An invitation to tender, prepared by Walton Community Council (WCC), inviting proposals for the maintenance of Sports Grounds at Walnut Tree, Browns Wood and Wavendon Gate in Milton Keynes.
Applications should be made according to the form of tender attached to this notice, to
Lesley Davies (Operations Officer)
Walton Community Council
MK SNAP Building
20 Bourton Low
Walnut Tree
Milton Keynes
MK7 7DE
Email: operations@waltoncommunitycouncil.gov.uk
Additional information: The two maps of Browns Wood Sports Ground join to form one area for the purposes of the contract. The Browns Wood maps are not an exact reflection of the current layout. On 'Browns Wood red line drawing landscape' the area shaded in blue on the right had side of the two areas is now a car park. The round area on that side shown on the map was a play area that no longer exists.
The security, opening and closing of a Multi-Use Games Area (MUGA) and the security, opening and closing of three car parks at Browns Wood Sports Ground, Walnut Tree Sports Ground and Wavendon Gate Sports Ground.
The bidder will be required to submit a proposal explaining how it will meet WCC's requirements as described in the specification at Section 10 of this document and the commercial terms on which WCC propose to contract in due course with the successful bidder.
INSTRUCTIONS TO BIDDERS
THE ITT IS AN ATTACHMENT ON THIS NOTICE
Please read the instructions on the ITT procedures carefully. Failure to comply with the instructions or to return any of the required documents or information may invalidate your bid. Your bid must be returned by the time and date given.
Your proposal should follow the format described and you should answer the specific questions set out in this document. The tender process will be conducted in a manner that ensures bids are evaluated fairly against weighted criteria set out in Section 11.
The following must be completed:
a) Form of Quotation
b) Statement of Non-Collusion
c) Evaluation Questions
d) Pricing Schedule (What you will charge for the works)
e) Copies of Insurance Schedule, as appropriate
f) All supporting documentation as required
Respond in full to each of the questions to allow WCC to make an informed selection of the most appropriate solution. This is to ensure that WCC can compare each of the options and suppliers in a fair, like-for-like manner.
Indicate if your bid is reliant on any third parties for any aspects of fulfilling the service. In such cases you should provide full details of subcontractors and partners, the nature of the relationship and the intended balance of work to be completed, and copies of quality assurance arrangements operating with subcontractors. Failure to do so may lead to your bid being rejected.
Envelopes and packages used to return the ITT must bear no reference to the bidder's name. Quotes received before the due deadline will be retained unopened until then.
Questions About the Invitation to Tender
You may submit questions or points of clarifications relating to the quotation and documentation, by post or email, by no later than 5pm on Wedn. 4 October 2023
to: Lesley Davies, Operations Officer, Walton Community Council, MK SNAP Building, 20 Bourton Low, Walnut Tree, Milton Keynes, MK7 7DE
Email: operations@waltoncommunitycouncil.gov.uk
A tender for a 3 year contract to empty 39 dog bins in the parish of Walton in Milton Keynes.
The bins are located at various locations in the Parish and are emptied twice weekly.
The tenderer will be required to submit a proposal explaining how it will meet WCC's requirements as described in the specification at Section 10 of the tender document and the commercial terms on which WCC propose to contract in due course with the successful bidder.
You may submit questions or points of clarification relating to the tender documents, by post or email, by no later than 5pm on Friday 19 April 2024 to:
Dan Preston (Council Clerk)
Walton Community Council
MK SNAP Building
20 Bourton Low
Walnut Tree
Milton Keynes
MK7 7DE
Email: clerk@waltoncommunitycouncil.gov.uk
Answers to Questions
Queries or requests for clarification received after the above deadline will not be answered. Answers to questions received by WCC will be circulated by email on or before 5pm on Friday 26 April 2024 to all bidders, without revealing the identity of the individual bidder that put forward the question.
Summary of Procurement Timetable
The following is a summary of the timetable that is applied to the procurement of services. WCC reserves the right to alter this timetable by notice to bidders.
Event Deadline/Comment
Release Date - Monday 8 April 2024
WCC to receive email confirmation of receipt of your submission Within two working days of receipt - 5pm on Wednesday 10 April 2024
WCC's receipt of questions / clarifications relating to the ITT - 5pm on Friday 19 April 2024
WCC to circulate response to questions / clarification to all bidders. - 5pm on Friday 26 April 2024
Deadline for receipt of Invitations to Tender - 12 noon on Friday 31 May 2024
Contract Award Date - Tuesday 11 June 2024
WCC to inform all bidders of outcome of tender - Within two working days of the contract award date - before 5pm on Thursday 13 June 2024
Signing of contract - Monday 30 June 2024
Contract implementation date - Tuesday 1 July 2024