UK Public Sector Contracts & Tenders

The Government Property Agency (GPA), in conjunction with techUK, will be holding an online supplier engagement session on Monday 27 January 2025 (11:00-12:30 GMT) to inform suppliers of the GPA's upcoming procurement for an Access Control System Installation Partner. The webinar will also cover the separate procurement of an Access Control Systems (Encryption/Cloud) Technical Services Partner. GPA are seeking to engage with potential suppliers to share GPA's strategy for these two procurements, and we are keen to engage with Access Control System (ACS) vendors, Encryption/Cloud Architect Vendors, and Security and Systems Integrators specialising in the install and maintenance of Access Control Systems. In the webinar GPA will provide an overview of the strategic direction for GovPass, potential delivery models, and the high-level requirements for the service. GPA will also collect questions during and after the webinar, and answer where possible during the session. For further information about these procurements, the webinar and how to register, please visit https://www.techuk.org/what-we-deliver/events/government-property-agency-access-control-system-installation-partner-and-access-control-systems-encryption-cloud-technical-services-partner-market-engagement-session.html.

This contract will be for provision of security risk management support, including risk management, cyber security, asset management, testing, personnel security, detection and response, and other corporate security activities to the GPA Security team.

The procurement of an Access Control Systems Technical Services Partner is required to enable the continuance of the service and further development and site deployment of GovPass across the HMG estate.

Prior Information Notice (PIN) The purpose of this PIN is to maximise transparency and competition for the upcoming tender being carried out via the Crown Commercial Services RM6313 Demand Management & Renewables Dynamic Purchasing (DPS) System. https://www.crowncommercial.gov.uk/agreements/RM6313 All details in this PIN are subject to updates or change. It is not a formal invitation to tender. Procurement / Project Information Project Wren Scope: The Whitehall District Heating System (WDHS) is currently powered by 4 large boilers and supplies heat to 17 Buildings across Whitehall in London. Project WREN (Whitehall Renewable Energy Network), aims to provide enabling works to potentially decarbonise the WDHS in future years to come. Project WREN will reduce the operating temperature from 145 degrees to 95 degrees and introduce a variable flow rate across the system; to achieve this the project will need to replace 49 Plate Heat Exchangers across 24 plant rooms in 11 buildings, as well as carrying out some modifications to the primary side pumps within the main boiler house. The new PHE's must be capable to withstand a potential second drop in operating temperature in the future to 65 degrees. Not all plantrooms are the same and therefore all designs will need to be tailored to each specific plantroom. The contract will be a design and build contract, the contractor will be given a RIBA 3 developed design which they will progress to a RIBA 4 and issue 'Drawings for construction' for approval with the GPA. Notwithstanding any approval from the GPA the contractor will maintain design liability for the project. The Contractor will need to complete the onsite works within 2 summer shut down periods between 01 May 2026 to 30 September 2026 and 01 May 2027 to 30 May 2027, when the district heating system is not in operation. Due to the location and security level of the project all personnel working on the project must hold a minimum of SC clearance. Dynamic Purchasing System (DPS) It is intended that the tender will be held via Crown Commercial Services RM6313 Demand Management & Renewables DPS. To participate in the tender, you will need to be a registered RM6313 supplier. DPS registration details are here: https://www.crowncommercial.gov.uk/information-for-buyers-and-suppliers/start-supplying/become-a-supplier-on-a-dynamic-purchasing-system-dps Market Engagement (ME) An initial market engagement session is scheduled on 30/06/2025 at 10 - 11am via Googlemeet. A questionnaire will be issued to all interested parties, with the aim of helping GPA understand the market and refine the project deliverables. To attend the market engagement meeting and receive a copy of the questionnaire, Please email netzeroprocurement@gpa.gov.uk

