UK Public Sector Contracts & Tenders

Ware Community Banking strategy - specification 1. Background Ware, Hertfordshire is a market town with a population of c20K. The Town Centre has a mix of mostly independent businesses. Over the last five years all of the town's high street banks have closed. The post office is based in McColl's in the High Street and offers both personal and business banking facilities, there are various ATMs distributed around Ware. The county town of Hertford approximately four miles away has banking facilities provided by Nat West, Santander, Lloyds and HSBC. The council is seeking suitability experienced consultancy support with this strategic work. 2. The overall remit We wish to commission the following specific outputs: To identify - Is there a need for a community bank hub in Ware or could the needs of the community be better met in another way for both personal and business banking. To define - What a community bank hub is, providing options and examples from other communities in the UK and further afield if relevant. To create - A business plan with SMART objectives for a community bank to include (but not limited to) the following. • Legal structure / Governance arrangements • Ownership • Cost and income proposals • Space required • Security arrangements • Partner organisations • Grants available, capital and revenue • Hours of operation • Staffing • Capital costs • Revenue income and costs 1 to 5 years • Marketing And produce a business plan / scoping document with SMART objectives for the other options if the community bank hub scheme is not progressed. • Legal structure • Ownership • Cost and income proposals • Space required • Security arrangements • Partner organisations • Grants available, capital and revenue • Hours of operation • Staffing • Capital costs • Revenue income and costs 1 to 5 years • Marketing The consultant may be asked to produce an opening plan with costs and timescales dependent on the evaluation of the business plan by the Council, (a separate cost should be included for this item) We envisage the appointed consultant(s) working with council officers and members and our various partners and stakeholders in a collaborative way to find solutions. The consultant is encouraged to liaise with the following groups or individuals. • Derek French • The Banking Hub company • Post Office Counters • Access to Cash Group 3. Detailed requirements Specifically, we would like support in the following areas: • a desk top review supplemented by interviews/discussion with key contacts locally in order to reflect back to the council • a reasoned, evidence-based discussion of the issues and potential solutions • a clearly laid out action plan containing SMART actions and targets • reference to the latest thinking and best practice regarding banking services •

Project name Ware Cemetery bund levelling Project objective To remove or relocate the soil bund from cemetery and level ground to reclaim land in cemetery for the use of more burials, the area reclaimed from the bund to be reseeded as required. Project location Ware Cemetery Wulfrath Way Ware Hertfordshire SG12 0DN Bund area shown on map appendix 1 Contract value £20K to £50K (ex VAT) Timescales Preferred start date September 2022, other dates will be considered taking into account potential weather restrictions and growing season for seeded areas. Contact details for further information and site visits Matt Watkins, Maintenance Manager. Email: matt@waretowncouncil.gov.uk Phone: 01920 460316 Mobile: Contact details for invoice queries Sean Higgins, Finance Manager sean@waretowncouncil.gov.uk Phone 01920 460316 Primary contact details during the project period. Matt Watkins, Maintenance Manager. Email: matt@waretowncouncil.gov.uk Phone: 01920 460316 Contractor requirements essential As per tender specification. Contractor requirements desirable Previous experience of similar work with a cemetery or burial authority. Return date for tender submissions 9am on 6th June 2022 Preferred method by email to tenders@waretowncouncil.gov.uk . If large documents such as maps or visuals are submitted, please provide a paper copy to Ware Town Council The Priory High Street Ware SG12 9AL Postal tenders or additional information should be submitted in an envelope marked, Ware Cemetery Bund levelling tender Please do not submit enquiries of a general nature to tenders@waretowncouncil.gov.uk as the inbox is only monitored at the time a tender is due to close. Detailed specification To remove soil bund from cemetery and level ground to reclaim land in cemetery for the use of more burials. The following information is provided for guidance, contractors are expected to undertake their own evaluation and measurements. The bund volume is approximately 1106m3 in volume, the available area to tip onto is approx. 1881m2. One potential option is to grade the existing subsoil from 0 at the grave side to approx. 1m at the house side (forming a wedge) this will be compacted in layers to facilitate grave digging through the new profile. The topsoil will be re-spread and seeded on completion. This should give a workable area of around 2200m2. The council are open to variations that still meet the objective of increased burial space at the Cemetery.

