UK Public Sector Contracts & Tenders

Removal of concrete finlock gutters and replace with upvc fascia and gutter at block 3-8 & 9-12 cockpit close, Woodstock OX20 1HU Additional information: Please provide a copy of your Health and Safety Policy. If you have less than five employees, please upload a statement which confirms that you will comply with Cottsway`s Health and Safety Policy. Is a Recurrent Procurement Type? : No

Our website is built in Umbraco 7, and this is coming to end-of-life (EOL) in September 2023. We wish to procure a new contract to either upgrade our website in Umbraco or to secure an alternative platform solution. We are therefore looking at two options in this Invitation to Tender (ITT): • Option 1: Upgrade from Umbraco 7 to Umbraco 10LTS as our website content management system, including content migration, and to provide continued support including any future Umbraco upgrades as part this of this agreement. • Option 2: Rebuild website using alternative software-as-a-service (SaaS) solution with content migration included and to provide continued support, including hosting and any maintenance and updates as necessary. We are considering taking the opportunity to re-design our website using either of the above options, if cost-effective. We know that over 70% of our website users view the site on mobile devices, so it is extremely important to us that our website is mobile-first Additional information: Please use the link provided to submit respond to this invitation to tender. All correspondence must be submitted via the In-Tend portal. If you have any issues using the In-Tend platform, please email matt.batchelor@cottsway.co.uk. Is a Recurrent Procurement Type? : No

Underpinning of an end terraced bungalow concrete foundations Additional information: Please refer to specification EX1 2022/2023 for contract particulars and how to submit your tender Is a Recurrent Procurement Type? : No

Underpinning of an end terraced bungalow concrete foundations Additional information: Please refer to specification EX1 2022/2023 for contract particulars and how to submit your tender Is a Recurrent Procurement Type? : No

Underpinning of an end terraced bungalow concrete foundations Additional information: Please refer to specification EX1 2022/2023 for contract particulars and how to submit your tender Is a Recurrent Procurement Type? : No

Underpinning of an end terraced bungalow concrete foundations Additional information: Please refer to specification EX1 2022/2023 for contract particulars and how to submit your tender Is a Recurrent Procurement Type? : No

***CONTRACT PARAMETERS*** The works involve Reroofing and associated roofline works as follows: o Reroofing pitched roofs with new underlay and tiles/ slates o Reroofing flat roofs (concrete and timber deck) with new felt sheeting o Renewal of all flashings and leadwork o Finlock Gutter removal and replacement with UPVC fascia, soffit and gutter/ rainwater goods o Timber roof member repairs o Removing existing timber fascia, soffit and rainwater goods and replacing with new upvc fascia, soffit and rainwater goods. o Asbestos removal including soffits, undercloaks and profiled asbestos cement sheet roofing, rainwater goods o Renovating, taking down and rebuilding chimneys o Replacing and unblocking gullies and drainage runs/ installing soakaways if necessary PLEASE NOTE: The replacement of fascia, soffit and gutters will only be carried out where deemed necessary as part of the pitched and flat roofing works. It is not envisaged that fascia, soffit and gutter works will be undertaken on their own within this contract - this will be undertaken on a separate contract of works. ***DURATION*** *Phase 1* The contract will be for the duration of three calendar years, commencing 01 April 2023 with completion on 31 March 2026. Cottsway Housing does not accept any liability for the amount of work that will be ordered in specific categories and no change in the percentage adjustments will be made if the value of the work ordered in specific categories is at variance with that stated. ***OPTIONAL EXTENSION*** *Phase 2* Cottsway shall have an option to extend the contract period by a further 2 years (subject to satisfactory annual performance). This will be by mutual agreement with the contractor. Should Cottsway choose to exercise this option, Phase 2 would commence on 01 April 2026 with completion on 31 March 2028. ***CONTRACT*** The form of contract will be the JCT - Measured Term Contract 2016. Additional information: Please provide all health and safety information - risk assessments and method statements - as per the contract documents uploaded on the tender portal Is a Recurrent Procurement Type? : No

