UK Public Sector Contracts & Tenders

Winchester City Council ('the Council') is seeking the design, supply and installation of a children's play area at North Walls Play Area, Winchester SO23 7DD. The new design will replace the pre-existing play area and is required to meet all current regulations and best practice. The play area needs to be safe, engaging and fun and will be fully aligned to the commitment set out in the Council Plan 2020 - 2025. The maximum budget available for this project (including contingencies) is £150,000. The contract start date is expected to be in January 2023 with commencement on site in late April / early May 2023.

Following the success of a 'Lights in the City' event, delivered by the council through the government's Welcome Back/Return to the High Street Safely Fund earlier this year, the council wishes to commission a contractor to deliver a future programme of similar events. The contractor will be required to deliver an initial event, themed as the 'Enchanted Light Garden' which is planned to operate from Saturday 11 February to Sunday 5 March 2023 inclusive and will take place in Abbey Gardens, 65, The Broadway, Winchester, SO23 9BE. This event period will provide the opportunity to capitalise on key opportunities including Valentine's day and Hampshire schools half-term. Whilst this is the preferred operating period these dates are open to discussion with the successful contractor. However the period must end no later than Sunday 19 March. If the initial event is deemed by the council as successful as 'Lights in the City' this year, the contractor will be required to deliver a second, larger event in 2024, dates and details to be discussed and agreed with the contractor after the 2023 event. The long term plan is to deliver light events, incorporating opportunities beyond the city of Winchester to include our market towns, capitalising on the equipment purchased on behalf of the council in year 1 and if applicable in year 2. It is anticipated that the event will include a mix of light installations (including items purchased on behalf of the council as well as hired light installations) as well as additional interactive entertainment taking place over the weekend of 18 and 19 February 2023. This might include, walkabout interactive light artists organised by the contractor, along with food and drink concessions organised in partnership with the council. The light installations must offer an obvious Instagram/photo opportunity which will help promote the event by influencing social media User Generated Content. The council welcome applications from organisations, groups or individuals. Collaborative applications are also welcome. There are three elements to the specification: 1. Devise a plan or layout of lights and light installations in Abbey Gardens. Coordinate the purchase of lights and light installations (capital expenditure) on behalf of the council. Hire additional light installations (revenue expenditure) and ensure all necessary safety testing is carried out. All light installations purchasing and curation will be subject to agreement and approval by the council with all guarantees and warranties assigned to the council in this respect. 2. Commission and decommission the lights and light installations on behalf of the council (revenue expenditure) returning hired equipment directly to the supplier and placing items purchased on behalf of the council in the council's storage facility. 3. Organise and coordinate interactive entertainment and concessions on the weekend of 18 and 19 February 2023 (revenue expenditure). Additional information: Any questions in regards to this request to quote must be sent no later than 09:00 on 9 January 2023, with answers on 11 January 2023. The successful bidder will be advised on 25 January 2023. Please note the council offices are closed from 22 December 2022 to 3 January 2023 inclusive. Any questions raised during this period will be dealt with from 4 January 2023 onwards.

Winchester City Council declared a Climate Emergency in 2019 and published its Climate Neutrality Action Plan (CNAP) in January 2020. In this the Council committed to "build or invest in large scale renewable generation project(s), e.g. solar farms". Winchester City Council is now undertaking a procurement exercise to appoint a consultant or strategic partner with appropriate experience to ensure the positive delivery of utility scale renewable energy generation scheme(s) across the district, including advice on engagement, site identification and business plan development. The consultant is required to advise and guide the council in the identification and development of renewable energy project(s), providing technical, legal, financial and engineering advice and additionally advising how the project will assist the council in attaining its Carbon Neutrality Targets. The Council wishes to put engagement with the local community at the forefront of the project and so the design and delivery of an engagement and communications programme will be an essential first component of the support required. Organisations are asked to tender for Phases 1 to 4 of a sequential package of work which is outlined below. It should be noted that there is a possibility that additional work may arise that is not included within the scopes of Phases 1 to 4. As a consequence, the daily rates submitted will be used to agree the fees for carrying out additional instructions (either on a fixed fee or time related basis, as appropriate). It is expected that organisations will demonstrate competency in taking renewable energy projects from inception to completion including evidencing a track record of successful development of renewable energy sites for the public sector. The four phases included within the RFQ comprise: Phase 1 - Community awareness raising and engagement Phase 2 - Site Identification & Feasibility Phase 3 - Design, Development of Business Plan and Engagement around preferred site(s) Phase 4 -Planning pre-application and Engagement on preferred site(s) It is recognised that those bidding many not have expertise in all areas and so a consortium approach is acceptable. Evidence of the approach and of the organisations' capability to deliver each work package is required. It is expected that work packages for Phases 1 to 4 will be delivered within 6 months and a timetable setting out delivery timescales should be included. Securing planning permission and design and build of the project are not included within this RFQ.