To renovate the Conservatory to agreed specifications including change of flooring, modernize the bar area, lighting and décor and make the kitchen food service doors more practical for use. The aspiration is for a design scheme that is modern and airy but sympathetic to the heritage of the Priory building. The Conservatory primary use is for wedding receptions, any design elements should be neutral to work with colours and schemes for Priory guests. In general access to the Conservatory will be Monday to Friday from 8am until 8pm. If work is required to be undertaken over the weekend, this can be arranged with the Operations Manager. Ware Priory is operational with commercial and charity events at various times. Coordination with the Operations Manager or Sales and Marketing Manager will be required as it may be necessary that no work is carried out should it be deemed to cause disruption to private events on the Priory estate. There are a number of business tenants that hire space on the first and second floor of Ware Priory. None are located near the Conservatory, but the contractor will be expected to advise the Operations Manager if any work due to be carried out will be disruptive to them so that she can manage this situation, either by noise or dust pollution. Ware Priory will require reporting as required and in particular any impact on the project timescale, plus anything that may cause reputational damage to Ware Priory. Please specify in the pricing schedule the requirement for any phased payments. WTC seek to pay all correct invoices within 30days. WTC will retain 10% of the contract value for a period of 3 months. Clause to be inserted as required. The Council require assurances from all potential contractors through the provision of appropriate documentation that: • All operatives are suitably trained and qualified to use any machinery involved in the work. • Operatives will at all times wear suitable protective clothing and high viz jackets. • Safety and advisory signage will be required as necessary • Contractors will be required to supply details of public liability insurance with the tender papers. • Contractors will be required to undertake a COSHH assessment for all chemicals used during the delivery of the contract. • Contractors will be expected to provide a method statement detailing how the various elements of the work will be undertaken. • Project timescales will be provided where applicable.

Detailed specification The kitchen is primarily used as a function/finishing kitchen for our external catering partners to use and needs to be set up to service up to 100 covers. Some existing equipment will need to be removed, and some will need to be replaced. There will be a need for some modifications to existing utilities to facilitate new equipment and new layout. Please see attached document for full specification. Whilst this is largely what we are looking for, we are not tied to specific brands and will accept alternatives of the same dimensions, capacities and performance. Overview: To supply and fit appropriate vinyl safety flooring to all areas of the kitchen, estimated at 62sqm. To supply and fit Whiterock wall covering in all areas - approximately 28 linear meters in main kitchen area, and 9.6 linear meters in adjoining storeroom. To reconfigure/replace the extraction canopy to suit the new required layout. To supply and fit 2 new refrigerators within the kitchen with adjustable internal racking. To remove existing undercounter fridges and replace with stainless steel worktops. To supply and fit a new electric stainless steel 'Pass' with gantry lighting and disconnect and remove the existing gas-powered Pass. To replace the existing gas hob with an electric alternative. Access and possible restrictions in the delivery phase of the project. Access to the site will be 8am-5pm Monday-Friday as standard. Hours outside of this can potentially be arranged with the Operations Manager. The building will still be in operation - with office workers and tenants onsite various times. Coordination with the Operations Manager will be required to ensure there is limited disruption to areas outside of the kitchen itself. We are also refurbishing the function room adjacent to the kitchen within the same time period, so there may be a need to work alongside the contractors appointed for these works. There is parking on site for site vehicles. Progress reporting The council will require reporting as required and in particular any impact on the project timescale, plus anything that may cause reputational damage to the council. Payment terms Please specify in the pricing schedule the requirement for any phased payments. WTC seek to pay all correct invoices within 30days. Retention value / period WTC will retain 10% of the contract value for a period of 3 months. Penalty clauses Clause to be inserted as required. Conditions of contract The Council require assurances from all potential contractors through the provision of appropriate documentation that: • All operatives are suitably trained and qualified to use any machinery involved in the work. • Operatives will at all times wear suitable protective clothing and high viz jackets. • Safety and advisory signage will be required as necessary • Contractors will be required to supply details of public liability insurance with the tender papers.

