UK Public Sector Contracts & Tenders

Winchester City Council (the Authority) is aiming to re-tender the service contracts for Grounds Maintenance and Public Realm Cleansing Services in mid March 2026. This notice is to formally notify the market of the upcoming opportunity to tender for the Grounds Maintenance Services. It is envisaged that the services will be spilt into 2 separate tender requirements, with one contract available for Grounds Maintenance services and one contract for Public Realm Cleansing services. This process is subject to internal approvals. Suppliers will be able to tender for one or both opportunities. Suppliers are encouraged to ensure they are registered on the EU-Supply e-procurement portal to get updates regarding these opportunities, including when they go live. Using the above portal, suppliers can formally register their interest in these opportunities. Please use the eu-supply portal to register your interest under the project: WCC1618a Winchester City Council Grounds Maintenance Services Expressions of interest can be received up to 12 noon 13th March 2026. Please note - suppliers who do not express an interest, will still be able to tender for the opportunities. The new contract for Grounds Maintenance Services will be mobilised from August 2026 with a view to start the new contract by October 2027.

Please note this is a soft market testing exercise. Winchester City Council is hoping to find a delivery partner for a business support programme targeted at the creative industries. Using feedback gathered from micro-business owners and freelancers working in the sector in recent years to provide bespoke support. We would offer a course of masterclasses and seminars to support creatives with the 'business' elements of their work. The masterclasses would be on set subjects and a survey will be conducted in the autumn to ascertain specific areas of support which will result in bespoke seminars and workshops. Each session will involve an element of networking as people have requested more opportunities to connect across the sector. The council intend to contract either a training company or an event management company to oversee the logistics of booking speakers, venues and organising ticket sales. A full brief will be developed and interested parties invited to submit a bid once funding is confirmed. The Culture and Creative Sector Development Officer will contract manage the appointed consultant and assist with promotion where applicable. Please see the full brief attached.

Winchester City Council (the Authority) is considering delivery model options for its repairs, maintenance and planned works contracts beyond the lifespan of the current contracts in July 2026. The contracts support the management and maintenance of Authority owned housing stock across the District, and also includes gas appliance servicing and repairs. The Authority would like to commence early market engagement to help shape the procurement strategy ahead of any formal exercise and understand the market appetite for the proposed scope of work. This is not a call for competition or a beginning of any procurement process and the Authority is not inviting interest to tender at this stage. This is an invite to discuss a possible process only. Details of the early market engagement are below.

Winchester City Council is running a soft market testing to identify organisations who may be interested to quote for the upcoming Digital Skills for Winchester District Residents programme. The aim of the soft market testing is to: •identify organisations who are not currently known to the council •give the council an understanding of any interest in the programme of work For the avoidance of doubt, this notice is for the purpose of conducting a soft market testing exercise and will not formally begin the procurement or constitute any commitment by Winchester City Council to undertake any procurement exercise. The purpose of this programme is to increase levels of digital inclusion and increase essential digital skills amongst the residents in the Winchester district. We would like the Digital Skills for Winchester District Residents programme to be delivered through: •one-to-one bespoke sessions based in the location where the resident is at a time that is convenient to them •workshop sessions visiting existing community groups - the community group can decide the theme to work on such as communicating online and internet safety •the completion of accredited Outlook or Office courses in a workshop setting. Those using the service will be able to get help with, but not limited to: •internet safety (fraud and scam prevention) •understanding their device •searching the internet to find information such as shop opening times, public transport timetables, sports, leisure and cultural activities, cooking recipes •sending and responding to emails •taking photographs •shopping online •using social media •booking medical appointments online, using e-consult and ordering prescriptions •using WhatsApp, iMessage, video calls, Facetime etc. Residents will be able to self-refer, be referred from our partner organisations across the district and referred by the council's internal teams such as housing communities. We require friendly trainers who will help with individual digital queries. Service users will bring real life queries, such as making a doctors appointment, and tasks the individual needs to do online. This programme of work will be taking place on a weekly basis, with several one-to-one mentor sessions, engagement with existing community groups and the accredited courses to be planned for every month, or when a full group of attendees are signed up and ready to go. The number of sessions, mentor sessions and courses is yet to be determined. Please see the full information in the attachment. Please return responses to our Sector Project Officer, Emily Reason at: ereason@winchester.gov.uk by 9am on Monday 17 June 2024.

Public Convenience Cleaning "Early Engagement ": Request for Information Winchester City Council aspires to enhance its public conveniences and the customer experience; a critical element of this is to maintain high standards of sanitisation and cleanliness during their operational hours. The council seeks to update and inform any specification issued as part of any future procurement process (to be carried out in accordance with PCR 2015 or other legislation). Please see attached overview of the current facilities and specification. The council would be grateful for any comments and observations on the above questions to be sent to the procurement@winchester.gov.uk mailbox by 14th May 2024.

