UK Public Sector Contracts & Tenders

Supply and installation of windows and doors, including fire doors within council owned domestic properties.

East Ayrshire Council owns and operates 2 household waste recycling centres, one at Western Road, Kilmarnock and one at Garlaff, Cumnock. Both recycling centres offer many disposal and recycling options for our residents within East Ayrshire. We are continually looking for new and innovative ways to capture and recycling further items. We are considering a contract with a Service Provider who will 'buy' from the council previously collected wood, which the council will chip prior to uplift, for recycling. Current annual tonnage of wood recycled is 3300 tonnes of various grading.

Delivery of Respite/Short Breaks (including Emergency) Service supporting people from across East Ayrshire.

This framework is for the provision of occupational health and welfare services on behalf of the three Ayrshire Councils which will allow each Council to meet its statutory requirements in relation to work-related ill-health and another other relevant issues or conditions. The Service Provider will advise each of the 3 Ayrshire Councils regarding its obligations under the provisions of Health and Safety at Work etc. Act 1974; the Management of Health and Safety at Work Regulations 1999 and other statutory provisions relevant to the Councils’ activities. The Service Provider will provide each of the 3 Ayrshire Councils with Occupational Health support in the management of employee sickness absence. The Service Provider will ensure that all information is maintained in a confidential manner compliant with the relevant statutes.

East Ayrshire Council owns and operates 2 household waste recycling centres. One at Western Road, Kilmarnock and one at Garlaff, Cumnock. Both recycling centres offer many disposal and recycling options for our residents within East Ayrshire. We are continually looking for new and innovative ways to capture and recycling further items. We have recently seen a demand for recycling carpets, carpet tiles and underlay. We wish to find a suitable disposal route for these items.

East Ayrshire Council owns and operates 2 household waste recycling centres. One at Western Road, Kilmarnock and one at Garlaff, Cumnock. Both recycling centres offer many disposal and recycling options for our residents within East Ayrshire. We are continually looking for new and innovative ways to capture and recycling further items. We have recently seen a demand for recycling paint tins. The paint tins would still have wet paint within. We have seen an increase in requests for residents wishing to deposit paint tins that still have 50% + paint still within the tin that is usable. We wish to find a suitable disposal route for these paint tins where the paint within can be re-used and empty paint tins recycled.

CONTEXT: INDEPENDENT LEAD REVIEWERS FRAMEWORK The Scottish Government published Learning Review Guidance for public protection in 2022 and Learning Reviews are monitored, analysed and quality assured by the Care Inspectorate. Commissioning external Independent Lead Reviewers will improve the quality and efficiency of local Learning Reviews. The economic cost of harm caused in the context of child and adult protection in East Ayrshire is challenging to quantify – learning from occurrences of harm is essential to reduce the human and economic impacts for the future. Externally appointed Independent Lead Reviewers will support transparent and impartial learning and improvement actions. Commissioning through a framework arrangement supports contractual, financial and quality assurance consistency and efficiency. Development of a commissioning framework will facilitate flexibility to respond to fluctuating and unpredictable levels of demand. OBJECTIVES OF THE SERVICE Independent Lead Reviewers will: 1. Lead on all aspects of undertaking a full public protection Learning Review for a child or adult in East Ayrshire 2. Work to a Terms of Reference and timescales for the Learning Review already agreed by the Learning Review Panel 3. Chair and lead the Review Team for the duration of the Learning Review 4. Lead on multi-agency case information review activities, practitioner and manager workshops and family / carer liaison (if appropriate) 5. Deliver a Learning Review report identifying strengths, learning and areas for improvement 6. Be accountable and report to the Learning Review Panel and Chief Officer Group 7. Be supported by the relevant APC or CPC Chair and Lead Officer SERVICE DELIVERY External Independent Lead Reviewers will only be appointed once a Learning Review has been agreed through the respective Learning Review Panel, the Adult or Child Protection Committee and the Chief Officer Group in East Ayrshire. When a Learning Review has been agreed as requiring an external Independent Lead Reviewer, information about the required service will be sent to all Reviewers on the Framework. It is anticipated that there may be up to four Learning Reviews requiring Independent Lead Reviewers per year, however, this is unpredictable and demand may therefore fluctuate. It is also estimated that each Learning Review may take between 3-6 months to complete, however, depending on the complexity this may also vary. Information about individual Learning Reviews and estimated timescales will be provided at the point of commission. Independent Lead Reviewers will be contracted by East Ayrshire Council on a consultancy contract for the duration of the Learning Review work being undertaken. The Lead Reviewer will be contracted by the Senior Manager – Protection & Learning but report to the respective Learning Review Panel and APC / CPC Chair for the duration of the review period. The Terms of Reference for the Learning Review and Learning Review Team will have been identified and agreed by the start of the contract and will be shared with the Independent Lead Reviewer through a Briefing Meeting at the commencement of the contract. Independent Lead Reviewers will be supported through the Protection & Learning Team and access all information required for the Learning Review through an East Ayrshire Council networked and secure device.