The Government Property Agency (GPA) is preparing for the successor to the current Workplace Services Transformation Programme (WSTP) contracts, which are set to expire in 2028. This programme is known as Project Gabriel. Current Context: The current GPA contracts are delivered under the Workplace Services Transformation Programme (WSTP) and have a contract value of approximately £500 million . The WSTP replaced GPA's inherited and tactical service contracts with a set of regionally disaggregated contacts, managed and integrated by the GPA with the support of a strategic delivery partner. Current Contracts: 1) A performance partner contract 2) Hard FM Contract North and Central 3) Hard FM Contract South and London 4) Soft FM North 5) Soft FM South 6) Soft FM Central 7) Soft FM London 8) Security Services (physical guarding) London 9) Security Services (physical guarding) Central 10) Security Services (physical guarding) South 11) Security Services (physical guarding) North GPA's current contracts expire in late 2028. Re-Procurement GPA is planning to re-procure these contracts in time for a contract mobilisation start date of Q4 2028 however it does have an option to further extend. The timelines detailed in this notice may be subject to change based on GPA's decision to exercise those options.

GovPrint Cloud Prior Information Notice Short Description of the Contract The Government Property Agency (GPA), an executive agency of the Cabinet Office, is responsible for making great places for Civil Servants to work. Part of the GPA's objectives is to deploy interoperable office technology across the Civil Service office estate. One of these technologies is GovPrint, a cloud based follow me print and scan service enabling Civil Servants to easily print in any building GovPrint is deployed in. GovPrint is a critical part of the GPA's interoperable technology suite of products, along with GovWifi, GovPass, Audio Visual, and Shared Networks. To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts: Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968) Cloud Software as a Service (SaaS) - Procured via GPA that this Prior Information Notice (PIN) is providing notification for. The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and five extension options of 1 year each (3+1+1+1+1+1), for a maximum contract length of 8 years and a maximum contract value of £9.75m. Industry Engagement The GPA will be holding a market engagement session on 21 May 2024 at 13:00 PM to provide a history of GovPrint, an overview of the GovPrint Cloud requirements, and details regarding the procurement. If you would like to join the market engagement webinar please email naomi.clarke@gpa.gov.uk by Friday 17th May 2024 at 17:00 PM stating your company name, name of participants you would like to join and their email addresses. Procurement Timeline An indicative timeline of the GovPrint Cloud Procurement is below: PIN Publication 8th May 2024 Market Engagement Webinar - 21st May 2024 Selection Questionnaire Published - 17th June 2024 Selection Questionnaire Responses Due - 16th July 2024 Responses evaluation and successful Suppliers Invited to Tender (ITT) - 29th July 2024 ITT responses Due - 2nd September 2024 Preferred Supplier selected and Standstill Begins - September 2024 Contract Award - October 2024 Caveat In issuing this PIN and engaging with the market, the GPA is not committing to conduct any procurement in relation to the strategy stated in this PIN. Equally non-participation in this Market Engagement will not be taken into account in any future procurement activities and will not preclude any organisation from submitting a tender in any future competitions.