Winchester City Council is considering establishing a multi-contractor framework for tree works to support the management and retention of the Council’s tree stock. It is envisaged that any framework established, will be called off against an agreed schedule of rates, over a 4-year period from January 2025 onwards.

The Economy team at Winchester City Council are applying for £40,000 of the UKSPF funding to deliver a Digital Growth Factory project which would meet the outputs and outcomes aligned with 'supporting local business'. The aim of this soft marketing exercise is to: • inform our draft budget • ascertain the approximate number of attendees on each element of the courses • obtain quotes for the project, please see details below • ensure our project and the outcomes and outputs are feasible and deliverable within the budget and • provide suggestions for alternative delivery modules if the budget is not sufficient. If successful in our application, we would seek to procure the delivery a digital growth factory which could include any/all of the following elements: • Commercialisation course •Acceleration support •Incubation and scale up course and/or •SME Digital Productivity Programme. Please provide a financial breakdown for each of the items listed in the full document, as well as the numbers you envisage attending each element of the programme. We would also welcome your feedback on feasibility and deliverability of the project and on any alternative solutions that would also achieve the outcomes and outputs, in the full document, required by the UKSPF. Please submit your response by 1 October 2023 including any further information that you think we might find useful to: awoods@winchester.gov.uk. For questions regarding this process you are welcome to contact Alison Woods, Business Engagement Manager, awoods@winchester.gov.uk. The council will not reimburse any costs associated with the submission of a response to this questionnaire. This questionnaire does not constitute an offer which is capable of acceptance and no contract will be entered into on the basis of the respondent's response to the soft market testing. The council reserves the right to terminate this process at any stage. Respondents intending to submit a response must obtain for themselves all information necessary for the preparation of their response. Information supplied by the council or contained in the questionnaire is supplied only for general guidance in the preparation of a proposal. Respondents must satisfy themselves as to the accuracy of any such information and no responsibility is accepted by the council for any loss or damage of whatever kind. Please download the full brief which is downloadable as a PDF at the bottom of the page.

Winchester City Council (The "council") is running a soft market test exercise, to inform how the council might progress future operations of the street market in central Winchester prior to procuring a contract for a market management company. The aim of the soft market testing is to: •gather information to support the council's decision-making process in any next steps •inform our thinking regarding commercial considerations of operating the street market •identify innovative and cost-effective delivery solutions, which may inform our specification development •understand the optimum way of procuring. For the avoidance of doubt, this notice is for the purpose of conducting a soft market testing exercise and will not formally begin the procurement or constitute any commitment by Winchester City Council to undertake any procurement exercise. Potential providers are invited to respond to the questions set out in the Winchester City Street Market: Confidential Soft Market Testing Questionnaire document by 9am on Wednesday 19 July 2023. There is no maximum word count, but please do not use brochures or marketing material as an answer to any question. Potential providers may be invited to a virtual meeting to discuss their answers. Please confirm in your response if you are willing to meet on a MS Teams meeting with council officers on Wednesday 26 July 2023. Times to be mutually agreed. Responses to the questionnaire and information gathered from subsequent meetings may be used to inform our future operations and approach to the tender exercise. All information included in this soft market testing questionnaire is confidential and only for the council's knowledge. No information included in this document or in discussions connected to it may be disclosed to any other party without prior written authorisation from the council. Where confidential information is provided by the council to the potential providers all recipients of council information must treat the information provided as confidential and to use the information only for the purpose provided. Please return responses to the Economy Team at ecodev@winchester.gov.uk by 9am on Wednesday 19 July 2023.

Winchester City Council is seeking to appoint a professional consultancy, agency or individual to carry out a review of the partially completed existing Public Art Programme at the Waterlooville/Berewood development, Hampshire. A Section 106 agreement is in place as part of this development and this includes a public art fund. Requirements of the appointment include: undertaking community engagement, and bringing forward recommendations for approval, prior to creating a revised fully costed programme of public art. The appointed supplier will manage the subsequent procurement, commissioning and delivery of agreed art projects as S106 funding becomes available. The West of Waterlooville/Berewood development commenced in early 2008. There are 553 residential units on the Taylor Wimpey site. Grainger Trust was granted permission in March 2012 for a total of 2550 dwellings, of which 1055 dwellings have to date been built and occupied. Further phases of the development also include 2 primary schools, a local centre (comprising retail, community building, land for healthcare, land for elderly care), public house, allotments, land for a cemetery, open space, recreation and play areas. The supplier will be required to work alongside the existing council team to deliver the revised public art programme, in collaboration with an existing Arts Advisory Panel and West of Waterlooville Forum, ensuring high quality and best value are achieved. Once the revised public art programme is agreed, projects will be completed in stages, as funds become available, in line with occupation rates triggering Section 106 contributions from the developer to Winchester City Council. A maximum of 20% (approximately £70,000) of the overall Section 106 arts budget is ringfenced for management fees. At this stage the council are seeking to understand the level of interest in this opportunity, whilst a full brief is developed. If you are interested in this opportunity, please email ehickman@winchester.gov.uk with a link to your CV / web portfolio by 5pm on Thursday 24th February 2023.

