplinary Contractors to carry out the following combinations of works: - Loft Insulation; - Cavity Wall Insulation; - Removal of secondary heating systems (Electric/Gas fires); - Installation of low-energy lighting; - Installation of insulation to water cylinders; - Upgrading existing heating controls to wet systems; - Mechanical extraction (Installation/replacement of extractor fans); - Retrofit of trickle vents to windows; and - Installation of new heating systems. The works are to be broken into 3 Lots, Lots 1 and 2 will provide an equal split of works listed above, excluding the installation of heating systems - which will form the basis of works for Lot 3. It is still to be confirmed, but at the time of writing Gentoo intend to appoint a maximum of 4 Contractors to each of the 3 Lots. Tenderers will be able to bid for all 3 Lots, and may attain a place on each Framework Lot - but will only be able to deliver a maximum of 2 Lots at any one time - Lots 1 and 3 or Lots 2 and 3 together. Alternatively, Gentoo may award all 3 Lots to separate Providers dependent upon the number and quality of bids received. Gentoo are currently working on retrieving the data and firming up the scope of works to each property, however Lots 1 and 2 will also require the Contractor to carry out any necessary pre-survey works and to hand over any necessary evidential certification on completion of each property to confirm it meets a minimum of EPC band "C". The Tender is expected to be published in mid-September 2023 with returns expected by mid-late October 2023. Award of the Framework will be made in February 2024, subject to Gentoo Group Board approval and commencement is to be agreed shortly thereafter with the successful Contractors. The Framework will run for a duration of 4 years until February 2028. The overall budget, split across the 3 Lots is approximately £12million over the 4 years. It has not yet been determined how this budget will be split year-on-year but efforts will be made to ensure an equal budget for each year of the Framework. To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams.

Gentoo Group are embarking on a programme of works to enable structural appraisals of 25 high-rise residential tower blocks. The appraisals are required to demonstrate that the buildings are safe for occupation from structural collapse and fire spread as prescribed in the Building Safety Act 2022. In order to confirm this safe occupation, structural integrity and fire safety - an intrusive survey must be carried out to each high-rise block. The surveys will be required to various separate points of each of the 25 blocks, parts of the structure will be required to be exposed, sampled and then made good on completion of the survey. Gentoo have engaged a Surveying Consultant to carry out all sampling and testing services and have also engaged an external façade Provider to retrieve external samples. Therefore, the purpose of this procurement is to engage a Contractor to carry out all opening up, exposure and making good of the sample areas on completion. The surveys must be conducted to various separate points within each high-rise block and will involve the following works: (a) The breaking out of concrete at ceiling junctions; (b) The breaking out of concrete at floor junctions; (c) Core drilling of holes into concrete; (d) The retrieval of samples of exposed materials; (e) The making good of areas on retrieval of the samples; and (f) Testing of materials. The purpose of this procurement is to engage a Contractor to deliver the services listed within points (a), (b), (c) and (e) above. As stated previously, each of the 25 blocks will be required to be surveyed at various separate points of the building. Therefore, it will be the intention of Gentoo to gain access to the apartments within each block where necessary - and to decant Tenants if void properties are unavailable to allow the survey works to commence. It is foreseen that the removal of kitchens, bathrooms or any other fixed elements will not be necessary and that all breaking out works can be completed without the need to disrupt fixtures or fittings. Additional information: Should this Tender opportunity be of interest, please email: david.major@gentoogroup.com

Gentoo Group Limited (Gentoo) is a charitable community benefit society that owns and manages over 29,000 homes. Gentoo believes that by putting people first they can build great homes and create strong communities. Gentoo is focused on delivering an outstanding service to its customers and as a responsible business prides itself on inspiring people to make a difference. Gentoo collaborates with key partners and other housing associations to influence things that affect colleagues, customers and society. Gentoo is one of the largest employers in Sunderland and landlords in the North East. To find out more, visit gentoogroup.com. As part of its duty to its Tenants, and in response to the ever-growing energy crisis, Gentoo wish to commence a programme to install and top up loft insulation within its properties and reduce the impact of increasing energy costs to its Tenants. This programme initially encompasses approximately 1,000 properties, all of which either require the topping up of existing loft insulation, or new installation of loft insulation. Once the initial 1,000 properties have been completed, Gentoo will then be in a position to provide further works orders to the Provider for loft insulation installations. A list of the 1,000 properties to be completed initially will be provided within the Tender Pack, there is no order of preference for completion and the Provider may determine their own programme and select the most effective and efficient way to complete the works. However, it will be a requirement that all properties can be completed within a period of 3 months. A copy of the programme will be required to be submitted and signed off by the Contract Administrator prior to commencement. Whilst the Provider's Operatives are on-site carrying out the works, Gentoo will then be in a position to enter discussions regarding future works. Gentoo would reserve the right not to award more than the initial tranche of properties should performance issues arise. Should this project be of interest, please forward your details to David Major - david.major@gentoogroup.com

