The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
This contract is for the management and provision of water hygiene services. The Contractor will be a member of the Legionella Control Association and responsible for delivering the following legionella and compliance services to the Trust:
a. Risk Assessments
b. Servicing
c. Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works are not guaranteed).
This contract is for the management and provision of water hygiene services. The Contractor will be a member of the Legionella Control Association and responsible for delivering the following legionella and compliance services to the Trust:a. Risk Assessmentsb. Servicingc. Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works are not guaranteed).
The proposed contract will be for a provision of waste management services to the Trust in accordance with this service specification and the associated tender documents.
The initial 3-year contract term will be from 1st February 2025 with the option to extend for 2 further 1-year extensions.
The proposed contract will be for a provision of waste management services to the Trust in accordance with this service specification and the associated tender documents.The initial 3-year contract term will be from 1st February 2025 with the option to extend for 2 further 1-year extensions.
This contract is for the management and provision of catering equipment servicing to all school sites included in this tender. It is for the provision of servicing for catering equipment within school kitchens and also any other catering equipment that may be held onsite. The service will ensure the safe and efficient operation of all catering equipment whilst complying with industry standards and providing timely responses to both scheduled and emergency servicing.
As a result of this tender process, the Trust intends to appoint a Contractor to provide a high-quality service that is flexible and will deliver compliance and value for money for the Trust.
This contract is for the management and provision of catering equipment servicing to all school sites included in this tender. It is for the provision of servicing for catering equipment within school kitchens and also any other catering equipment that may be held onsite. The service will ensure the safe and efficient operation of all catering equipment whilst complying with industry standards and providing timely responses to both scheduled and emergency servicing.As a result of this tender process, the Trust intends to appoint a Contractor to provide a high-quality service that is flexible and will deliver compliance and value for money for the Trust.
The contract will be for the provision of outsourced cleaning services to the Trust, including daily cleaning and out of term deep cleaning, for spaces including, but not limited to, teaching, office, circulation, and rest room spaces. The Provider shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
The contract will be for the provision of outsourced cleaning services to the Trust, including daily cleaning and out of term deep cleaning, for spaces including, but not limited to, teaching, office, circulation, and rest room spaces. The Provider shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
Dartmoor Multi-Academy Trust strategic aim is to improve its services across 17 educational institutions, to achieve the guidelines set by the Department for Education (DfE). The initiative was prompted by the critical need for a resilient, secure, and high-performing digital infrastructure to support the Trust’s educational objectives.
NGC Networks, in collaboration with Transformative were commissioned to undertake an audit of the Switch Level Network for each school and propose an action plan to deliver the improvements needed to deliver the project outcomes.
Whilst the Trust’s aim is to deliver the improvements at all schools, this is likely to take a number of years over a phased approach due to the costs involved.
Therefore, the Trust have initially prioritised works to be completed at the following two sites, with the tender being published by the end of the Spring Term 2025, with the works to be delivered during the summer holidays 2025.
a. Holsworthy College
b. Okehampton College
Contractors are referred to the following that provides the DfE guidance that was used in the audit of IT infrastructure at each school site to identify the required standards and improvements: https://www.gov.uk/guidance/meeting-digital-and-technology-standards-in-schools-and-colleges
A programme of AD surveys is being undertaken at all schools during the Easter holidays, with any required asbestos removal works being programmed in for the first two weeks of the summer holidays. Until these surveys are available, the impact of these works won’t be fully known.
The current plan is to schedule in the IT infrastructure works for the remaining four weeks of the summer holidays. This timescale may be able to be extended if the IT infrastructure can be organised around the asbestos removal, for example, Okehampton has separate buildings on site. Or, if minimal or no asbestos removal is needed.
The programme can be extended into future holiday periods to complete the works, but the Schools must be left fully operational in the interim.
The current plan also needs to factor in the need to keep both colleges operational during the summer holidays due to central staff working, lettings and the management of exam results.
There is a virtual Q&A on the 22nd April at 11am
There are site visits, on Wednesday 16th April at Okehampton College and Thursday 17th April at Holsworthy College.
Tenderers who wish to participate are requested to register for the virtual Q&A and/or the site visits via the tendering portal.
The Contractor will be responsible for delivering the following Fire and Security Servicing to the Trust: a. Fire Alarm Panel b. Intruder Alarm Panel c. Door Access Control d. Emergency Lighting e. Fire Extinguishers & Hoses f. Signalling Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works are not guaranteed). With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they: a. Have the technical and relevant experience whilst demonstrating value for money. b. Appoint a competent person to take managerial control. c. Maintain a safe and healthy environment on school premises.. d. Develop a robust scheme for managing, controlling and/or preventing the risk of fire on school premises, ensuring all works are carried out by a competent person. e. Implement a system of checks to ensure the effectiveness of the controls and other activities. f. Ensure all fire systems are maintained in accordance with current guidelines and all maintenance and other such work be undertaken by suitably competent persons. g. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the day-to-day operations of the school. h. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level. i. Establish effective management and operational level communication systems at all levels. j. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key Performance Indicator (KPI) and Service Level Agreement (SLA). k. Hold records of all relevant activity, retained for a minimum of 5 years. l. Be responsible for all legal, and health and safety requirements. J. Formulate a schedule of visits to each site, to be agreed with the Trust.