UK Public Sector Contracts & Tenders

Dorset History Centre (DHC) is the home of the Joint Archives Service which operates on behalf of Dorset Council and Bournemouth, Christchurch and Poole Council (BCP). DHC currently leads a consortium of nine local authority archive services working together to access a digital preservation system. Dorset Council on behalf of DHC and the Consortium seeks to procure an active digital preservation system which mitigates risks to digital information requiring long-term or permanent preservation. The Service Specification outlines the collective requirements for a digital preservation system which is required to be fully functioning June 2022. Digital preservation refers to the series of managed activities necessary to ensure continued access to digital materials for as long as necessary, beyond the limits of media failure or technological and organisational change. It is related to but separate from the day-to-day management of electronic records.

Public Health Dorset are commissioning a delivery organisation to set-up a Pause Practice and deliver the Pause programme. Pause is a licensed programme that is delivered using a social franchising approach. This means that while the programme is delivered by a local delivery organisation it will look, feel and be branded the same as other Pause Practice's in the network. Pause is an evidenced based national programme for women who have experienced, and are at risk of experiencing, repeat removals of children from their care. The programme aims to give women the chance to pause and take control of their lives. The aim of the Pause service is to give women an opportunity and support to 'pause' and take control over their lives, to improve their wellbeing, resilience and stability. This helps them set in place strong foundations on which they can build a more positive future for themselves. The service will contribute to a reduction in future numbers of infants brought into care and the disruption of trans-generational cycles of poor outcomes experienced by some of the most vulnerable families in our community. Women who experience repeat removals often have complex needs which are not currently being addressed. They experience trauma and grief associated with the removal of their children, they may suffer from domestic abuse, mental health illnesses or substance misuse and they may have built up a mistrust towards children's social care services, resulting in poor engagement with existing support services. Tenders are welcome from: 1. Delivery partner - either a single provider model or a lead provider model (partners who wish to collaborate together for the provision of this service, where the contract is between the commissioner and the lead provider). 2. Social outcomes partnerships - a provider organisation(s) may seek to source and work with a social outcomes partnership/investment bond funding provider.

Public Health Dorset are commissioning a delivery organisation to set-up a Pause Practice and deliver the Pause programme. Pause is a licensed programme that is delivered using a social franchising approach. This means that while the programme is delivered by a local delivery organisation it will look, feel and be branded the same as other Pause Practice’s in the network. Pause is an evidenced based national programme for women who have experienced, and are at risk of experiencing, repeat removals of children from their care. The programme aims to give women the chance to pause and take control of their lives. The aim of the Pause service is to give women an opportunity and support to ‘pause’ and take control over their lives, to improve their wellbeing, resilience and stability. This helps them set in place strong foundations on which they can build a more positive future for themselves. The service will contribute to a reduction in future numbers of infants brought into care and the disruption of trans-generational cycles of poor outcomes experienced by some of the most vulnerable families in our community. Women who experience repeat removals often have complex needs which are not currently being addressed. They experience trauma and grief associated with the removal of their children, they may suffer from domestic abuse, mental health illnesses or substance misuse and they may have built up a mistrust towards children’s social care services, resulting in poor engagement with existing support services.

The new Dorset Accessible Home Service (DAHS) will enable vulnerable older and disabled individuals and disabled children to maintain their independence, health, and well-being for as long as possible in their homes and community. Dorset Council funds the core service. The Disabled Facilities Grant funding comes from the Better Care Fund with some added funding provided by Dorset Universities NHS Foundation Trusts to fund minor adaptations to facilitate hospital discharges. The DAHS service will form the heart of our services for Dorset Council. The aim is to promote independence and prevent the need to support individuals from requiring statutory support services. The strong relationships built with Service Providers enable innovation and creative working to aid in the completion of our strategic aims. Full details of requirements and the route for making any tender bid is at: www.supplyingthesouthwest.org.uk

Commissioning of this service is being carried out by the Adults and Housing Directorate of Dorset Council. The Service Provider is expected to work with the Council to achieve its corporate and directorate objectives. The new Dorset Accessible Home Service (DAHS) - including Sight and Hearing Impairment Service, will enable vulnerable older and disabled individuals and disabled children to maintain their independence, health, and well-being for as long as possible in their homes and community. Dorset Council funds the core service. The Disabled Facilities Grant funding comes from the Better Care Fund with some added funding provided by Dorset Universities NHS Foundation Trusts to fund minor adaptations to facilitate hospital discharges. The DAHS service will form the heart of our services for Dorset Council. The aim is to promote independence and prevent the need to support individuals from requiring statutory support services. The strong relationships built with Service Providers enable innovation and creative working to aid in the completion of our strategic aims. Our Dorset Commissioning Intentions • Using a co-production approach: sharing power, working together, ensuring everyone is involved. • Delivering great outcomes through strength-based commissioning • Co-developing services that are flexible, adaptive and responsive to local needs. • Developing strong partnerships • Facing our financial challenges by being ambitious and creative in the way we shape future services. This will mean as a Service Provider you will have to be flexible in your approach and service delivery to help the Council achieve its current targets and any future aims and objectives that we may get directed at us from central Government.