Gentoo Group is a Registered Social Landlord that has approximately 28,000 properties located within the boundaries of Sunderland, Houghton, Hetton and Washington - Tyne & Wear. A number of these properties have Photovoltaic (PV) systems installed to their roofs. The purpose of this engagement is to seek a Contractor to provide responsive maintenance services to approximately 2,300 PV systems. This is identified as a key deliverable service for Gentoo to ensure that all PV systems remain fully operational and its Tenants can receive the benefits of these systems. Therefore, there will be a requirement to meet service level agreements/key performance indicators to comply with the contract requirements. Should this opportunity be of interest, please contact david.major@gentoogroup.com to receive a copy of the pricing information. Follow-on interviews will be necessary prior to any award being made to ensure that all contract requirements can be met.

Gentoo Group has a number of premises located within the boundaries of Sunderland Houghton, Hetton and Washington. A number of these premises have shutters, barriers and gates which require regular preventative maintenance in addition to general ongoing repair requirements. The purpose of this Procurement is to arrange for the delivery of these services. The works that will be required to be delivered by the Provider are as follows: (a) To carry out Service Visits once every six months to each gate, barrier and shutter at each premises including the provision of reports to be submitted to Gentoo; (b) To conduct Safety Force Tests and Risk Assessments as necessary to each gate, barrier and shutter; (c) To carry out responsive repairs as and when required both during working hours and out-of-hours; and (d) To provide general consultancy services regarding the condition of Gentoo Group's gates, barriers and shutters. The Contract is to run for a period of 2 years initially, followed by 2 x potential extensions of 12 months - a maximum duration of 4 years in total. On completion of the initial 2-year period stated above, the decision will be made by Gentoo Group's Repairs & Maintenance Team in agreement with the Provider as to whether to disband the Contract or to activate the first possible 12-month extension. This process will then repeat after that initial extension period. In the event that both extension options are utilised, the Contract will then conclude after a total duration of 4-years. Additional information: Should this opportunity be of interest, please express your interest in writing to: david.major@gentoogroup.com

Gentoo Group will shortly be inviting tenders for our Cleaning and Clearance Services tender opportunity. The tender will comprise of 4 lots Lot 1 - Cleaning - Operational Buildings and Residential Building Communal Areas (including window cleaning) Lot 2 - Void Property Cleaning, Clearance, Security and Garden Clearance Lot 3 - Gutter Cleaning Lot 4 - Snow Clearance and Gritting Gentoo hope to advertise this tender opportunity before December 2022. To register an interest in bidding, email joshua.clark@gentoogroup.com and create an account on our GenBuy portal - https://app.panacea-software.com/gentoo/

As part of their commitment to maintain their housing stock, Gentoo Group currently has a roofing Framework in place in which a Principal Provider is responsible for re-roofing Gentoo properties in various locations throughout Sunderland, Houghton, Hetton and Washington - Tyne & Wear. Many of the Gentoo properties which are receiving new roofs adjoin owner occupied properties which do not fall under the ownership of Gentoo. Therefore, so that Gentoo may comply with the Party Wall Act of 1996, it is a requirement that any affected adjoining properties are made aware of the works in accordance with set timescales and given the opportunity to consent to the works or alternatively, to dissent and appoint an independent Party Wall Surveyor to inspect the works in accordance with this Act. Under the Act, the responsibility for appointment of the Surveyor rests with the Party who wishes to have the work carried out (I.E. – Gentoo Group Ltd). Subsequently, the purpose of this Tender is to procure a Surveying Consultancy to provide these services to Gentoo. It will be the intention of Gentoo to appoint three Providers to this Framework for a period of four years. The first ranked Tenderer will initially be awarded all works available. In the event they fail or are unable to meet the service level agreements stated within this document, Gentoo will seek to appoint the second ranked Tenderer to deliver the works. This process will then move to the third placed Tenderer in the event second place is also unable to deliver or meet the requirements of the service level agreements.