Winchester City Council seeking to appoint a professional consultancy to create a district wide searchable GDPR compliant Microsoft Excel business database. The internal database will be produced on Microsoft Excel and all the data will be collected from credible sources, such as the Chamber of Commerce, Companies House, internet searches and by contacting companies. The database will not be published and will not be a consumer facing product. The data must be presented in a neat and orderly manner, with the capability for the council to continue to update and add businesses after the work has been completed. The fields that are required are (these will be confirmed in the project inception meeting): Company name Sector Address Postcode Ward Number of employees (where appropriate) Gross turnover (where appropriate) Email address Telephone number Website With all the fields, there must be the ability to filter the data and search using criteria such as postcodes, sector, employee size and wards. There are approximately 8,000 businesses recorded in the Winchester district, there must be a minimum of 5,000 businesses included in the business database. The council will benefit from the copyright of all material which will be used in any way that it chooses. The quote should include provision and management of: •GDPR and data protection •An inception meeting with the council to discuss the project on 14 February 2023 and a meeting when the data has been provided to discuss any amendments on the 28 February 2023 (these meetings will be held on Microsoft Teams) •Costs for all and any chargeable sources of data •Including all businesses within the Winchester District A map and postcodes to include will be attached to this. If you are interested in this commission, please submit a quote (outlining a breakdown of costs and please add more as required): Cost Research and contacting businesses Production of database Management fees and your proposed approach and outputs to: ereason@winchester.gov.uk by Wednesday 8 February 2023 at 5pm. The quotes will be assessed against the evaluation of 60% cost and 40% quality (which will be assessed as below): Price 60% Methodology 10% Data protection compliancy 10% GDPR compliancy 10% Quality of proposed database 10% TOTAL 100%. You must also confirm your availability to commence the commission on 14 February 2023 (attending a project inception meeting on that date), to produce a draft to be viewed by Winchester City Council on 28 February and to deliver the completed business database by the 10 March 2023. Budget is up to £5,000

Winchester City Council (WCC) is anticipating issuing a call for competition during November 2022 for the provision of fortnightly and quarterly communal area and defined cleaning of (approximately) 16 sheltered housing schemes, 62 general needs housing schemes and 7 temporary accommodation schemes. All schemes vary in size, design, flooring type, and facilities and as such, the cleaning requirements will vary between sites. In particular the cleaning service provider will be expected to clean a number of different sites, in different areas during any day thus a mobile service is required. Winchester City Council has declared a climate emergency further information is available here www.winchester.gov.uk/climate-change-and-energy The total contract value over 5 years is expected to between £1m and £1.5m. It is anticipated that the contract will commence during May 2023. Please note that this is a pre-market information gathering exercise and your organisation will need to respond separately to any contract notice subsequently published. WCC are keen to understand how the market would respond to a tender which: 1. Included indexation linked to the ONS Nominal Average Wage to the labour charge and not CPI applied to the entire contract sum. 'Average weekly earnings in Great Britain - Office for National Statistics' (ons.gov.uk) 2. Mandated the use of products which are perceived as less damaging to the environment. 3. Mandated the use of electric vehicles. 4. Has a contract term of the following: 5 years (3 +2 years) or 6 years (2+2+2 years) or some other period. 5. Quarterly supplier meetings with representatives from the tenants and leaseholders to address any service issues. 6. Specifies the use of battery powered cleaning devices (as access to power is not available in communal areas). 7. Includes the provision of a portable water supply (as an accessible supply is not available in all properties). 8. Requires work wear to be provided as part of the contract. 9. May facilitate site visits: How would your organisation wish to see assess our sites for example: A self guided visit to a several representative sites No site visits required Photographs of representative sites Other - please state Please note this is not a call for competition and is for information however WCC is keen to receive any comments relating to the above information. For the avoidance of doubt no information provided in response to this questionnaire will be used by the Council in assessing providers during a subsequent procurement process. Please send any comments to the following email address: procurement@winchester.gov.uk by 24 October 2022.