West Yorkshire Police (WYP) have their own Transport Department which undertakes servicing and repairs to police vehicles including replacing worn and punctured tyres.
Suppliers must be able to supply a range of commercially available tyres on a 'supply only' basis to the main stores based in Wakefield and from time to time to any location within the West Yorkshire boundary.
Suppliers should be aware that WYP have an existing contract with Goodyear who provide WYP with Goodyear brand tyres.
To complement the existing Goodyear contract, Suppliers will be required to provide a range of various brand tyres to West Yorkshire Police to meet ad-hoc requirements.
Volumes and brands will vary however the estimated contract value based on historic purchase data is anticipated to equate to around one hundred and fifty thousand pounds per annum (£150,000 p/a).
Healthcare and Forensic Services in Custody (Ref. 049-POL-24)
West Yorkshire Combined Authority (WYCA) as the contracting authority for West Yorkshire Police (WYP) wish to invite Suppliers for the provision of healthcare and forensic services in custody.
The Supplier is required to deliver a high quality and cost effective service, which meets the healthcare requirements of detainees and assists with the recovery of forensic evidence, whilst working to reduce re-offending.
The Supplier must deliver a 24/7/365 embedded service in all Force custody suites, at;
Elland Rd (Leeds DHQ)
Stainbeck (Leeds)
Trafalgar House (Bradford)
Halifax (Calderdale)
Dewsbury (Kirklees) (New station opening 2026)
Havertop (Wakefield DHQ)
There is also an Overspill Suite at Pudsey (Leeds) which is occasionally used.
Plus the North East Counter Terrorism Unit is based in West Yorkshire.
The Force requires one HCP to be embedded at each of the six custody suites. One additional HCP is required as peripatetic cover, referred to locally as resilience cover, to work across all custody suites providing additional assistance and support as required by fluctuations in demand for service. The peripatetic HCP will predominantly be based at Trafalgar House Bradford custody suite when not required to provide cover/assistance at any of the other custody suites.
The service will be supported by an online booking system for the request of healthcare services, triaging & prioritising the order of calls and allocation of assessments to the correct HCP.
Force Medical Advisors & Select Medical Practitioners
West Yorkshire Police, North Yorkshire Police, South Yorkshire Police, Humberside Police, and Cleveland Police are currently contracted as a regional consortium to a single supplier for their services. Each Force currently has a their own service contract with the single supplier who covers the contract services as a whole. This contract will expire 29/10/2025.
In accordance with Police Regulations, Police Pensions Regulations, Injury Benefits Regulations, Local Government Pension Scheme Regulations (LGPS) and relevant legislation advice and guidance, There is a requirement for each Force to have access to a Force Medical Advisor (FMA) / Selected Medical Practitioner (SMP) and Independent Registered Medical Practitioner (IRMP).
West Yorkshire Police are currently scoping out the re-procurement and are considering options around whether to progress with a regional collaborative contract or individual Force contracts. Feedback from this initial preliminary market engagement will be shared with the following forces West Yorkshire Police, North Yorkshire Police, South Yorkshire Police, Humberside Police, and Cleveland Police which will feed into the decision making. West Yorkshire Police have seen the benefit of working directly with local SME's and are considering how to structure the new tender opportunity to ensure it is attractive to the market whilst remaining manageable to oversee and contract manage.
West Yorkshire Police as the lead Force for the Yorkshire and the Humber Regional Scientific Support Services (RSSS) provide Forensic Collision Investigation services to the Yorkshire and Humber police forces. FCI services are provided regionally, whilst operating from one of our four bases at Melton (Near Hull), Sheffield, Thirsk and Wakefield.
The Forensic Collision Investigation Unit provide cover across the whole of the Yorkshire and Humber region an area covering close to 5000 square miles with a population of over 5 million, bisected by three of the north's busiest motorways. We attend scenes ranging from single vehicle collisions on country lanes to multi vehicle incidents on motorways.
West Yorkshire Police (WYP) are getting ready to tender of behalf of the Regional Scientific Support Services (RSSS) for the the replacement of their Laser Scanners and ongoing Maintenance/Support within the Forensic collision division.
As part of our preparations, we are wanting to undertake pre-market engagement with you, potential providers and partners to ensure we get our approach and specification right and that the tender opportunity is attractive to the market.