Works to be undertaken The work to be undertaken are to maintain all grassed areas within the site Clearance of leaves and removed from site Maintenance of all beds Clearance of litter from site All works as specified are to be provided by the Contractor within the Annual Sum except where otherwise provided in this specification or elsewhere in the Contract Documents. The whole of the work shall be carried out in accordance with the principles and practices of accepted and recognised horticultural standards. The Contractor must ensure that the Councils property and that of the memorial owners is protected against accidental or negligent damage which may be occasioned through undertaking the works specified.Any damage occasioned by the Contractor in carrying out the works contracted hall be immediately reported to the Council. The property shall be made safe and further repaired to the satisfaction of the owner or agent of the property at the earliest convenient time, or as directed, and at the sole cost of the Contractor. Ground and Weather Conditions The Contractor shall make due allowance for climatic variations which may impact on their scheduled programme of operations. Work shall not be carried out with any machinery when ground conditions are such that puddling, deep rutting, or any other detrimental effects may occur. Grassed Areas General Conditions (Grass Cutting) The Contractor shall make full provision within the Tendered Rates for all costs that the Council shall incur in maintaining the areas specified for Grass Cutting and for the periodic tasks that are stipulated in the Schedule. The general conditions shall apply to each type of cutting regime and should be allowed for in items referring to grass cutting. Some locations may have a mix of regimes which must be noted when cutting the site. Grass cutting shall take place whenever required to ensure standards are met throughout the full calendar year. Grass shall be cut up to the hedge, roadway, fencing, walls and memorials, all obstacles shall be cut around and beneath to the same height as the majority of the site at each visit. All temporary obstacles that can be moved, shall be moved to facilitate cutting and replaced immediately the grass beneath has been cut. Extreme care shall be taken when cutting around tree bases to avoid damage to tree or plant material. Prior to grass cutting, inspect all areas to be mown and remove litter, including dog faeces and all items and obstructions which may cause damage or injury to people, property or machinery. Where hypodermic needles etc. are encountered, take all necessary handling and disposal precautions. The finish shall be free of ribbing, skids, ruts, excessive tyre marks, or divots. Any accumulations of arising's in areas that are mown with un-boxed mowers shall be removed. Soft vegetative growth other than grass shall be deemed to be part of the agreement where it falls within the sites of grass.

TENDER: New air conditioning units in Fletchers Lea building On behalf of Ware Town Council I have the pleasure of inviting you to submit a fixed price tender to install air conditioning units in fletchers lea building. I would be grateful if you would indicate your willingness to submit a tender and by the due date, have the necessary resources to carry out the works and provide the documentation requested as part of the tender process. Tenders should be submitted in an envelope marked, " Air conditioning Tender" and on the enclosed FORM OF TENDER. In addition to this please enclose the following: Details of your environmental policies and procedures Contractors will provide details of Public Liability Insurance cover with the tender papers COSHH assessments for all chemical substances to be used while working on the contract. Method Statements detailing how the various elements of the contracted work will be undertaken Tenders should be returned to the office at the latest by Noon on 10th of October 2023. Preferred method is by email tenders@waretowncouncil.gov.uk The Council reserve the right to not accept any or the lowest tender. If you have any queries or require additional information please get in contact with me. Yours faithfully, Mr. Terry Philpott Sean Higgins Clerk to the Council Responsible Finance Officer SPECIFICATION FOR THE NEW AIR CONDITIONING UNITS IN Fletchers Lea building Contractor to install a system that can heat and cool the main hall and behind the bar area to the desired temperature. System to be installed in such a way that is aesthetically pleasing Tender to include installation of mains electrical supplies from local fuse board. Tender to include duration of installation. Tender to include 5 year guarantee on parts and labour. Contractor to confirm their availability to start and the time expected on site. Contractor to make a site visit before sending in a Tender CONDITION OF CONTRACT The Council require assurances from all potential contractors through the provision of appropriate documentation that: All operatives will be suitably trained and qualified to use any machinery involved in the work Operatives will at all times wear suitable protective clothing and high viz jackets and display safety signage as necessary Operatives will be aware of and trained on all H&SE aspects of working with any machinery used in carrying out this contract and working on the public areas Contractors will provide details of Public Liability Insurance cover with the tender papers COSHH assessments for all chemical substances to be used while working on the contract. Method Statements detailing how the various elements of the contracted work will be undertaken Timescales will be provided for installation FORM OF TENDER AIRCONDITIONING WORKS AT FLETCHERS LEA Please price excluding VAT.