Provision of cleaning services (including window cleaning) for the councils social housing estate - communal areas only. The work consists of scheduled weekly, fortnightly and quarterly communal area and defined cleaning of 15 sheltered housing schemes, 3 extra care schemes, 71 general needs housing schemes and 7 temporary accommodation schemes owned by Winchester City Council. The council is intending to procure a 3-year cleaning services contract (with the option to extend the contract to a maximum of 2 years). The total contract value for the 5-year term is expected to be in the range of £900,000 to £1.5m. The procurement documents are available for unrestricted and full direct access, free of charge, at https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=54096&B=WCC Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=54096&B=WCC Please be advised that the council offices are closed from 17:00 on Thursday 22nd December 2022 and will open at 9.00 on Tuesday 3rd January 2023. During this period, the councils e tendering portal will not be monitored and any messages/ clarifications will be responded to as soon as possible after the 3rd January 2023.

Provision of cleaning services (including window cleaning) for the councils housing stock- communal areas only. Winchester City Council is intending to procure a 3-year cleaning services contract commencing nominally during May 2023 (with the option to extend the contract to a maximum of 2 years). TUPE maybe applicable to this contract. The total contract value for the 5-year term is expected to be in the range of £900,000 to £1.5m. Further details can be obtained from the Invitation to Tender and associated documentation, which can be obtained from the address stated. For information about site visits please see the ITT document. Please be advised that the council offices are closed from 17:00 on Thursday 22nd December 2022 and will open at 9.00 on Tuesday 3rd January 2023. During this period, the councils e tendering portal will not be monitored and any messages/ clarifications will be responded to as soon as possible after the 3rd January 2023.

Early stage archaeological evaluation (trial trenching) is being commissioned by Winchester City Council within parts of the Central Winchester Redevelopment (CWR) site, to help inform and guide the development and allied archaeological mitigation strategies (including further evaluation) as redevelopment proposals move forwards. The expectation is that the contract will be completed within 10 months, however, to allow for unforeseen circumstances including adverse weather, the contract term is 2 years.

Early stage archaeological evaluation (trial trenching) is being commissioned by Winchester City Council within parts of the Central Winchester Redevelopment (CWR) site, to help inform and guide the development and allied archaeological mitigation strategies (including further evaluation) as redevelopment proposals move forwards.

West of Waterlooville/Berewood is a Major Development Area in the south east of Winchester district. Building commenced in early 2008 with developer Taylor Wimpey completing 553 residential units. In March 2012 Grainger Trust were granted further permission for a total of 2550 residential units, of which 1055 residential units have to date been built and occupied. Further phases of the development include the balance of residential units as well as 2 primary schools, a local centre (comprising retail, community building, land for healthcare, land for elderly care), public house, allotments, land for a cemetery, open space, recreation and play areas. Further information about the development is available in the supporting information. As part of the planning permission for this Major Development Area a Section 106 agreement is in place and this includes a public art fund. There is an existing public art programme which has generated multiple projects to varying degrees of completion. Further information about the existing art programme is available in the supporting information. Winchester City Council ("the council") is seeking to appoint a professional consultancy, agency or individual ("the supplier") to carry out a review of the partially completed existing Public Art Programme and conduct a new community engagement programme. The supplier will then bring forward their recommendations for the approach to the new programme for approval, prior to creating a revised fully costed programme of public art. The revised programme should be deliverable in three distinct phases, in line with funding milestones, and should include a minimum of 25% local (Hampshire) artists. The supplier will manage the subsequent procurement, commissioning and delivery of art projects in phase one of the agreed programme, in line with the council's procedures. The supplier will be required to work alongside council officers, in collaboration with an existing Arts Advisory Panel and West of Waterlooville Forum, to deliver the revised Public Art Programme ensuring high quality and best value are achieved. Once the revised public art programme is agreed, projects will be completed in stages, as funds become available, in line with occupation rates triggering Section 106 contributions from the developer to Winchester City Council. The 1,000 occupied unit threshold has just been surpassed and funds received. Further contributions are expected at 1,500 and 2,000 occupied units, the timescales for this are dependent on market demand. The supplier will be responsible for fully delivering the first phase of the programme, for which funds are available, as outlined in the downloadable document.

Winchester City Council ("the Council") is seeking to procure the services of a highly skilled and motivated masterplan team with appropriate experience to produce a concept masterplan for Station Approach based on various studies done over the previous 5 years. This project has the potential to contribute towards the Council's vision for a vibrant economy that makes best use of this key area. At Station Approach, the council is looking for a sustainable mixed-use development which supports the green economy and improves the urban environment in this important gateway to the city. The Council are inviting tenders from teams that can articulate our vision and produce a concept masterplan for the Station Approach area that is commercially viable, deliverable and meets council, stakeholder and community ambition to ensure that the potential of the regeneration opportunity can be realised. It is anticipated that the lead consultant will be an urban designer/master planner with experience of development alongside transport infrastructure, with proven ability to lead and manage a multi-disciplinary team. The team should have a strong track record of designing and delivering high quality masterplans within a complex brownfield urban environment and demonstrate a clear understanding of place making in a heritage rich context.