We encourage you to read and respond to the questions we have asked, providing as much feedback and detail as you are able. Responses will be shared with the Forensic Collision Investigation Team. following pre-market engagement more information will be released regarding the Tender opportunity. Please send responses by Fri 18th April
https://forms.office.com/Pages/ResponsePage.aspx?id=EHMfaJEhm0aOoPdrSn9pn_DlsFoyUDNKmVsaFWYAL-pUM1BXRkVEV1JEQVBHRldUWTFYTldVQzJIWi4u
West Yorkshire Police are getting ready to tender for the Electronic Monitoring Tags requirements. The current contractual arrangements are due to expire 31/01/2026.
As part of our preparations, we are wanting to undertake pre-market engagement with you, potential providers and partners to ensure we get our approach and specification right and that the tender opportunity is attractive to the market.
Please note this preliminary market engagement is not an invitation to tender or a request for formal expressions of interest. We are issuing this preliminary market engagement to assess the reaction of the market in order to ensure the procurement process is well-framed, focused, feasible and likely to be of interest to the market.
Please note the following general conditions:
This preliminary market engagement will help us to refine our requirements.
We reserve the right not to proceed with the tender opportunity.
We will not be responsible for, or pay, any costs or losses or expenses which you or others incur during the preparation and submission of your preliminary market engagement response.
We expect that all responses to this preliminary market engagement will be provided by potential suppliers in good faith to the best of their ability in the light of information available at the time of their response.
No information provided by a potential Supplier in response to this preliminary market engagement will be carried forward, used, or acknowledged in any way for the purpose of evaluating the Supplier in any subsequent formal procurement process.
We would also like to take this opportunity to encourage you to register on the West Yorkshire Polices e-procurement portal. If you are interested in tendering for this opportunity once live, you will only be able to access the opportunity here https://sell2.in-tend.co.uk/blpd/home . Details on how to register are on the portal. Should you have any difficulties or require further help information support is available (and contact details are provided on the portal)
https://forms.office.com/Pages/ResponsePage.aspx?id=EHMfaJEhm0aOoPdrSn9pn_DlsFoyUDNKmVsaFWYAL-pUQVZBMUpIRzBBOVhZMzdVNjVXQUkwTFQzNi4u
West Yorkshire Police (WYP) currently utilises a Case Management and Investigation Tracking System which is due to expire on 31st March 2026. In preparation for its replacement, WYP is seeking to explore the market to identify alternative solutions that meet its operational requirements and to assess compliant procurement routes.
The Authority is specifically interested in Commercial Off-The-Shelf (COTS) solutions that are readily available and can be easily configured to align with WYP's needs.
Any proposed solution must comply with relevant legislation, including the Police (Complaints and Misconduct) Regulations 2020 and the Police Conduct Regulations, and must be adaptable to accommodate future legislative updates.
As a minimum, the solution must offer the core functionality outlined below.
1. Overview
Purpose: Case management and investigation tracking system with full auditability and workflow integration.
New System Type: Transitioning from legacy desktop to a web-based platform (trial started April 2025 by WYP with the intention to use this model to roll out to other forces).
There is a new Version 7.6 which is a legislative changed coming within the next 6 months.
2. User Access & Authentication
- Client-based access control with configurable access levels.
- User IDs: Employee number assigned; password set on enrolment and changed on first login.
Administrator capabilities:
- Configure search options and table contents. (configurable).
- Manage users and groups. (configurable).
- Grant/revoke access to specific reports. (configurable).
- Login method: Web link with username/password.
3. Case Management Features
- Investigations Tab: Displays assigned cases for workload management.
- Search Capabilities: Case reference, type, status, IOPC reference.
- Configurable sub-types linked to case type. (configurable).
- All information fields searchable. (configurable).
- Case Details: 7+ searchable fields including district level. (configurable).
- Summary, progress, details, notes tabs.
- Allegation types and sub-types (configurable).
- Risk assessments driven by legislation. (should be driven by current and emerging legislation and be kept up to date by the supplier)
- Sub Judice case holding.
- Protected characteristics recording. (configurable).
- Geographical/time/date recording.
- Automatic calculation of investigation days.
- "Case-clock" to pause investigation time.
- Assessment tracking.