The tender is for the Whitehall systems O&M, which consist of a district heating system providing heating & hot water, a standby power system and service ducts. District Heating System 4 x fuel fired boilers that provide heating and hot water to stakeholder buildings across Whitehall. The heating system is operated at 145 °C flow temperature and 10 bar pressure, feeding hot water to heat exchangers situated within individual buildings. The system is operational between October and April with end users charged for supply in order to recoup the costs of operation. Each boiler is rated at 5.5MW. Fuel oil consumption per boiler is approximately 1,080 litres/hr / 25,920 litres over a 24 hour period. There are also two summer boilers that provide a GPA Client building with hot water requirements during the summer operational period (May to September). Each boiler is rated at 1.3MW. There are four bulk storage holding tanks for fuel oil at the Whitehall Boiler System. The four tanks have the capability of holding 1,000,000 litres of fuel oil and are filled with HVO. Whitehall Standby Distribution System (WSD) WSD provides standby power to stakeholder buildings. There are four CAT, 2.5MW generators that solely provide standby power to stakeholder buildings across Whitehall. There are a number of service ducts that house distribution pipework for the WBS and cabling associated with operation of the WSDS. The provision of gas and electricity and associated energy services are out of scope. The contract is for an initial 3 year term, with 2 x 1 year extension options. GPA intends to use the CCS RM6264 Facilities Management and Workplace Services Dynamic Purchasing System (DPS) as a route to market. Due to the nature of DPS, companies can register to join at any time over the DPS's life. To register for free, follow the instructions in the supplier Facilities Management and Workplace Services section of the CCS Supplier Registration information page https://supplierregistration.cabinetoffice.gov.uk/dps#buildingcleaningservices By registering for the DPS you will be alerted to and able to bid for work being tendered by UK central government departments, agencies and public bodies, wider public sector organisations and charities. So registering is a worthwhile exercise. An initial market engagement day is scheduled for 14:00 on Wednesday the 3rd of May 2023. This will be followed by subsequent meetings as the process develops. email matt.hyde@gpa.gov.uk to for a invite to the online market engagement session. The market day slide deck along with questions and answers from the day will be available post the 3rd of May 2023. Due to Contracts Finder limits the spec has been substantially reduced, It will be discussed in depth at the market day.

The Government Property Agency (GPA) is a public sector property holding company creating great places to work for civil servants. On behalf of the GovPass project, GPA are seeking to put in place a long term contract for the provision of smart cards and other associated goods. GovPass is the name given to the new UK government standard for card encryption on a physical access control card. It has already been delivered to 60,000 civil servants and it has ambitions to be deployed across the entire government office estate. To support the GovPass roll out the GPA requires an ongoing supply of blank, unencoded passes to support this service, as well as the ongoing need to supply buildings already deployed with GovPass and the natural churn in those buildings and their respective organisations. In particular, the smart card the GPA is seeking to procure is as follows: MIFARE DESfire EV2 32Kb blank unencoded passes, carrier form factor CR80.3, 800 microns thickness, PVC / composite. The notional contract will be for five (5) years and up to £1,000,000 The indicative procurement timeline, subject to change, is as follows: Pre-Market Engagement - 13th December 2023 Invitation to tender - 1st February 2024 Contract Award - 1st April 2024

GovPrint Cloud Prior Information Notice Short Description of the Contract The Government Property Agency (GPA), an executive agency of the Cabinet Office, is responsible for making great places for Civil Servants to work. Part of the GPA's objectives is to deploy interoperable office technology across the Civil Service office estate. One of these technologies is GovPrint, a cloud based follow me print and scan service enabling Civil Servants to easily print in any building GovPrint is deployed in. GovPrint is a critical part of the GPA's interoperable technology suite of products, along with GovWifi, GovPass, Audio Visual, and Shared Networks. To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts: Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968) Cloud Software as a Service (SaaS) - Procured via GPA that this Prior Information Notice (PIN) is providing notification for. The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and five extension options of 1 year each (3+1+1+1+1+1), for a maximum contract length of 8 years and a maximum contract value of £9.75m. Industry Engagement The GPA will be holding a market engagement session on 21 May 2024 at 13:00 PM to provide a history of GovPrint, an overview of the GovPrint Cloud requirements, and details regarding the procurement. If you would like to join the market engagement webinar please email naomi.clarke@gpa.gov.uk by Friday 17th May 2024 at 17:00 PM stating your company name, name of participants you would like to join and their email addresses. Procurement Timeline An indicative timeline of the GovPrint Cloud Procurement is below: PIN Publication 8th May 2024 Market Engagement Webinar - 21st May 2024 Selection Questionnaire Published - 17th June 2024 Selection Questionnaire Responses Due - 16th July 2024 Responses evaluation and successful Suppliers Invited to Tender (ITT) - 29th July 2024 ITT responses Due - 2nd September 2024 Preferred Supplier selected and Standstill Begins - September 2024 Contract Award - October 2024 Caveat In issuing this PIN and engaging with the market, the GPA is not committing to conduct any procurement in relation to the strategy stated in this PIN. Equally non-participation in this Market Engagement will not be taken into account in any future procurement activities and will not preclude any organisation from submitting a tender in any future competitions.