Gentoo Group Ltd have approximately 5,600 Solar PV installations across its stock of 28,000 properties (please note that 2,926 of these are owned by Peterborough Council therefore, will not form scope of this Contract). These installations are all confined to the areas of Sunderland, Houghton, Hetton and Washington - Tyne and Wear. In addition to domestic installations, Gentoo Group also has three commercially installed Solar PV Systems, located at Emperor House and Akeler House - Doxford Park, Sunderland and at the Skyline Centre - Houghton-le-Spring. The purpose of this Tender is to procure a sole Provider to provide varying maintenance, cleaning, and protection systems to those installations for the next four years. This Contract is made up of five key elements. Part 1 - Maintenance Services to Solar PV Systems; and Part 2 - Cyclical Cleaning Services to Solar PV Systems. Part 3 - Electrical Installation Condition Report (EICR) Inspections Part 4 - Mechanical Inspections Part 5 - Solar Thermal Panel Replacement (to PV Panels) (should instances arise). Please note that the appointed sole Provider must be able to undertake all five elements listed above.

PAT Service Testing and Appliance Repairs Contract Gentoo Group – Pre-Market Engagement for PAT Testing Services Gentoo Group is preparing to procure a new Portable Appliance Testing (PAT) Service and Appliance Repairs Contract, with an estimated annual spend of £30,000. Our intention is to procure a four year Contract to fully cover our requirements. We are seeking to engage with the market to help shape our approach and ensure the procurement is aligned with industry best practice and supplier capabilities. Key Objectives of the Contract The PAT Testing Service will cover three core areas: • Domestic Servicing – Routine PAT testing within approx. 120 of our domestic properties. • Appliance Repairs – Minor repairs to appliances identified during testing, as well as replacement appliances (where applicable) • Ad-hoc Non-Domestic Servicing – PAT testing in non-domestic settings on an as-needed basis. Supplier Engagement Webinar Gentoo Group will host a webinar to provide further insight into the procurement. The session will include: • A background and overview of the procurement • An indicative procurement timeline • Key contract particulars • An open Q&A session for suppliers This is a valuable opportunity for suppliers to understand our requirements and contribute to the development of the procurement strategy. Register Your Interest To express interest in this potential opportunity and receive an invitation to the webinar, please email: neil.dixon@gentoogroup.com

Framework to cover a number of minor works disciplines to assist Gentoo Group on both planned and reactive requirements. This Framework will be split into the following Lot(s). Lot 1 – Environmental Lot 2 – Specialist Building Works Lot 3 – External Works Lot 4 – Gentoo Property Works Lot 5 – Roofing Repairs Lot 6 – Windows & Doors Lot 7 – Fencing Lot 8 – Floor Coverings Lot 9 – Grounds Maintenance Lot 10 – Metal Works Lot 11 – Scaffolding Lot 12 - Demolitions Lot 13 - Loft Insulation