The Priory is a listed building. We have a small passenger and goods lift capacity for 6 persons and a maximum load of 450 kg that is used from the ground floor to get to the first floor. We also have a motor room to the side of the lift. The lift is all most 30 years old and is in need of complete upgrade. All tenders will need to do a complete site survey to be arranged with the maintenance manager before putting in a tender. Tender to come with maintenance contract costs. Access and possible restrictions in the delivery phase of the project. Access to the priory is from 8 to 5 every week day. Weekend work can be arranged with maintenance manager if there is no events on. Progress reporting The council will require reporting as required and in particular any impact on the project timescale, plus anything that may cause reputational damage to the council. Payment terms Please specify in the pricing schedule the requirement for any phased payments. WTC seek to pay all correct invoices within 30days. Retention value / period WTC will retain 0% of the contract value for a period of X months. Penalty clauses Clause to be inserted as required. Conditions of contract The Council require assurances from all potential contractors through the provision of appropriate documentation that: • All operatives are suitably trained and qualified to use any machinery involved in the work. • Operatives will at all times wear suitable protective clothing and high viz jackets. • Safety and advisory signage will be required as necessary • Contractors will be required to supply details of public liability insurance with the tender papers. • Contractors will be required to undertake a COSHH assessment for all chemicals used during the delivery of the contract. • Contractors will be expected to provide a method statement detailing how the various elements of the work will be undertaken. • Project timescales will be provided where applicable. Access and possible restrictions in the delivery phase of the project. Access to the priory is from 8 to 5 every week day. Weekend work can be arranged with maintenance manager if there is no events on. Progress reporting The council will require reporting as required and in particular any impact on the project timescale, plus anything that may cause reputational damage to the council. Payment terms Please specify in the pricing schedule the requirement for any phased payments. WTC seek to pay all correct invoices within 30days. Retention value / period WTC will retain 0% of the contract value for a period of X months. Penalty clauses Clause to be inserted as required. Conditions of contract The Council require assurances from all potential contractors through the provision of appropriate documentation that: • All operatives are suitably trained and qualified to use any machinery involved in the work. • Operatives will at all times wear suitable protective clothing and high viz jackets.

Contractor requirements essential As per tender specification. Contractor requirements desirable Previous experience of similar projects Return date for tender submissions Tenders need to be returned by 30th of September Preferred method by email to tenders@waretowncouncil.gov.uk . If large documents such as maps or visuals are submitted, please provide a paper copy to Ware Town Council The Priory High Street Ware SG12 9AL Postal tenders or additional information should be submitted in an envelope marked , Confidential: Ware Town Council Public Toilets refurbishment. Please do not submit enquiries of a general nature to tenders@waretowncouncil.gov.uk as the inbox is only monitored at the time a tender is due to close. Detailed specification See attached documents Access and possible restrictions in the delivery phase of the project. Access to the Priory Grounds available seven days per week from 8am to 5pm. Liaison with the Priory Operations Manager to avoid noisy works that may coincide with occasional events. Progress reporting The council will require reporting as required and in particular any impact on the project timescale, plus anything that may cause reputational damage to the council. Payment terms Please specify in the pricing schedule the requirement for any phased payments. WTC seek to pay all correct invoices within 30days. Retention value / period WTC will retain 0% of the contract value for a period of X months. Penalty clauses Conditions of contract The Council require assurances from all potential contractors through the provision of appropriate documentation that: • All operatives are suitably trained and qualified to use any machinery involved in the work. • Operatives will at all times wear suitable protective clothing and high viz jackets. • Safety and advisory signage will be required as necessary • Contractors will be required to supply details of public liability insurance with the tender papers. • Contractors will be required to undertake a COSHH assessment for all chemicals used during the delivery of the contract. • Contractors will be expected to provide a method statement detailing how the various elements of the work will be undertaken. • Project timescales will be provided where applicable. Progress reporting The council will require reporting as required and in particular any impact on the project timescale, plus anything that may cause reputational damage to the council. Payment terms Please specify in the pricing schedule the requirement for any phased payments. WTC seek to pay all correct invoices within 30days. Retention value / period WTC will retain 0% of the contract value for a period of X months. Penalty clauses Conditions of contract The Council require assurances from all potential contractors through the provision of appropriate documentation that:

Specification of Works Extension, Re-modelling & Refurbishment Works Ware Priory Lido, Priory Street, Ware, Hertfordshire, SG12 0DA On Behalf of:- Ware Town Council Contents 1.0 Preliminaries & Contract Conditions 3 2.0 Schedule of Works 37 Appendices Appendix A - Collection Page Appendix B - Form of Tender Appendix C - TBS Amwell Quotation Appendix D - Ironmongery Schedule 1.0 Preliminaries & Contract Conditions A10 PROJECT PARTICULARS 110 THE PROJECT • Name: Extension, re-modelling and refurbishment works. • Location: Ware Priory Lido, Priory Street, Ware, SG12 0DE. • Length of contract: 40 weeks. 120 EMPLOYER (CLIENT) • Name: Ware Town Council. • Address: The Priory, High Street, Ware, Hertfordshire, SG12 9AL. 130 PRINCIPAL CONTRACTOR (CDM) • Name: To be appointed. 135 ARCHITECT • Name: iCON Building Consultancy Limited. • Address: 13 Ducketts Wharf, South Street, Bishop's Stortford, CM23 3AR. • Contact: Chris Day. • Telephone: 01279 653386. • E-mail: chris.day@iconbc.co.uk. 140 CONTRACT ADMINISTRATOR • Name: iCON Building Consultancy Limited. • Address:13 Ducketts Wharf, South Street, Bishop's Stortford, CM23 3AR. • Contact: Stuart Roberts. • Telephone: 01279 653386. • E-mail: stuart.roberts@iconbc.co.uk. 150 PRINCIPAL DESIGNER • Name: iCON Building Consultancy Limited. • Address: 13 Ducketts Wharf, South Street, Bishop's Stortford, CM23 3AR. • Contact: Chris Day. • Telephone: 01279 653386. • E-mail: chris.day@iconbc.co.uk. 160 QUANTITY SURVEYOR • Name: iCON Building Consultancy Limited. • Address: 13 Ducketts Wharf, South Street, Bishop's Stortford, CM23 3AR. • Telephone: 01279 653386. • Contact: Stuart Roberts. • Telephone: 01279 653386. • E-mail: stuart.roberts@iconbc.co.uk. 170 CIVIL & STRUCTURAL ENGINEER • Name: Richard Hatton Associates Limited. • Address:14 Weston Barns, Hitchin Road, Weston, Herts, SG4 7AX. • Contact: Colin Wilson • Telephone: 01438 350933. • E-mail: colin@richardhatton.co.uk. 190 MECHANICAL SERVICES ENGINEER • Name: PB Design & Consultancy Limited. • Address: Woodside Cottage, Wood Lane, Renhold, Bedford, MK41 0LT. • Contact: Peter Murphy. • Telephone: 07772 261184. • E-mail: peter@pbdesignltd.co.uk. 200 ELECTRICAL SERVICES ENGINEER • Name: Tyse Design & Consultancy Limited. • Address: 2 Osier Link, Ampthill, MK45 2TW. • Contact: Lee Tysoe. • Telephone: 07968 231920. • E-mail: lee@tysedesign.co.uk. A11 TENDER AND CONTRACT DOCUMENTS 110 TENDER DRAWINGS • The tender drawings are: iCon Building Consultancy Architectural Drawings Enclosed in tender pack.