GovPrint Cloud Prior Information Notice Short Description of the Contract The Government Property Agency (GPA), an executive agency of the Cabinet Office, is responsible for making great places for Civil Servants to work. Part of the GPA's objectives is to deploy interoperable office technology across the Civil Service office estate. One of these technologies is GovPrint, a cloud based follow me print and scan service enabling Civil Servants to easily print in any building GovPrint is deployed in. GovPrint is a critical part of the GPA's interoperable technology suite of products, along with GovWifi, GovPass, Audio Visual, and Shared Networks. To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts: Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968) Cloud Software as a Service (SaaS) - Procured via GPA that this Prior Information Notice (PIN) is providing notification for. The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and five extension options of 1 year each (3+1+1+1+1+1), for a maximum contract length of 8 years and a maximum contract value of £9.75m. Industry Engagement The GPA will be holding a market engagement session on 21 May 2024 at 13:00 PM to provide a history of GovPrint, an overview of the GovPrint Cloud requirements, and details regarding the procurement. If you would like to join the market engagement webinar please email naomi.clarke@gpa.gov.uk by Friday 17th May 2024 at 17:00 PM stating your company name, name of participants you would like to join and their email addresses. Procurement Timeline An indicative timeline of the GovPrint Cloud Procurement is below: PIN Publication 8th May 2024 Market Engagement Webinar - 21st May 2024 Selection Questionnaire Published - 17th June 2024 Selection Questionnaire Responses Due - 16th July 2024 Responses evaluation and successful Suppliers Invited to Tender (ITT) - 29th July 2024 ITT responses Due - 2nd September 2024 Preferred Supplier selected and Standstill Begins - September 2024 Contract Award - October 2024 Caveat In issuing this PIN and engaging with the market, the GPA is not committing to conduct any procurement in relation to the strategy stated in this PIN. Equally non-participation in this Market Engagement will not be taken into account in any future procurement activities and will not preclude any organisation from submitting a tender in any future competitions.

GovPrint Cloud Prior Information Notice Short Description of the Contract The Government Property Agency (GPA), an executive agency of the Cabinet Office, is responsible for making great places for Civil Servants to work. Part of the GPA's objectives is to deploy interoperable office technology across the Civil Service office estate. One of these technologies is GovPrint, a cloud based follow me print and scan service enabling Civil Servants to easily print in any building GovPrint is deployed in. GovPrint is a critical part of the GPA's interoperable technology suite of products, along with GovWifi, GovPass, Audio Visual, and Shared Networks. To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts: Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968) Cloud Software as a Service (SaaS) - Procured via GPA that this Prior Information Notice (PIN) is providing notification for. The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and five extension options of 1 year each (3+1+1+1+1+1), for a maximum contract length of 8 years and a maximum contract value of £9.75m. Industry Engagement The GPA will be holding a market engagement session on 21 May 2024 at 13:00 PM to provide a history of GovPrint, an overview of the GovPrint Cloud requirements, and details regarding the procurement. If you would like to join the market engagement webinar please email naomi.clarke@gpa.gov.uk by Friday 17th May 2024 at 17:00 PM stating your company name, name of participants you would like to join and their email addresses. Procurement Timeline An indicative timeline of the GovPrint Cloud Procurement is below: PIN Publication 8th May 2024 Market Engagement Webinar - 21st May 2024 Selection Questionnaire Published - 17th June 2024 Selection Questionnaire Responses Due - 16th July 2024 Responses evaluation and successful Suppliers Invited to Tender (ITT) - 29th July 2024 ITT responses Due - 2nd September 2024 Preferred Supplier selected and Standstill Begins - September 2024 Contract Award - October 2024 Caveat In issuing this PIN and engaging with the market, the GPA is not committing to conduct any procurement in relation to the strategy stated in this PIN. Equally non-participation in this Market Engagement will not be taken into account in any future procurement activities and will not preclude any organisation from submitting a tender in any future competitions.