The appointed contractor shall be required to carry out a suitable and sufficient assessment of the fire resisting elements and compartmentation lines of specified multi-occupied residential buildings. Each intrusive survey and fire risk assessment of the fire resisting elements and compartmentation lines shall consider a number of factors, including the following: • The type of evacuation strategy adopted in the building, i.e. simultaneous, staged, phased or ‘stay put’. • The height of the building. • The vulnerability of occupants. • Fire protection measures within the building (e.g. compartmentation, automatic fire suppression, automatic fire detection). • Apparent quality of construction, or presence of building defects. • The combustibility of the building structure and the use of modern methods of construction, such as timber framing. • The number and location of escape routes. • The complexity of the building. Intrusive surveys and sampling will be required to provide suitable and sufficient information on: • The construction and condition of the fire resisting elements and compartmentation lines within the buildings. • The construction and condition of any interactions or connections of two or more fire resisting elements within the buildings, including inspection of service penetrations both above-ceiling, below-floor, or within risers. • The construction and condition of any current fire stopping within the buildings. • The construction and condition of any risers within the building, including those internally within flats. • The construction and condition of any cavity barrier located around window openings (located under window sills). • The construction and condition of any hidden voids, ceiling/floor voids, or inaccessible areas. The appointed contractor shall undertake a visual survey of each building in scope on appointment. The appointed contractor will undertake intrusive surveys within the common parts of each building and within the residential flats. The appointed contractor shall develop a suitable sampling strategy for each building which considers: • The extent of intrusive surveys recommended within the common parts of the buildings. • The extent and number of intrusive surveys recommended within the residential flats of each buildings. • Any requirements for specialist access equipment to fulfil the requirements of this scope. • Any requirements to seek independent, third-party test data on any materials used in the construction of the buildings • Areas where the integrity of fire resisting elements and compartmentation lines is critical but cannot be confirmed visually. This includes assessing: • Construction that separates individual flats from the escape route. • Compartmentation between individual flats. • Separation between common areas and other parts of the building. • The specific risks of the building, including: • The quality of existing information, such as building plans. • Signs of potential defects found during the previous type one fire risk assessment. • The age and construction type of the building. The appointed contractor will provide the Group with details of all the areas that are required for access within two weeks of appointment. The appointed contractor shall immediately notify the Group’s Client Representative of any significant defects or concerns it identifies during any intrusive surveys and sampling. Communication with the Client Representative will be via telephone and email and all significant defects or concerns must be reported within 48 hours. Intrusive Works The appointed contractor shall be required to undertake intrusive works, for example removing boxing, access hatches and other materials, in specified areas of each building in accordance with the sampling strategy. The appointed contractor shall be subject to the Group’s permit to work process when undertaking intrusive surveys and sampling. The Group will provide information on this to the appointed contractor before they start work. Reinstatement Works The appointed contractor shall be required to undertake reinstatement works following the intrusive works, for example by reinstating the boxing, access hatches and other materials that have been removed or sealing any penetrations made to the fabric of the building. The appointed contractor shall ensure that all reinstatement works provide a like-for-like finish, including any making good decoration such as reinstating render and paintwork. The works required are construction work as defined by the Construction (Design and Management) Regulations 2015 (CDM 2015). The Group will act as client and will appoint a competent principal designer to assist the Group in planning and co-ordinating the pre-construction phase, including preparing the pre-construction information. The appointed contractor will be expected to fulfil the duties of a principal contractor under CDM 2015. This shall include, but not be limited to, the following: • Co-operating and co-ordinating with the Group, the principal designer and any other parties involved in the work. • Preparing a written construction phase plan before the work begins. • Planning, managing, monitoring and co-ordinating the entire construction phase, including the management of any asbestos that is likely to be disturbed during the work. • Ensuring that anyone they appoint has the skills, knowledge, experience and, where relevant, the organisational capability to carry out their work safely and without risk to health. • Ensuring all workers and visitors have site-specific inductions. The appointed contractor shall prepare a written report detailing the findings of each fire risk assessment of the fire resisting elements and compartmentation lines. The appointed contractor shall determine the exact format and content of their report, however each report shall include at least the following information: • An executive summary highlighting the key findings and recommendations. • An outline of their methodology for undertaking the assessment, including the rationale for the sampling strategy used including which flats were selected and what areas were opened up. • A clear outline of the significant findings of the assessment, written in plain English with appropriate definitions for any technical terminology. • A cross-sectional drawing, issued as a .dwg file, of the construction of the fire resisting elements and compartmentation lines. • An assessment of the fire risk associated with the construction, using a clearly defined methodology for assessing the likelihood and consequence(s) of fire. • A list of recommendations for remedial actions that the Group should consider taking to mitigate any risk associated with the construction of each buildings. The recommended remedial actions shall be ranked using a clearly defined priority scale. • Relevant photographs and other supporting evidence, this shall include floor plans showing the location of all areas sampled and location of any significant findings. • A statement of any assumptions and limitations that the Group must consider when interpreting the findings of the report. The appointed contractor shall provide a copy of their proposed report template to the Group before commencing works so that any changes can be agreed and incorporated into their populated reports. The Group shall provide the appointed contractor with all applicable information that it has available on each buildings and shall include at least the following: • General information about the buildings, including: • the buildings name and address • a brief description of buildings • the height of buildings • the number of storeys • the number of flats • the approximate number of tenants • the evacuation strategy for the buildings • a summary of customers who may be at greater risk from fire • the date of the last fire risk assessment • the buildings risk rating based on the current fire risk assessment • access to the digital twin of each building where available. • A summary of the fire protection measures in the buildings, including: • a description of the facilities for firefighting, including firefighting access for the fire and rescue service • a description of the means of escape from the buildings • a description of the active fire protection measures in the buildings • a description of the passive fire protection measures in the buildings • a description of any significant known fire safety hazards in the buildings that are not adequately controlled. • Any supporting documents and information that are available, including: • the most recent fire risk assessment • the fire risk appraisal of the external walls where available • the retrospective fire strategy where available • layout drawings • technical information on the construction materials used within the buildings including the external walls. • Any asbestos information for the building which the Group holds. The appointed contractor shall ensure that anyone undertaking a fire risk assessment of the fire resisting elements are competent to do so. The appointed contractor shall provide the following details, including appropriate supporting evidence, to the Group of each individual who will be undertaking work for the Group: • Details of relevant qualifications for the Fire Risk Assessor, including a minimum of a level four qualification in fire safety. • Fire Risk Assessor to be Tier 3 registered on the Nationally Accredited Fire Risk Assessors Register (NAFRAR) • Details of relevant professional memberships, including the level of membership held and registration numbers. • A summary of relevant skills, knowledge and experience, specifically in assessing the fire risk of fire resisting elements of multi-occupied residential buildings, including high-rise residential buildings. • Third party certification to the BAFE SP205 Life Safety Fire Risk Assessment Scheme is desirable.