Winchester City Council is seeking to appoint a local consultant to work with businesses across the Winchester district to bring about measurable carbon savings. The consultant is required to conduct carbon audits and produce tailored, practical and deliverable carbon reduction action plans for each business engaged. The council is looking for a consultant to: • provide direct tailored support to at least 15 tourism or creative businesses across the Winchester district • calculate the existing carbon footprint for each business engaged • produce bespoke carbon reduction action plans, which will: a) identify interventions to reduce businesses energy consumption and transport emissions b) provide low carbon or renewable energy generation opportunities c) illustrate measures for carbon sequestration d) outline opportunities to purchase local carbon credits and e) summarise the overall forecasted potential carbon savings along with expected savings per action plan recommendation • signpost to funding available either through the council or external sources to facilitate the delivery of action plan interventions, for example solar panels, EV charging, retrofit etc • award businesses with the Carbon Footprint standard if feasible • provide the council with a written report at the end of the contract including: a) businesses supported and how b) recommendations realised and the subsequent carbon savings made c) recommendations yet to be realised and the forecasted carbon savings d) a summary of the barriers businesses have experienced which have prevented them from adopting certain recommendations The work must be completed by 31 January 2024. All quotation response documents must be returned to the contact email address above by no later than midday on 24 September 2023. Bids received after this time will only be accepted in exceptional circumstances.

Winchester City Council ("The Council") invites suitable organisations to tender for the Park and Ride (P&R) Service in Winchester. The provision for a network of Park and Ride (P&R) sites surrounding Winchester was first adopted and developed by both Winchester City Council and Hampshire County Council in the early nineties. The current eight-year contract is due to expire April 2024. The council has declared a Climate Emergency and addressing the climate crisis and reaching carbon neutrality is one of the city council's overarching priorities. To support, the council are seeking a service using vehicles which operate on hydrotreated vegetable oil fuel (HVO) contributing significantly to reducing CO2 emissions in Winchester. The service operates Mondays (0625 - 1930) to Saturdays (0700 - 1930), except Bank and Public Holidays. An enhanced timetable of operation is also required to cover the five-week pre-Christmas shopping period.

Winchester City Council (“The Council”) invites suitable organisations to tender for the Park and Ride (P&R) Service in Winchester. The current eight-year contract is due to expire April 2024. The council has declared a Climate Emergency and addressing the climate crisis and reaching carbon neutrality is one of the city council’s overarching priorities. To support, the council are seeking a service using vehicles which operate on hydrotreated vegetable oil fuel (HVO) contributing significantly to reducing CO2 emissions in Winchester.

Winchester City Council is inviting tenders for the design, supply and installation of a children's play area at King George V Play Area, Winchester. The council are seeking a contractor to create a new, inclusive children's play area which will provide a safe and stimulating environment for children to play and learn. The opportunity is fully aligned to the commitment set out in the Council Plan to 'Living Well' and offer the right facilities to support good physical and mental health for all ages and abilities. The new play area will replace the existing one (which will be removed as part of the contract) and meet all current regulations and best practice. The Tenderer should also be mindful of the Council's commitment to reducing carbon dioxide emissions in terms of refurbishing equipment, recycling and minimising disposal. The maximum budget provision for this opportunity is: £115,000 and works are scheduled to start in February 2024. Tenderers are invited to submit one design response for the site and full landscape proposals are to be included.

Winchester City Council ("the council") is seeking to appoint a professional consultancy to conduct a full review of the community grants programme. The grants programme was last reviewed in 2018 and, since then, has been subject to small revisions, mainly to accommodate budget constraints. The underlying principles and processes for awarding grants has not changed, therefore this review needs to be comprehensive and expansive to cover all aspects of what the programme aims to achieve, who it supports and how, what the support is, where it is delivered and the outcomes achieved. Aim and Scope of Work The review has four primary aims: • to conduct an evaluation of the current community grants programme / other grants awarded for community benefit, to understand the full impact of these; • to evaluate the effectiveness and efficiency of current grant giving processes and procedures; • to understand how best to account for the value and benefit from other financial assistance provided by the council to Voluntary and Community Sector organisations; • to provide an options appraisal to understand the optimum deployment of funds in the future. The review is intended to ensure changes are transformational, well targeted, consider all potential options, ensure the council continues to meet its statutory obligations and takes account of all emerging pressures. The budget is up to £30,000. The contract is to commence late February 2024 and expire end of July 2024