The procurement of an Access Control Systems Technical Services Partner is required to enable the continuance of the service and further development and site deployment of GovPass across the HMG estate.

The Government Property Agency (GPA) is a public sector property holding company creating great places to work for civil servants. On behalf of the GovPass project, GPA are seeking to put in place a long term contract for the provision of smart cards and other associated goods. GovPass is the name given to the new UK government standard for card encryption on a physical access control card. It has already been delivered to 60,000 civil servants and it has ambitions to be deployed across the entire government office estate. To support the GovPass roll out the GPA requires an ongoing supply of blank, unencoded passes to support this service, as well as the ongoing need to supply buildings already deployed with GovPass and the natural churn in those buildings and their respective organisations. In particular, the smart card the GPA is seeking to procure is as follows: MIFARE DESfire EV2 32Kb blank unencoded passes, carrier form factor CR80.3, 800 microns thickness, PVC / composite. The notional contract will be for five (5) years and up to £1,000,000 The indicative procurement timeline, subject to change, is as follows: Pre-Market Engagement - 13th December 2023 Invitation to tender - 1st February 2024 Contract Award - 1st April 2024 Additional information: As part of the pre-market engagement the GPA will be holding a webinar on 14th December at 13:00-14:00 to brief prospective suppliers on the GovPass project, the requirements, and the procurement process, as well as an opportunity to ask questions and to provide feedback on the requirement and procurement approach. To register your interest for webinar please email Naomi.Clarke@gpa.gov.uk by 17:00 on 12th December 2023.

The Government Property Agency (GPA) is a public sector property holding company creating great places to work for civil servants. On behalf of the GovPass project, GPA are seeking to put in place a long term contract for the provision of smart cards and other associated goods. GovPass is the name given to the new UK government standard for card encryption on a physical access control card. It has already been delivered to 60,000 civil servants and it has ambitions to be deployed across the entire government office estate. To support the GovPass roll out the GPA requires an ongoing supply of blank, unencoded passes to support this service, as well as the ongoing need to supply buildings already deployed with GovPass and the natural churn in those buildings and their respective organisations. In particular, the smart card the GPA is seeking to procure is as follows: MIFARE DESfire EV2 32Kb blank unencoded passes, carrier form factor CR80.3, 800 microns thickness, PVC / composite. The notional contract will be for five (5) years and up to £1,000,000 The indicative procurement timeline, subject to change, is as follows: Pre-Market Engagement - 13th December 2023 Invitation to tender - 1st February 2024 Contract Award - 1st April 2024 Additional information: As part of the pre-market engagement the GPA will be holding a webinar on 14th December at 13:00-14:00 to brief prospective suppliers on the GovPass project, the requirements, and the procurement process, as well as an opportunity to ask questions and to provide feedback on the requirement and procurement approach. To register your interest for webinar please email Naomi.Clarke@gpa.gov.uk by 17:00 on 12th December 2023.

The Government Property Agency (GPA) is a public sector property holding company creating great places to work for civil servants. On behalf of the GovPass project, GPA are seeking to put in place a long term contract for the provision of smart cards and other associated goods. GovPass is the name given to the new UK government standard for card encryption on a physical access control card. It has already been delivered to 60,000 civil servants and it has ambitions to be deployed across the entire government office estate. To support the GovPass roll out the GPA requires an ongoing supply of blank, unencoded passes to support this service, as well as the ongoing need to supply buildings already deployed with GovPass and the natural churn in those buildings and their respective organisations. In particular, the smart card the GPA is seeking to procure is as follows: MIFARE DESfire EV2 32Kb blank unencoded passes, carrier form factor CR80.3, 800 microns thickness, PVC / composite. The notional contract will be for five (5) years and up to £1,000,000 The indicative procurement timeline, subject to change, is as follows: Pre-Market Engagement - 13th December 2023 Invitation to tender - 1st February 2024 Contract Award - 1st April 2024 Additional information: As part of the pre-market engagement the GPA will be holding a webinar on 13th December at 13:30-14:30 to brief prospective suppliers on the GovPass project, the requirements, and the procurement process, as well as an opportunity to ask questions and to provide feedback on the requirement and procurement approach. To register your interest for webinar please email Naomi.Clarke@gpa.gov.uk by 17:00 on 11th December 2023.