East Ayrshire Council - Lead Authority (Ayrshire Roads Alliance), on behalf of North Ayrshire Council and South Ayrshire Council is researching the potential of entering into a concession contract to expand the Electric Vehicle Charging Infrastructure (EVCI) publicly available throughout our communities in Ayrshire.

East Ayrshire Council are issuing this PIN as a market testing and information gathering exercise. The Councils Finance & ICT service delivers a range of ICT services across East Ayrshire under the strategic leadership of the Chief Executive. These services are hosted across 3 main data centres, one being located within the Council Headquarters at London Road in Kilmarnock. The data centre was opened in 2010 as a state of the art facility and continues to be a critical component in delivering ICT services across East Ayrshire. A key system within the data centre is the UPS (Uninterruptable Power Supply). The current system is nearing end of life support and needs to be replaced. East Ayrshire Council (EAC) are looking to use this PIN exercise to engage with potential UPS suppliers, find out what options are available on the market and begin dialogue to scope out any future tender opportunity. We would welcome discussions with providers who have relevant knowledge and experience within the market who would be willing to share information on what products are available. The current UPS is a Chloride MP Net 80KVA UPS SGL NOBA of which there are two of these. EAC are looking for a replacement system of at least an equal specification to this. The batteries in this system were recently replaced with 80 (2x40) C&D Technologies UPS12-220MRX VRLA Blocs. In order to reduce our carbon footprint our preference would be for any replacement UPS system to be fully compatible with these batteries.

RESTORATIVE PRACTICE - FAMILY BASED DECISION MAKING SERVICE

East and South Ayrshire Councils require collection of residual and bulky waste from Council transfer sites to be transported and treated to comply with Scottish Government legislation which comes into force on 1 January 2026. The contract will be broken down into 2 Lots, one for East Ayrshire and one for South Ayrshire with an anticipated start date of 1 May 2024.

The Council are currently conducting market research as part of the preparatory works for the re-tender of our existing Drainage Works framework. The Works will comprise of all types of drainage and drain cleaning work. Includes for CCTV investigation and reporting, dye testing and other investigative measures. Septic tanks included. Cover is required 24 hours a day, 365 days a year and will include out of hours working

The purpose of this market research questionnaire is to gather information on the supply and approximate/indicative costs of a managed Security Operations Centre for East Ayrshire Council. This will allow the client service to review any potential budget shortfall for the delivery of this future project.

East Ayrshire Council has an ongoing requirement for the reactive maintenance and planned minor works of its mechanical and electrical installations across its non-housing properties which the Council has responsibility for within the geographical boundaries of East Ayrshire. The Councils current contract (PS-17-02) is due to expire on 20 October 2023 and the Council are seeking expressions of interest from suitably qualified contractors. In addition to this Prior Information Notice (PIN), the Council are looking to conduct market research, and engage with a select few, with regards the procurement strategy for the contract. Attached to this PIN is a Market Research Questionnaire which we would appreciate interested contractors to complete and return to us. Aspects for consideration are; - The consolidation of the M&E items or do we split into 2 different contracts. - Length of contract (previously 3 years with 3No. optional 1 year extensions). - Scope of contract (previously included statutory maintenance items, BEMS, planned minor works up to 50k GBP per order). - The use of the National Schedule of Rates (NSR’s are utilised in the current contract). Interested contractors are requested to return their Market Research Questionnaires by no later than Friday 30 September. The Council shall then review the returns and select a shortlist of companies to engage with. Consultations are anticipated to take place during October/November 2022. Please be advised that due to the size of the response anticipated that unsuccessful companies will not hear back.