4. Workflow & Task Management
- Progress Entries: System-generated prompts (e.g., updates needed).
- Workflow Configuration: (configurable).
- Allocate, monitor, complete workstreams.
- Task assignment with due dates.
- Task transfer and sign-off.
- Workflow access control.
- Traffic-light system for task review. (configurable).
5. Integration & Automation
HR System Integration:
- Daily auto-import of staff data.
- Pre-populated officer assignment fields.
- Staff history visibility.
Document Handling:
- Add files (Word, Excel, PDF) via drag/drop or browse.
- Document repository with folder structure. (configurable).
- DID (Documents in Database) functionality. (configurable).
Email integration with Microsoft:
- Attach case documents.
- Format documents into bundles.
- Use templates from X drive.
6. Reporting & Auditing
Audit Trails:
- Track case views/changes.
- Log user/group changes. (configurable).
- View active sessions.
- Export Functionality: (configurable).
- Export search results to Excel.
7. Legislative Compliance
Legislation Monitoring:
- System prompts for legislative changes that are available from the Home Office. (updates must come from the legislative body and be kept up to date)
- Supplier updates system accordingly with direct input from the governing body in the Home Office.
- Admin verification prompts that must have (e.g., "Is this a 2020 case?"). (configurable).
- Time-period based logic for legislation handling.
- Supplier Practices: Must align with Home Office standards. These must be able to be demonstrated and assurance lead.
8. Additional Features
- Staff Tab: Complaint history visibility. (configurable).
- Agent Tab: Third-party information logging. (configurable).
- Interview Logging.
- Niche RMS Integration.
9. Enhancements & Operational Feedback
Lessons Learned
- Add lessons learned per case to build corporate memory at force and individual levels.
- Categorise themes (e.g., custody-related, mispers). (configurable).
Mandatory IOPC Referrals
- System must show referral status and reasons.
- Include a "Mandatory IOPC Referrals List" for categorisation.
- Support referrals for death or serious injury cases.
IOPC Data Extraction
- Quarterly data extraction with date filters.
- "Get Data" function to compile and format relevant case data.
Reactive Investigations
- Auto-add Terms of Reference and Investigation Plans. (configurable).
- Inspector/Sergeant tools for team and task management. (configurable).
- Persistent investigation tracking with documented action logs.
Person & Staff Tabs
- Search by name, details, and protected characteristics.
- View all linked cases.
- Staff tab links to HR system for location and identifiers.
Search Configuration
- Desired ability to configure search criteria beyond defaults.
Protected Characteristics
- Expand staff tab to include all protected characteristics via HR integration. (configurable).
Officer Case Details
- Add suspension/restriction details with visibility across all cases.
- Record hearing outcomes with expiry dates.
- Display allegation history in list format.
Agents Tab
- Searchable functionality for third-party agents.
Whiteboard Tab
- Displays all live cases centrally like a custody whiteboard. (configurable).
Queries Tab
- Used for FOI requests and custom data extraction. (configurable).
Administration Tab(configurable).
- Admins can:
- Configure date ranges, legislation prompts, user views.
- Set auto-messages (e.g., case volume alerts).
- Manage weeding and retention periods (e.g., 7 years, MOPI rules).
- Configure Azure-based user sign-in.
- Create/manage categories and sub-categories.
- Lock/unlock cases and audit access/modifications.
- Translate ranks and manage document folders/templates.
- Configure traffic-light progress management.
- Manage investigation/workflow teams/groups.
- Merge duplicate staff records.
- Restrict access to sensitive cases.
Access Control
- Add users, assign groups, set security levels and user settings. (configurable).
Management Information
- SLA/KPI tracking and system-wide performance overview. (configurable).
Reporting
- Built-in Crystal Reports and bespoke Client Reports. (configurable).
- Admins import custom reports based on external specifications.
Help
- Online guide link available for user support.
Psychology Services;
West Yorkshire Police are looking to re-procure a provision of psychology services, including but not limited to CBT/EMDR, trauma based therapies, in particular, a short course of treatment (up to 8 sessions) with the option to extend in exceptional circumstances. Provider should provide an initial assessment report and a discharge report.
Also included in this contract are the following provisions:
Independent reports on work suitability
Clinical supervision for WYP clinicians
Ad-hoc training/development