This is a Pipeline Notice and does not constitute a call for pre-market engagement or competition. It is to inform the market of a future potential opportunity. Please do not respond to this notice. The details included in this notice remain subject to change as GPA further develops the procurement strategy. The Government Property Agency (GPA) will be going to market for the procurement of Facilities Management/ Workplace Services across our estate. The recently commenced Project Gabriel is tasked with identifying, recommending and mobilising a future FM delivery model. Current Context: The current GPA contracts are delivered under the Workplace Services Transformation Programme (WSTP) and valued at approximately £500 million. The WSTP replaced GPA's inherited and tactical service contracts with a set of regionally disaggregated contacts, managed and integrated by the GPA with the support of a strategic delivery partner. Current Contracts: 1) A performance partner contract 2) Hard FM Contract North and Central 3) Hard FM Contract South and London 4) Soft FM North 5) Soft FM South 6) Soft FM Central 7) Soft FM London 8) Security Services (physical guarding) London 9) Security Services (physical guarding) Central 10) Security Services (physical guarding) South 11) Security Services (physical guarding) North GPA's current contracts expire in late 2028. Re-Procurement GPA is planning to re-procure these contracts in time for a contract mobilisation start date of January 2028 however it does have an option to extend for two further 12 month periods. The timelines detailed in this notice may be subject to change based on GPA's decision to exercise those options.

GovPrint Cloud Prior Information Notice Short Description of the Contract The Government Property Agency (GPA), an executive agency of the Cabinet Office, is responsible for making great places for Civil Servants to work. Part of the GPA's objectives is to deploy interoperable office technology across the Civil Service office estate. One of these technologies is GovPrint, a cloud based follow me print and scan service enabling Civil Servants to easily print in any building GovPrint is deployed in. GovPrint is a critical part of the GPA's interoperable technology suite of products, along with GovWifi, GovPass, Audio Visual, and Shared Networks. To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts: Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968) Cloud Software as a Service (SaaS) - Procured via GPA that this Prior Information Notice (PIN) is providing notification for. The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and five extension options of 1 year each (3+1+1+1+1+1), for a maximum contract length of 8 years and a maximum contract value of £9.75m. Industry Engagement The GPA will be holding a market engagement session on 21 May 2024 at 13:00 PM to provide a history of GovPrint, an overview of the GovPrint Cloud requirements, and details regarding the procurement. If you would like to join the market engagement webinar please email naomi.clarke@gpa.gov.uk by Friday 17th May 2024 at 17:00 PM stating your company name, name of participants you would like to join and their email addresses. Procurement Timeline An updated indicative timeline of the GovPrint Cloud Procurement is below: PIN Publication 8th May 2024 Market Engagement Webinar - 21st May 2024 Selection Questionnaire Published - 1st July 2024 Selection Questionnaire Responses Due - 30th July 2024 Responses evaluation and successful Suppliers Invited to Tender (ITT) - 12th August 2024 ITT responses Due - 16th September 2024 Preferred Supplier selected and Standstill Begins - September 2024 Contract Award - October 2024 Caveat In issuing this PIN and engaging with the market, the GPA is not committing to conduct any procurement in relation to the strategy stated in this PIN. Equally non-participation in this Market Engagement will not be taken into account in any future procurement activities and will not preclude any organisation from submitting a tender in any future competitions.