Dorset Council's ambition is to support all children and young people in their journey to adulthood with underpinning principles of early help, personalisation and inclusion, enabling them to achieve their chosen outcomes. We support children and young people through a focus on the best education for all our children and young people, our localities model and inclusion within our mainstream educational settings. The Framework will ensure that Dorset Council is able to arrange suitable education or training provision for children and young people where it is needed. The need for such provision can arise for a number of reasons, including those set out under the government definition of Alternative provision: education arranged by local authorities for pupils who, because of exclusion, illness, or other reasons, would not otherwise receive suitable education; education arranged by schools for pupils on a fixed period exclusion; and where support is required for behavioural or other needs. This Framework is part of a new model of alternative provision, where such provision is used where it is needed, and is high quality enabling children and young people to make progress. Where children and young people can transition back into mainstream provision or onto a post 16 pathway, we are making it clear that alternative provision is a short-term intervention for re-engagement and support, that it is not a destination. The Framework shall comprise of the following Lots: 1 Ofsted registered Alternative Provision 2 Inclusion support 3 Re-engagement 4 Teaching 5 Progress to settled adulthood The Council’s new delivery model is in line with the broad direction of the government’s published proposals for SEND and alternative provision; it will however require changes to respond to the national requirements which are likely to be in around 2 years’ time. A framework length of 2 years plus an optional 2 x 1 year extension, and a clear expectation in the tender that providers will respond to future national changes, provides the ability for Dorset Council to make changes as required. The Framework will run from September 2022. Tenderers may apply to enter this Open Framework at any time during the period of the Framework and the Council will evaluate applications each school term ahead of any call-off requirements. Educational establishments in the Dorset Council area may access and call-off from the framework using Lot 2 only. This includes all schools maintained by Local Authorities, Academies, Special Schools and Pupil Referral Units as listed here: Schools and Academies Search Results | Dorset FID (dorsetcouncil.gov.uk). https://familyinformationdirectory.dorsetcouncil.gov.uk/kb5/dorset/fsd/results.page?familychannel=301&sortfield=title&sorttype=field&term There is no limit on suppliers that will be admitted to the Framework.

Dorset Council wants the people of Dorset to live full and active lives in their local communities. If an individual is eligible for council-funded support, they can choose to take a Direct Payment. Direct Payments enable individuals to commission their own care and support, taking maximum control of their lives. Dorset Council's ambition is to increase the number of Direct Payments that individuals or their representatives opt to take, to direct their own care and support. We want individuals to be able to make informed choices, and the Council are committed to providing easily accessible, information, advice, and guidance in as wide a variety of formats as possible to ensure we provide the best opportunity for individuals to consider taking a Direct Payment. The Council wants to work with a Provider who will: • make initial contact with the Individual within 2 working days of receiving the referral to arrange a mutually convenient time. • have commenced support within 5 working days of initial contact. The Council wish to work with a Provider who can deliver all three interrelated elements of the Direct Payment Support service: (A) Advice Guidance and Support for Direct Payments (B) Holding Account for Direct Payment recipients (C) Payroll, HMRC and Pension services for Direct Payment recipients

Dorset Council Services are required to reduce rough sleeping using the Rough Sleeper Initiative funding provided by the Department of Levelling Up Housing & Communities (DLUHC) to provide services. It will help to reduce the need for costly bed and breakfast accommodation as well as provide vital support that the individuals require. the aim of the funding is to support rough sleepers into settled accommodation and support the government’s aim to eliminate rough sleeping by the end of the current parliament. The council’s bid has provided funding for the whole period of the programme the following: • Rough Sleeper Navigator Service - £382,147.50 • Debt & Benefit Advisor (post) – £99,731.50 • Education Training & Employment (ETE) post - £77,357.50 • Housing & wellbeing sustainment project- £241,157.50 There are four lots of specific service provision allowing providers to tender for any lots they are interested in : Lot 1 – Housing and wellbeing sustainment project; Lot 2 – Rough sleeper debt and benefit advisor; Lot 3 – Education, training and employment coordinator; Lot 4 – Rough sleeper navigator service. The contract period for all lots is from 1st October 2022 to 31st March 2025.