***CONTRACT PARAMETERS*** The works involve resurfacing and external works as follows: - Paving and Surfacing - Breaking out existing surfaces and associated sub-bases and resurfacing or creating new surfaces primarily in tarmac, concrete - pre-cast/ cast in situ, brick paving, gravel. Areas will include both paving to individual properties and communal areas as follows: garden paths, driveways, garage forecourts, car parks, communal footpaths, drying areas, access roads etc. - Line Marking - Application of thermoplastic line markings to newly surfaced areas where necessary. - Drainage Works and Gratings/ Access Covers - Repairs to drainage associated with resurfacing works - repair or replacement of drainage runs, gullies, resetting manhole covers, gully gratings and utilities covers (water, Telephone, Cable TV etc). Survey of drains including CCTV, unblocking/ jetting drains to ensure all water clears from newly resurfaced areas. - Repair of Boundary Enclosures - - Walls - Demolish and rebuild brick and stone walls - Fences - Take down/ repair of timber fences and gates ***DURATION*** - Phase 1 - The contract will be for the duration of three calendar years, commencing 01 April 2023 with completion on 31 March 2026. ***EXTENSION*** - Phase 2 - Cottsway shall have an option to extend the contract period by a further 2 years (subject to satisfactory annual performance). This will be by mutual agreement with the contractor. Should Cottsway choose to exercise this option, Phase 2 would commence on 01 April 2026 with completion on 31 March 2028. ***CONTRACT*** The form of contract will be the JCT - Measured Term Contract 2016. Additional information: Please provide all health and safety information - risk assessments and method statements - as per the contract documents uploaded on the tender portal Is a Recurrent Procurement Type? : No

***CONTRACT PARAMETERS*** The works involve various roofline works as follows: o Finlock Gutter removal and replacement with UPVC fascia, soffit and gutter/ rainwater goods o Removing existing timber fascia, soffit and rainwater goods and replacing with new upvc fascia, soffit and rainwater goods. o Asbestos removal including soffits, undercloaks and profiled asbestos cement sheet roofing, rainwater goods. o New fiber cement sheeting applied to outhouses etc. following asbestos cement sheet removal. ***DURATION*** Phase 1 The contract will be for the duration of three calendar years, commencing 01 April 2023 with completion on 31 March 2026. ***EXTENSION*** Phase 2 Cottsway shall have an option to extend the contract period by a further 2 years (subject to satisfactory annual performance). This will be by mutual agreement with the contractor. Should Cottsway choose to exercise this option, Phase 2 would commence on 01 April 2026 with completion on 31 March 2028. ***CONTRACT*** The form of contract will be the JCT - Measured Term Contract 2016. Additional information: Please provide all health and safety information - risk assessments and method statements - as per the contract documents uploaded on the tender portal Is a Recurrent Procurement Type? : No

PRE PAINT REPAIR WORKS & EXTERNAL PAINTING OF PROPERTIES IN VARIOUS LOCATIONS P1 Bourton on the Water, Chipping Norton, Leafield. Finstock, Freeland, Tackley, Witney & Wootton P2 Kiddington, Combe, Bladon, Long Hanborough, North Leigh & Woodstock Additional information: Bids Via In-Tend Only Is a Recurrent Procurement Type? : No

Currently, Cottsway is utilising MRI's Documotive EDRM system as a document storage solution across various business areas such as Housing, Property Management, Finance, and HR. However, this system has not been updated for several years, leading to difficulties in effectively managing and maintaining documents in a centralised manner. Additionally, Cottsway has recently implemented Microsoft Office 365, which has resulted in a shift towards storing and collaborating on documents in SharePoint. Therefore, there has been a fragmentation in the storage of key documents, dispersed across different platforms. This existing approach is no longer sustainable in meeting the present and future document management requirements of Cottsway. Cottsway Housing is aiming to achieve the following from this tender exercise: 1. A fit-for-purpose EDMS solution that delivers all essential requirements and as many desirable requirements as possible. 2. To provide a solution that delivers the requirements whilst proving value for money, within a reasonable timeframe. 3. Longevity of the chosen solution, including any future upgrades/updates, and ongoing support. Additional information: First stage For your initial response to the ITT we simply require you to confirm that you can deliver all the essential requirements, confirm the estimated costs and implementation times required to do, and confirm ongoing costs. Furthermore, where desirable requirements can be delivered, please list which of these requirements you are able to deliver as well as the additional costs and timescales to do so. Second stage If we invite you to the second stage your response must be presented in the specified format and include all the information requested. Failure to provide all the requested information and / or failure to comply with formatting requirements may subject your offer to disqualification and elimination from consideration for award. Details will be confirmed in the second stage invitation. Additional information requests If you have queries or require further information to enable you to complete your proposal, please use the In-Tend platform to send Cottsway a message. This tender is being managed by Rupert Welply, Programme Delivery Manager. If you have any issues using the In-Tend platform, please email rupert.welply@cottsway.co.uk Is a Recurrent Procurement Type? : No