This procurement is intended to appoint a number of specialist Asbestos Consultancies and Contractors to a Framework to assist Gentoo in maintaining control, improving management, and removing any Asbestos Containing Materials required. This Tender has been broken into two Lots. The Lots are broken up as follows: • Lot 1 – Asbestos Surveying & Analytical Services; and • Lot 2 – Asbestos Removal & Remedial Works.

Internal Fit-Out of Eastgate Point Depot.

Gentoo are looking to create a Framework of Groundwork Contractors to carry out the supply and installation of earthworks, roads and sewers, plotworks, retaining walls, external works, service connections and all associated works. The initial works relates to 95nr plots however it is envisaged that a number of schemes requiring groundworks will be procured via this arrangement over the duration of the Framework.

Proposed Scope of Works – 1, 3, 5 & 9 The Esplanade We are planning a programme of essential repairs and improvements to the external and communal areas of your building. The main elements of the proposed works are as follows: External Walls: Repairs to brickwork and stonework, including repointing and specialist repairs where needed, to address weathering and maintain the structural integrity of the buildings. Roofing: Renewal and repair of both pitched and flat roof coverings, including the replacement of damaged slates and felt systems. All works will be carried out to ensure the roofs are weatherproof and fit for purpose. Rainwater Goods: Replacement and upgrading of gutters, downpipes, fascias, and soffits to improve rainwater drainage and prevent future water damage. Communal Areas: Repairs to plasterwork and ceilings in shared spaces, including investigations and remedial works to address any areas affected by damp or deterioration. Windows and Doors: Maintenance and repairs to windows and doors as required (with further details available in the full schedule). Other Works: Additional items include the removal of vegetation where necessary, structural assessments, decoration, and any specialist repairs identified during the works. These works are intended to preserve the appearance, safety, and long-term condition of the buildings, ensuring they remain in good order for all residents.

Gentoo currently has a varying number of modernisation and investment programmes in progress across the City of Sunderland, Houghton, Hetton and Washington. These works programmes include, but are not limited to, the following (a) Kitchen & bathroom replacements; (b) Roofing replacements and structural works; (c) Environmental works; (d) Boiler replacement and gas servicing programmes; (e) EICR and electrical rewire upgrades These programmes are being delivered by external Contractors and Gentoo Group's own staff and Gentoo has a rigorous Quality Assurance and Quality Control (QAQC) regime to ensure all works being carried out by either its own Operatives or via a third-party Contractors are completed diligently and in accordance with all legal requirements. The Group currently employs a Technical Assurance Team who are responsible for delivering QAQC inspections to these programmes, however, due to growing demand and the requirement to gain independent, external advice and validation, the purpose of this Procurement is to engage an independent QAQC assessor to provide these services. The largest element of works which will be delivered by the successful Provider are technical inspections and audits of both gas and electrical installations. These inspections will vary, and the Gentoo Technical Assurance Team will advise how each inspection will be conducted prior to commencement. Inspections will be necessary at differing stages of installations, either after completion or during the installation. The inspections are also further categorised by their intrusiveness. If instructed to complete a non-intrusive inspection, this is deemed to be a visual inspection only. If instructed to complete an intrusive survey, certain elements of the installation will be required to be removed safely and re-installed on completion of the inspection. To enable a bid to be submitted, the Provider and their Operatives must hold a number of accreditations which demonstrate their competency to deliver these services. Further information regarding this is included within the Tender Pack.