To renovate the decking areas of Fletcher's Lea to agreed specifications. Fletcher's Lea is a multipurpose space that serves high end guests attending weddings, celebrations and conferences but also provides a setting for a variety of events for the community of Ware. The aspiration is to improve the current facilities so that it is desirable to all clientele whilst being functional and efficient for every use. In general access to Fletcher's Lea will be Monday to Friday from 8am until 8pm. If work is required to be undertaken over the weekend, this can be arranged with the Sales and Operations Manager. Ware Priory is operational with commercial and charity events at various times. Coordination with the Sales and Operations Manager will be required as it may be necessary that no work is carried out should it be deemed to cause disruption to private events on the Priory estate. There are a number of business tenants that hire space on the first and second floor of Ware Priory. None are located near Fletcher's Lea, but the contractor will be expected to advise the Sales and Operations Manager if any work due to be carried out will be disruptive to them so that she can manage this situation, either by noise or dust pollution. Detailed Specification of Fletcher's Lea External Refurbishment Project Large Decking Area overlooking the river. • Replace the wooden decking with a composite decking or paving. • Possible hardware to attach festoon lighting • Approximate measurement - 106 sq m* Side Decking Panels • Replace the wooden decking with a composite decking or paving • Small side areas by the 4 x doors • 1.84m x 3m* Front Entrance • Replace the wooden decking with a composite decking or paving * • Replace the signage • Treatment of grey areas wooden panelling * approximate measurements - contractor will be required to take exact measurements when carrying out their site visit.

Please see information on attached document. Please note there is an additional cleaning contract in the same area

Please see information on attached document. Please note there is an additional cleaning contract in the same area.

To design and install PV (Solar Panels)on the Fletchers Lea building and link to the Priory building for energy use. Solar Energy System The following details are to be used for tender purposes to ensure quotes can be compared: Install capacity 50KW Estimated number of panels 116 Energy Savings and ROI These should be calculated within the tender across a 20 year period using the following to enable comparison between quotes: 7% increase in energy cost each year Estimated energy usage 133,000 kWh/yr Custom Tariff Electricity Tariff energy charges at £0.26/kWh and Smart Exposure Guarantee £0/kWh

To provide a security and lock up service for the Ware Priory building, Fletcher's Lea, surrounding grounds and park and events taking place therein.

General The Ware Priory Estate consists of the Ware Priory building, a 13th Century, Grade 1 listed building and Fletcher's Lea, a 20 year old building directly adjacent across from the side car park. Between them, both buildings and the surrounding waterside gardens welcome private events such as (but not exclusive to) weddings, parties and meetings from 10 - 200 guests and public events from 20 - 2000 guests. CCTV is available and covers outward from the main Ware Priory Reception, the hallway to the back of the Ware Priory Building (The tenants entry/exit point), Outside and Inside the Main Entrance to Fletcher's Lea, and the view of the Ca Park from Fletcher's Lea. A core Ware Town Council staff of 17 plus bank staff are employed and there are currently 6 tenants with their own staff that lease rooms on the 1st and 2nd floors of Ware Priory. There is a public toilet block located in the grounds of Ware Priory Ware Lido is located around the corner in Priory Street. Security Provision is required for the following activities:- • (A) Toilet lock up - Daily • (B) Priory Building Lock up and Review of grounds - Daily • (C) Fletchers Lea lock up - Daily • (D)Reception cover for Staff meetings (Usually once a month 10am - 1pm) and Out of Hours Meetings (5pm - 10pm)- Occasional • (E) Small event cover (10-40 people) (generally 5pm - 10pm) - 1-2 times per week • (F) Medium event cover (40-80 people) (generally evenings 6pm - midnight) (weddings anytime from noon until midnight)- 6 times per month • (G) Large event cover (80-150 people) (generally evenings 6pm - midnight) (weddings anytime from noon until midnight) - 2-4 times per month • (H) Very large event cover including grounds (up to 2000 people) - up to 4 times per year (generally noon up to midnight) • (I) Alarm callouts including the Ware Lido please include your maximum call out time for such an eventuality Tenderers with no prior knowledge of Ware Priory will need to do a complete site survey to be arranged with the Sales & Operations Manager before submitting a tender. All applicable regulations, industry standards, safety standards and commissioning should be included. All details to be completed on the provided tender form.

Re-modelling and refurbishment works at Ware Priory Lido to enhance the external appearance of the site. See attached documents.

The design, supply, installation, testing, maintenance, removal and storage of a comprehensive Christmas lighting and decorations scheme for Ware Town Centre. The contract will run for five Christmas seasons (2026-2030).