We're planning to refresh the laptops in use by staff at the company over the next 1 to 2 years. For this we require 50 laptops initially to replace the most out of date hardware, then will proceed to phase out about another 75 laptops over the course of the following 24 months. We have tested various laptops concluding that, the HP Elite x360 1040 G9 is the most suitable for our staff uses and compatibility with existing desk peripherals. We're initially looking for supply of this model, however we will be willing to accept a model of the same/similar spec on the same line or superseding should this one come to end of life in the future. Additional information: Please use the link provided to submit respond to this invitation to tender. All correspondence must be submitted via the In-Tend portal. https://in-tendhost.co.uk/cottsway/aspx/Home Is a Recurrent Procurement Type? : No

The existing balustrading and stairs that provide access to the first floor flats are in poor condition and are to be replaced with Keeklamp system including concrete repairs to stairs. Additional information: In order to tender for this project you must register via this link: - https://in-tendhost.co.uk/cottsway/aspx/Home Is a Recurrent Procurement Type? : No

Cottsway Housing Association provides around 5,500 homes for rent and shared ownership across West Oxfordshire, Gloucestershire and Wiltshire. It is seeking to procure a contract for a new payment provider service for all its income and payment services. These include a wide range of payment methods for its customers including direct debit, online payments through our online customer portal, in store payment services, telephone payments and. The new contract is due to start on 1 December 2024.

Replacement of existing balustrading and associated concrete repairs Additional information: Please see contracts finder for full details Is a Recurrent Procurement Type? : No

Replacement of existing balustrading and associated concrete repairs Additional information: The contractor to complete the tender documents as detailed within the specification. This includes pricing for both balcony options for the leaseholders to select their preferred option under consultation. Is a Recurrent Procurement Type? : No

Cottsway Housing Association is social housing provider that provides around 5,700 homes for rent and shared ownership across West Oxfordshire, Gloucestershire, and Wiltshire. Cottsway are conducting a comprehensive review of available asset management systems to assess the current solutions on the market. As part of this process, we are inviting providers to demonstrate their products, allowing us to evaluate their functionality and capabilities. This will help us determine whether our current system continues to meet our needs. Any potential solution must have a proven track-record of delivering for the social housing sector and associated regulatory environment. There is absolutely no guarantee that a procurement exercise will follow. We aim to schedule demonstrations in the second half of November. Participating, or not participating, in this exercise will have absolutely no bearing on your ability to participate in any subsequent tender process. The ultimate evaluation of any future tender submissions would be undertaken strictly on the basis set out in published Invitation to Tender (ITT) documents and based only on information submitted formally for evaluation as part of that process, should it take place. To take part in this request for information, please express your interest using the Correspondence feature within In-Tend. You can register on our intend platform at: https://in-tendhost.co.uk/cottsway/aspx/Home. All communication must go through the In-Tend platform. Once you've expressed your interest, please supply a submission containing a simple overview, with the following information: o Company Name o Product Name o Contact details, including email address o A brief summary of the system's capabilities, confirming it meets the requirements above Please note, no other information is required at this stage. Additional information: To take part in this request for information, please express your interest using the Correspondence feature within In-Tend. You can register on our intend platform at: https://in-tendhost.co.uk/cottsway/aspx/Home. All communication must go through the In-Tend platform. Once you've expressed your interest, please supply a submission containing a simple overview, with the following information: o Company Name o Product Name o Contact details, including email address o A brief summary of the system's capabilities, confirming it meets the requirements above Please note, no other information is required at this stage. Is a Recurrent Procurement Type? : No

We are seeking to appoint a suitably qualified and experienced organisation to provide software development, data analytics, and reporting services. This contract will provide us with ongoing access to technical resource and expertise to deliver systems development, automation, and data reporting as required. The successful organisation will act as an extension of our internal IT and Projects team, providing a responsive and flexible service. We expect to be able to raise requests, discuss requirements directly with an account or project manager or technical resource, and have access to a pool of skilled technical professionals to deliver the necessary work in a timely manner. This tender is being issued to procure an organisation to provide these services under a managed arrangement. The contract will include both planned development activity and reactive support aligned to defined Service Level Agreements (SLAs). The successful organisation will be able to provide all essential requirements and as many of the desirable requirements as possible. The initial term of this contract will be 24 months with an option to extend a further 12 months subject to review and agreement by both parties.

Refurbishment of 17 Easifom properties including reinforcement treatment, crack repairs, enabling works, installing cavity wall & external wall insulation works