Dorset Council Services are required to reduce rough sleeping using the Rough Sleeper Initiative funding provided by the Department of Levelling Up Housing & Communities (DLUHC) to provide services. It will help to reduce the need for costly bed and breakfast accommodation as well as provide vital support that the individuals require. the aim of the funding is to support rough sleepers into settled accommodation and support the government's aim to eliminate rough sleeping by the end of the current parliament. The council's bid has provided funding for the whole period of the programme the following: • Rough Sleeper Navigator Service - £382,147.50 • Debt & Benefit Advisor (post) - £99,731.50 • Education Training & Employment (ETE) post - £77,357.50 • Housing & wellbeing sustainment project- £241,157.50 There are four lots of specific service provision allowing providers to tender for any lots they are interested in : Lot 1 - Housing and wellbeing sustainment project; Lot 2 - Rough sleeper debt and benefit advisor; Lot 3 - Education, training and employment coordinator; Lot 4 - Rough sleeper navigator service. The contract period for all lots is from 1st October 2022 to 31st March 2025. The total value of all four contracts is £800,934.00

Dorset Highways discharges Dorset Council’s responsibilities as a highway authority for Dorset’s network. The service manages over 3,860km of roads, as well as being responsible for everything associated with the highway such as bridges & structures, cycleways, footways, drainage, street lighting, bus stops, road signs & markings, traffic lights and speed limits. Within our service we improve road safety, manage the highway network, implement highway improvements, model future demands, facilitate new development, support our customers, manage on and off-street parking, develop sustainable opportunities and carry out winter maintenance. The Highways service is delivered through a mixed economy delivery model which involves Dorset Highways working collaboratively with strategic partners. The Council has a broad range of plant and equipment hire requirements to supplement its own resources.

Dorset Highways discharges Dorset Council's responsibilities as a highway authority for Dorset's network. The service manages over 3,860km of roads, as well as being responsible for everything associated with the highway such as bridges & structures, cycleways, footways, drainage, street lighting, bus stops, road signs & markings, traffic lights and speed limits. Within our service we improve road safety, manage the highway network, implement highway improvements, model future demands, facilitate new development, support our customers, manage on and off-street parking, develop sustainable opportunities and carry out winter maintenance. The Highways service is delivered through a mixed economy delivery model which involves Dorset Highways working collaboratively with strategic partners. The Council has a broad range of plant and equipment hire requirements to supplement its own resources.

The existing pontoon sections installation occurred between 1993 and 2006, meaning that some of the sections are 30 years old. This project is a planned replacement of the infrastructure which is required to ensure business continuity of the Harbour with regard to accommodating visiting recreational and commercial vessels in line with the Open Port Duty: Statutory Harbour Authorities are under a common law duty to conserve and facilitate the safe use of the port. This includes a duty to ensure that those who may choose to navigate the port, may do so, without danger to their lives or property. Nearly all municipal ports are also subject to the 'Open Port Duty' to keep the harbour open, upon payment of rates, for the shipping and unshipping of goods and the embarking and landing of passengers. The initial particular requirements are as follows: • Fit for purpose pontoons that can withstand adverse conditions and up to 1m swells Requirement for pontoons to remain in position for 12 months of the year (currently 8 months). • Increased strength to accommodate vessels above 80t. • Improved stability of the pontoons to accommodate cruise ship tenders allowing up to 70 passengers access to a tender. • Assess/inspect existing gangways and their point of debarkation to pontoons as part of site survey/tender quote. • Pontoons to include new fixtures/fittings (electric with meters/lighting/cleats/safety ladders) and position/insulate all pontoon water supplies to comply with ISPG IBP document for Category 5 connections.

Purchase of 2 replacement mowers, these being: • 1x Toro 9ft Groundsmaster® 4500 Contour Mower (9ft Groundsmaster® 4500 Contour Rotary Mower | Golf Course | Toro | Toro) with the following accessory: - Roller Scraper Kit • 1x Toro 100" Reelmaster® 5010-H Mower (100" Reelmaster® 5010-H Reel Mower | Golf Course | Toro | Toro) with the following accessories: - Rear Roller Scraper - 8-Blade Fairway DPA Cutting Unit (RR) - 7-inch Finishing Kit - Counterweight for Cutting Unit with No Attachments