Winchester City Council is committed to maintaining and enhancing the district of Winchester's (see map in the tender) built and natural environment. Protecting and improving the environment for residents is important. The district's trees provide an enormous asset, making it one of the greener towns in the south. The council is responsible for c.45k trees and small woodlands that need to be managed to maximise ecological, landscape and social gain whilst being resilient to future pressures such as climate change and disease. Additionally, the council has a duty of care to manage it's trees in an effective and appropriate manner, to reduce the risk they pose to people and property. The vast majority of trees and woodlands are on publicly accessible land but some will be in confined areas such as in council tenant's back gardens. The council are seeking to appoint contractors to a framework for tree maintenance services throughout the year across the district, over a maximum 4 year period, commencing 1/01/25. This exercise replaces an existing successful framework ending 31/12/24. This framework will operate in a similar way and with contractors working closely with the council's in-house tree surveyors, who will identify and issue orders for the tree works via an industry standard cloud-based system. This system was implemented three years ago to streamline the ordering process. Successful applicants will be required to obtain at least a Contractor's Module licence upon award and retain them throughout the contract. The council have a proactive tree inspection programme with identified risk zones. The framework will service this programme but it will not be exclusive. Works include pruning and felling, with an element of tree planting and other associated works. Additionally, there will be reactive orders following response to enquiries and events, which means a 24 hour/365 day emergency call out service is required. Orders will be spread across the Winchester District area, as shown in the map within the tender. The outcome of this procurement reflects the council's priorities to tackle the climate emergency, ensure the use of technology to improve customer access, speed up processes, improves service, reduce cost and protect and enhance the environment. Please see the tender documents for full details on selection and evaluation procedures. The council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the council, including the submission of Tenderers' Responses, will be conducted via the Complete Tender Management system (CTM), which can be accessed using the following link: https://uk.eu-supply.com/login.asp?B=WCC To register on CTM, please see Additional Details below.

The council is seeking to establish a tree maintenance framework to carry out works across the District (as defined by the map in tender) as directed in line with the council’s annual tree programme. The council is responsible for c.45k trees and small woodlands across open and confined spaces (back gardens). The framework will be multisource with a preferred up to a maximum 6 suppliers over a 4 year period. The estimated total spend for the duration of this framework is within the range — GBP 300 000 to GBP 1,000,000 but this is not guaranteed

This contract is for the provision of servicing, maintenance, call outs, repair, labour, travelling and material charges related to existing and new equip. within Winchester City Councils managed older people and extra care housing. This currently includes hardwired scheme equipment (Tunstall). The following standards apply: • TSA Code of Practice • TSA Quality Standards Framework • NICEIC, ECA or equivalent • BAFE - fire systems • BASEC • BS5839 - fire systems • BS5266 - emergency lighting • Building Safety Act • ISO9001 • ISO14001 • SafeContractor, CHAS or similar SSIP scheme

Winchester City Council is inviting tenders for Guildhall Fire Safety Improvements. Following the recommendations of the Fire Risk Assessor stated within the buildings Fire Risk Assessment (FRA), it is necessary to conduct passive fire protection works i.e. to improve the buildings compartmentation, replace defective and non-compliant doors with new FD30s fire doors in addition to electrical remedial works such as improving the existing emergency lighting design and system together with other associated works. All works are to be carried out by a competent and certified contractor. Winchester Guildhall is an historic grade 2 listed building within a conservation area and will be in use for the duration of the works. The above works are to be undertaken at Guildhall, Winchester, SO23 9GH and are anticipated to commence in August. The full timetable for this procurement is contained within the ITT. The works are to be procured and administered under the JCT Intermediate Building Contract 2016. To register for this procurement opportunity and access the documents, please use the link contained within 'Additional Details' and follow the instructions1 and 2:1) 1) Click on "New supplier registration" 2) Complete the Supplier Registration form If you need any further assistance with registration or have any queries about using the portal, please contact EU Supply as follows: E-mail: uksupport@eu-supply.com Telephone: 0800 840 2050 during office hours ONLY (08.00 to 17.00). Registration and submission must be complete by 12:00 midday 31 May 2024

Winchester City Council is seeking to appoint an experienced, creative and forward looking operator to manage its street market in the beautiful and historic centre of Winchester. The appointed operator will provide a high quality curated programme of street markets ensuring that income is maximised whilst creating a high quality visitor experience which supports the local economy. Commitment to sustainability and engagement across Winchester’s varied communities is also required. The market operates Thursday to Saturday and and the first and third Sunday of each month. There is also the opportunity for special themed and seasonal markets such as Easter, early evening markets and specialist touring markets. The contract is for a period of three years with an option to extend annually for up to a further two years The contract will commence in October 2024.