UK Public Sector Contracts & Tenders

Westbury Town Council are seeking tenders from suitably qualified and experienced contractors for its 2 year grounds maintenance contract to start from 30th January 2023. The land is approx. 11 acres of urban park which comprises of a fishing lake, pond, wooded area, exercise trail, picnic area, wild meadow and small hard standing car park. Any company interested in submitting a tender and quotation should study the supplied full and summarised contract specification and submit their proposal in writing no later than 5pm on 9th December 2022. For more information, please contact the Town Clerk via email info@westburytowncouncil.gov.uk and mark for the attention of Mrs Deborah Urch or Contracts Officer Norman Burgess, Facilities@westburytowncouncil.gov.uk

Westbury Town Council are looking for tenders to Construct and install a Multi Use Games Area (MUGA) and several pieces of exercise equipment. Tenders to be received by 12th Feb 2024 5pm at the latest. Contract will be awarded by 26th Feb 2024 A contract will be written up with the successful contractor on awarding the tender. Competition of the MUGA project is to be by the 24th June 2024

A public realm project to remodel and refurbish the Rotunda seating area that sits at the head of the High St in Westbury town centre. This is intended to be the first public realm improvement in the wider strategy to regenerate Westbury Town centre - A Vision for Westbury. The works include the demolition of most of the existing brick walls above ground, taking care to preserve footings for the new stonework to be installed in its place. A lowering of levels will allow for greater access Show less description into the space and views to be opened up. A robust palette of materials is proposed to take the place of the deteriorated brickwork. The reuse of foundations and any aggregates and sub base materials is requested to reduce arisings from the site. Stone work is to be cut to measurements by the supplier away from site and delivered fully worked, and installed as per the drawings. The existing soft landscape is to be reduced and converted into a rain garden tree pit - retrofitted around the exiting trees rootzone. The methodology for this can be developed and agreed upon with the project landscape architect. Tenders to be posted to Westbury Town Council clearly marked ...Rotunda Tender. To reach Westbury Town Council no later 22nd October 2024 5.00pm for further information please contact Ben Griffiths info@westburytowncouncil.gov.uk

Please note : Amendments made to the following invitation to tender 10. Termination l) If due to any unforeseen circumstance beyond Westbury Town Council control, making the contract not viable. 11. Variation d) Any variations to the contract specifications/scope of works will have a 3 month notice in writing detailing the change. e) Any financial impact from the variation will also run in conjunction with the 3 month notice Westbury Town Council have agreed to the service devolution and asset transfer from Wiltshire Council. As from 1st January 2025, Westbury Town Council(WTC) will be responsible for all the streetscene, grounds maintenance and highways sweeping. The contract is for 5 years with the potential of an extension for another maximum 3 years. Full details in specification/scope of works. Point 20 Cemetery services, burials and ashes are to follow in 2026. Full details in specification/scope of works. Point 26 The contract is to cover all aspects of streetscene from litter clearance, weeds, bin emptying, graffiti, fly tipping removals etc all to CoPLAR standards. Full details in specification/scope of works. Point 24 Grounds maintenance as example, grass cutting, meadow cuts, shrubs and hedges and shelterbelts. Full details in specification/scope of works. Point 25 Highways sweeping to cleanse the highways of Westbury 6 times a year clearing detritus as per CoPLAR. Full details in specification/scope of works. Point 27 Westbury Town Council are working with a Company called ABAVUS to produce an app for reporting issues and it will also be used to monitor the contract. The successful contractor will be required to use the same reporting tool. Full details in specification/scope of works. Point 12, ABAVUS contact details in Glossary Contractors must also note that the present contractor for Wiltshire Council is Idverde LTD, who will have some staff that are likely to TUPE over to the contractor. Contact details in the specification/scope of works, Glossary Please note to price the scope of works for cemetery services, burials and ashes separately, as this will not come into effect until 2026. All tenders are to be posted. The envelope is to be marked Tender for Service Devolution. The closing date for applications to be received is 23rd October by 5pm. The successful tender will be awarded week commencing 4th November 2024

