Fireworks 3 year contract

Award Criteria

Mandatory Information for Submission Completed Form of Tender - signed and dated. Proposed Programme of Works - including installation, performance, and clean-up timeline. Company Profile & Experience - including three references for similar public fireworks displays. Health & Safety Documents: - Method Statement and Risk Assessments - Company Health & Safety Policy - Accident and enforcement history (past 5 years) including RIDDOR incidents Insurance Certificates: - Public Liability Insurance (minimum £5M) - Employer's Liability Insurance (minimum £10M) Technical Information: - Fireworks and effects specification - Sound system coverage plan - Music theme proposal - Clean-up and debris management plan Social & Community Value Plan - environmental considerations, use of local resources, noise sensitivity. Subcontractor Details (if applicable) - including qualifications and scope. Declaration of No Conflict of Interest. Category / Subcriteria Weighting Scoring Criteria Price Competitiveness 25% 10: Lowest priced bid. 7: Up to 5% above lowest. 5: Up to 10% above lowest. 3: More than 10% above lowest with minimal justification. 0: Significantly overpriced with no justification. Capability to Deliver Specification 10% 10: Full team with experience, skillset, and available equipment demonstrated. 7: Adequate staffing and planning. 5: Some limitations in resources. 3: Understaffed or under-equipped. 0: Unable to demonstrate readiness. Programme of Works 10% 10: Detailed, realistic timeline matching Council expectations. 7: Clear but slightly ambitious plan. 5: Lacks detail or minor conflicts. 3: Unclear or incomplete. 0: No programme provided. Health & Safety - Accreditations & Policy 10% 10: CHAS or equivalent, plus full policy provided. 7: Good documents but missing external accreditations. 5: Basic policy submitted. 3: Limited detail. 0: No policy or accreditations. Tenders scoring below 5 in either H&S - Accreditations or H&S - Risk Management may be disqualified on safety grounds. Health & Safety - Risk Management 10% 10: Full RAMS tailored to fireworks display. 7: Mostly complete RAMS. 5: Generic RAMS with gaps. 3: Poor or unclear risk strategy. 0: None provided. Relevant Experience & References 10% 10: 3+ similar public events, all positive references. 7: 2 similar jobs, mostly positive. 5: 1 event with satisfactory delivery. 3: Limited relevance or feedback. 0: No relevant experience or poor feedback. Technical Proposal & Effects 10% 10: Innovative design with appropriate effects and synchronised music. 7: Good proposal with minor limitations. 5: Meets base requirements. 3: Minimal creativity or unclear plan. 0: Incomplete or unsuitable. Sound & Accessibility Plan 5% 10: Excellent coverage and equipment for entire viewing area. 7: Good setup but partial coverage. 5: Adequate setup with minor gaps. 3: Limited or unclear plan. 0: Not addressed. Environmental & Social Value 5% 10: Strong waste reduction, noise control, local sourcing. 7: Good consideration with some evidence. 5: Some basic environmental notes. 3: Minimal effort. 0: No consideration given. Customer Care / Communication 5% 10: Clear liaison structure and post-event feedback plan. 7: Responsive contact but no feedback loop. 5: Basic contact only. 3: No clarity on communication. 0: Not addressed.

Description

Crowborough Town Council organises an annual Fireworks display on the 5th of November. (Please note, if the 5th of November falls on a Sunday, the event will take place on the Saturday, 4th of November) This extraordinary annual event has an exciting new display theme every year and is always very popular. This tradition has been held in Crowborough for years and is seen as an important part of the Crowborough Town Council's events programme. The event itself attracts up to 10,000 people from all over Crowborough, covering all ages and backgrounds. The event is greatly valued by young families, and it really sets the scene for the beginning of the festive season. Crowborough Town Council is seeking quotes for the designing the Fireworks installation as well as running of the Fireworks display, on the 5th of November at the town's Fireworks night. The contract will be awarded for a period of three years commencing in 2026.

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