As part of its day-to-day operations, Dorset Highways generate a range of waste materials including asphalt concrete road planings, mixed inert waste, soils and gully waste. Dorset Highways optimise waste minimisation, re-use and recycling opportunities wherever possible but where this is not practical, waste arisings are transported to a range of recycling and waste facilities for treatment/ disposal. To provide a facility for the recycling and/or disposal of highways waste materials in Dorset, to include the following waste types: • Receive segregated organic waste (EWC Code 20 02 01 or 02 01 03) • Receive segregated waste wood (EWC Code 17 02 01) • Receive excavated mixed asphalt waste (EWC Code 17 03 02) • Receive segregated asphalt concrete road planings (EWC Code 17 03 02) • Receive mixed construction and demolition waste (EWC Code 17 09 04 or 17 01 07) • Receive segregated concrete (EWC Code 17 01 01) • Receive mixed concrete and hardcore (EWC Code 17 01 01) • Receive segregated gully/ mechanical sweeper waste (EWC Code 20 03 03) • Receive mixed inert soil, concrete and hardcore (EWC Code 17 05 04) • Receive segregated top soil (EWC Code 17 05 04 ) • Receive segregated sub soil (EWC Code 17 05 04) • Receive mixed soils and clays EWC Code 17 05 04) • Receive residual waste (EWC Code 20 03 01) The requirement is for Dorset Council and Bournemouth, Christchurch and Poole Council.

To provide a facility for the recycling and/or disposal of highways waste materials in Dorset, to include the following waste types: • Receive segregated organic waste (EWC Code 20 02 01 or 02 01 03) • Receive segregated waste wood (EWC Code 17 02 01) • Receive excavated mixed asphalt waste (EWC Code 17 03 02) • Receive segregated asphalt concrete road planings (EWC Code 17 03 02) • Receive mixed construction and demolition waste (EWC Code 17 09 04 or 17 01 07) • Receive segregated concrete (EWC Code 17 01 01) • Receive mixed concrete and hardcore (EWC Code 17 01 01) • Receive segregated gully/ mechanical sweeper waste (EWC Code 20 03 03) • Receive mixed inert soil, concrete and hardcore (EWC Code 17 05 04) • Receive segregated top soil (EWC Code 17 05 04 ) • Receive segregated sub soil (EWC Code 17 05 04) • Receive mixed soils and clays EWC Code 17 05 04) • Receive residual waste (EWC Code 20 03 01) The requirement is for Dorset Council and Bournemouth, Christchurch and Poole Council.

Dorset Council wishes to replace its Framework for Learning and Development Training Services which comes to an end in March 2023 and is seeking a broad range of providers who can deliver these services across Children's Services and Adults Services. Training services will also be required by the Pan-Dorset Safeguarding Boards which cover the geographical areas of Bournemouth, Christchurch and Poole. We are seeking a diverse range of training providers to join the Framework e.g. businesses of all sizes including sole traders and differing delivery methods. Dependent on needs, training courses will be delivered either: ‘live’ online, e-learning, face-to-face or a hybrid of these delivery methods. Providers do not need to be able to deliver training to both services in order to apply for a place on the Framework.

Dorset Council wishes to replace its Framework for Learning and Development Training Services which comes to an end in March 2023 and is seeking a broad range of providers who can deliver these services across Children's Services and Adults Services. Training services will also be required by the Pan-Dorset Safeguarding Boards which cover the geographical areas of Bournemouth, Christchurch and Poole. We are seeking a diverse range of training providers to join the Framework e.g. businesses of all sizes including sole traders and differing delivery methods. Dependent on needs, training courses will be delivered either: 'live' online, e-learning, face-to-face or a hybrid of these delivery methods. Providers do not need to be able to deliver training to both services in order to apply for a place on the Framework. Full details can be found, and any tender bids made, at www.supplyingthesouthwest.org.uk

This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council. The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset. The Framework contractor(s) will be required to carry out bodywork repairs to the Council's mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business. The major content of work for this Framework will be made up of the following: • Body Repairs • Paint Repairs • Collection and Delivery (Third Party Vehicles) • Recovery To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers. To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service. The Framework Agreement is to be split between the following Lots: • Lot 1 - Small / Medium Vehicles below 7.5t West Dorset • Lot 2 - Small / Medium Vehicles below 7.5t East Dorset • Lot 3 - Large Vehicles 7.5t and above West Dorset • Lot 4 - Large Vehicles 7.5t and above East Dorset The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.

This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council. The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset. The Framework contractor(s) will be required to carry out bodywork repairs to the Council’s mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business. The major content of work for this Framework will be made up of the following: • Body Repairs • Paint Repairs • Collection and Delivery (Third Party Vehicles) • Recovery To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers. To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service. The Framework Agreement is to be split between the following Lots: • Lot 1 – Small / Medium Vehicles below 7.5t West Dorset • Lot 2 – Small / Medium Vehicles below 7.5t East Dorset • Lot 3 – Large Vehicles 7.5t and above West Dorset • Lot 4 – Large Vehicles 7.5t and above East Dorset The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.