Thank you for participating in this procurement and for submitting a tender response. Westbury Town Council (WTC) has now concluded the evaluation of all tenders received and, on the basis of the evaluation process, we are pleased to confirm that Glendale Countryside Ltd has been successful, and that WTC has decided to proceed with the award of the Grounds Maintenance & Streetscene Contract. Please note the evaluation process was overseen by an independent consultant. In accordance with the Public Contracts Regulations 2015, WTC will now observe a ten-day Standstill Period, as per the Invitation to Tender. The Standstill period will commence on 18/02/2025 and conclude at midnight on 03/03/2025. In addition to the standstill period, the town council's standing orders and financial regulations require a key decision to be made to award the contract at a meeting of the full town council. This meeting took place on 17/02/2025. The decision will be published on the town council's website and can be accessed here Town Council Minutes. Please note update on clarifying questions for 29th January 2025, due to a corrupt file, part 2 of Document 4 was missing. This has now been updated in tender documents with an update on clarifying questions. For those Contractors that have posted their tenders already, they can submit part 2 of document 4 via email to info@westburytowncouncil.gov.uk to reach Westbury Town Council by Monday the 3rd Feb 2025 11.59am. Please clearly identify your company name and in subject box Document 4 section 2. 9th Jan 2025 update on Clarifying Questions. Also a note of a spelling error. In Document 5 Method Statement page 7 How your organisation prepares for government or legislative police. For example, inflation, employment or other impacts on your industry. The word police should be policy. 7th Jan 2025 Clarification questions spreadsheet has been added to the documents. Westbury Town Council (WTC) is inviting tenders for the provision of Grounds Maintenance and Streetscene Services in accordance with the Public Contracts Regulations 2015 (PCR 2015). WTC will take on the responsibility for Grounds Maintenance and Streetscene Services from Wiltshire Council on 1st March 2025. WTC will retain some services in house, such as the cemetery, parks and allotments.

Procurement Update - 16th Dec 2025 Contract Award Date New date for awarding is the 13th January 2026 followed by the standstill period. Westbury Town Council advises all tendering companies that, due to the higher than anticipated number of tenders received and the complexity of the evaluation process, the previously advertised contract award date of 12 January 2026 will be extended. The Council is undertaking a full and compliant evaluation of all submissions and requires additional time to complete this process in accordance with public procurement regulations. A revised contract award date will be published on Contracts Finder in January 2026. Westbury Town Council thanks all tenderers for their interest in and submissions for the Westbury Public Toilet Refurbishment Contract. In accordance with The Public Contracts Regulations 2015 Westbury Town Council (WTC) is inviting tenders for the Design and Refurbishment of two public toilets in Westbury, Wiltshire. These facilities were leased from Wiltshire Council to Westbury Town Council and are shown in the at the locations shown below: There are 2 sites for refurbishment as per below. Warminster Road, BA13 3PE - W3W describe.flats.eclipses High Street BA13 3BW - W3W interests.removing.defended The contract will be let under a JCT Design & Build Contract (Minor Works 2024). To the best of WTC's knowledge neither site requires planning permission for the refurbishment works to be undertaken. A site visit day has been arranged for 11 a.m on 31 October 2025 and the process for questions and clarifications is described within this document. To assist tenderers WTC has undertaken full Mechanical & Electrical surveys of both sites and these reports are included within the Tender. Companies should also be aware that the Warminster Road public toilet has an asbestos pipe to the rear of the structure that requires safe removal and disposal, in accordance with industry standards and practice. Following professional advice, WTC believes this is the only occurrence at the two sites though it is the successful tenderers responsibility to check this, and if additional asbestos is found arrange for its safe removal and disposal. This should be detailed and included in the Construction Phase Plan (CPP) and approved by the Principal Designer, before any works are undertaken. Deadline for tenders to be received 5th Dec 2025 4pm Timelines site visit 31st Oct 11.00am 2025 Clarifying questions to be received by 14th Nov 2025 Clarifying questions answered 21st Nov 2025 Notification of intent to award 12th Jan 2026 Standstill period start 12th Jan 2026 Standstill period end 26th Jan 2026 Contract commencement date 9th Feb 2026 All tenders are to be posted (NOT EMAILED), Titled Toilet Refurbishment WTC01 2025,The Clerk, The Laverton, Bratton Road,Westbury, Wiltshire, BA13 3EN and received by 5th Dec 4pm 2025