UK Public Sector Contracts & Tenders

*This is for information only, as the contract has been awarded*. West Kent Housing Association requires a supply partner to maintain and support its financial accounting system "Advanced Financials"

*This is for information only, as the contract has been awarded* West Kent Housing Association require financial reporting and accounting advisory services relating to FRS 102 amendments. Delivery of the impact assessment of the implementation of the FRS 102 changes. Including: • Impact assessment • Develop accounting policy papers • Quantification and measurement support on revenue recognition • Quantification and measurement support on lease accounting • Disclosure support This is a new standard requirement which has to be rolled out for year ended 31 March 2027. The external expertise will support the audit and statue compliance.

Provision of fly tipping removal services to support the estates cleaning and grounds maintenance contracts.

*This is for information only, as the contract has been awarded* West Kent requires removals/transport to storage service on an ad hoc basis. Requests usually come from the Decants team, as this forms the majority of our need, however, sometimes the request will come from the Allocations team for Rightsizing or a managed move, where assistance is required.

*This is for information only, as the contract has been awarded* External repairs to West Kent properties, including but not exclusively: • Excavation of water mains and underground pipe bursts • Excavation of condense soakaways • Excavation of drainage soakaways • Repair and replacement of drainage pipes • Reinstatement works, concreting, paving, block paving, fencing and turfing • Property roofing associated with plumbing and heating works • Roofing associated with garage works • Garage structural and drainage works • Demolition works The contract will be for an initial 5-year term, with up to 3-years extensions, performance depending. The form of contract will be JCT MTC (2024 edition) with standard West Kent amendments.

*This is for information only, as the contract has been awarded* Upgrade from Integrator Classic to Integrator Plus software, with amended contract terms.

*This is for information only, as the contract has been awarded* The following services are to be provided to relevant properties owned and/or managed by West Kent Housing Association: Grease Extract Ventilation Cleaning: The cleaning programme comprises all grease extract ventilation canopies to be cleaned internally and externally, to include all filters, external surfaces of light diffusers and internal surfaces of filter housing area as accessible to arms reach from filter housing. The interior surfaces of the grease extract ducting will be cleaned of all dirt, dust and grease deposits from existing access panels and filter entry points, as accessible. All fan blades, housings and the remaining ducting to air will be thoroughly cleaned of all dirt, dust and grease deposits. This shall include any grilles or guards at the point of emission and any incidental fouling of adjacent roof, where access is provided. Systems are to be cleaned to BESA TR19 Grease and NAADUK NAAD21 industry guidelines. Laundry Extract Ventilation Cleaning: The cleaning programme comprises all accessible ductwork that emanates from industrial dryers, from the connection to the dryer through to the exhaust points. Any sections of ductwork that are inaccessible for cleaning are to be noted on the post service report with suitable remedial actions, such as exchanging sections of flexible ductwork, detailed. All fan blades, housings and the remaining ducting to air will be thoroughly cleaned of all dirt and dust grease deposits. This shall include any grilles or guards at the point of emission.. Systems are to be cleaned to BESA TR19 Air and NAADUK NAAD21 industry guidelines.

*This notice is for information only as the contract has been awarded* The scope of services will include (Schemes communal areas only): • Scheduled general cleaning of doors, flooring, stairs, handrails, wall surfaces, light covers, internal fixtures and fittings, internal communal doors and glazing, lifts, fire safety equipment, general surfaces etc, in accordance with an agreed Schedule of Rates, agreed frequency and where applicable. The services may also include: • Fire safety works to consist of the simple, visual inspections of communal areas to confirm that exits are not blocked, fire doors appear undamaged, fire action notices are in place, no rubbish or belongings are present that may cause a fire risk or obstruct exits, fire doors are shut, etc, in accordance with the agreed cleaning schedule and where applicable. Any such issues to be reported to the Supervisor for alerting the Client. • Ad hoc general cleaning of doors, flooring, stairs, offices, handrails, wall surfaces, light covers, internal fixtures and fittings, internal doors and glazing, lifts, fire safety equipment, general surfaces etc, due to urgent requirement and against an agreed Schedule of Rates. • Ad hoc specialist cleaning such as the deep cleaning of carpets, furniture and fittings, mechanical or manual hard floor scrubbing, in accordance with an agreed Schedule of Rates and where applicable. The full details of the services are set out in the specification.

*This is for information only, as the contract has been awarded*. The Client wishes to enter into an agreement with a Lift Contractor for the refurbishment of an existing MRL traction passenger/light goods lift located in Templar Court, Edenbridge, Kent TN8 6DN.

West Kent Housing Association requires a supply partner to maintain and support its financial accounting system "Advanced Financials"

*This is for information only, as the contract has been awarded*. West Kent is seeking tenders from suitably experienced and qualified Contractors to carry out works to the lifts at Tennyson Lodge, which is categorised as a “higher risk building” (HRB) for the purposes of the applicable building safety legislation. The proposal is to replace and modernise the two firefighting lifts to current standards including lift shaft structural assurance and fire stopping. The lift control panels will be replaced, and the door systems overhauled or replaced. The lifts will be re wired. One lift at the location must be kept in operation at all times for the duration of the works by the Contractor. The full details of the services are set out in the specification which will form part of the Contract.

Provision of scaffolding for working at height access required by West Kent contractors.

*This is for information only, as the contract has been awarded*. Renewal of passenger lift autodiallers which includes monitoring within the CMS portal along with the Gateway system.

*This notice is for information only as the contract has been awarded* West Kent Housing Association is seeking a supply partner for the provision of a contract management system: Providing a central repository for all supplier contracts, in a consistent format, with straightforward access by contract owners and automated alerts for renewals, performance reviews and termination notice periods. Digitising contract details capture and processing using an AI-powered OCR tool that extracts and registers data directly into the contract management system. Improving data accuracy and reducing manual entry, which minimises errors and frees up staff time for higher-value tasks. Enhancing financial visibility and control, enabling better decision-making and compliance with audit and regulatory requirements. Supporting strategic goals such as operational excellence, digital transformation, and cost efficiency. Enabling the procurement function to support the wider business more effectively and efficiently.

Provision of lone worker phone apps and devices to all members of staff who work alone in the community.

Marketing material for new build shared ownership sales, including but not limited to: • Site plan design • External CGI of surrounding areas, such as street scenes, topography • Internal CGI of individual rooms • Floor plan designs • Internal CGI • Exterior eg gardens • Development sign artwork / fixings • Website graphics for development launch Specific requirements to be agreed on a scheme by scheme basis