UK Public Sector Contracts & Tenders

Trowbridge Town Council is looking for a contractor to provide professional grave-digging services to our cemetery in Trowbridge. The council is looking for a competent contractor to support our new Cemetery Officers in providing smooth operation of these sensitive services. The contractor also has the option to quote for Ground Maintenance Services to the same site.

The requirement to undertake cleaning services to the Trowbridge Town Council buildings/assets. The largest two sites are, The Civic Centre which is mixed-use by means of offices for the town council and tenants along with a venue which caters for events ranging from 10-1000 people attending and operating over 7 days per week and Trowbridge Museum, open to the public 5 days per week, Tuesday - Saturday with an average daily footfall of 100 per day. Other sites include: The Longfield Community Centre, Trowbridge Cemetery (Chapel and Conveniences), Walkers Yard (Storage and Rangers base) and the Public Conveniences due to open this year in Trowbridge park. Additional information: Site Visits; Can be arranged in advance with the site managers listed in the documentation.

Construction of base on which modular WC block (constructed offsite by others) is to be sited. Provision of foul and surface water drainage systems and water supply to serve the WC block, and connect electrical supply, with associated external works. Those interested should read all the information before confirming they wish to apply. Questions related to this proposal are to be directed to the architect/contract admin, using the contact details provided in the document 'Preliminaries' Client-guided site visits are restricted to Wednesdays and Thursdays during this tender period. To book this site visit, a session must be booked using this link: https://outlook.office.com/bookwithme/user/019c79c1b5d6402bbecaf1a5c7f7f273@trowbridge.gov.uk?anonymous&ep=plink

Multi Use Games Area (MUGA) refurbishment Introduction Trowbridge Town Council are inviting tenders from competent interested parties to refurbish the existing Multi Use Games Area in Trowbridge Park. The refurbishment required is for a 3G cork infill pitch with drainage. Inline with the football foundation specifications. It is expected that all companies wishing to tender must be a SAPCA member. Location The MUGA is centrally located in the Trowbridge Town park. What3words location: ///digitally.gasping.fingertip History The Multi Use Games Area is a very well used facility. The existing MUGA was last resurfaced over 5 years ago. Recently the drainage on the existing tarmacadam surface has become an issue and alternatives have been sought. In conjunction with our consultants, we are seeking to upgrade the existing facility to a 3G facility with cork infill. Tender Submissions Trowbridge Town Council require tenderers to submit a tender containing a detailed financial cost statement along with example RAMs, relevant case study examples, insurance details and any other relevant information. Assessment of Submission It is the intention of the Town Council to assess the bids through the use of a matrix with a weighting of 60% quality and 40% price. A copy of the quality matrix criteria and weighting is attached to the tender. The Town Council does not bind itself to accept the lowest or any tender, nor will it pay any expenses which may be occurred by any Tenderer in the preparation of this tender. All recipients of these documents, whether or not they submit a tender, shall treat them as private and confidential. Tenders which do not conform to the foregoing instructions will not be considered. All rates and prices must be, and will deem to have been, tendered exclusive of VAT. Conditions of Contract The Town Council will enter into a formal contract with the successful tenderer for the renovation of the MUGA. Contact Information For further details and queries, please contact sam.kettle@trowbridge.gov.uk

Trowbridge Town Council are inviting tenders from competent interested parties to refurbish the existing Multi Use Games Area in Trowbridge Park. The refurbishment required is for a 3G cork infill pitch with drainage. Inline with the football foundation specifications. It is expected that all companies wishing to tender must be a SAPCA member.

Trowbridge Town Council is looking for a contractor to provide professional grave-digging services to our cemetery in Trowbridge. The council is looking for a competent contractor to support our new Cemetery Officers in providing smooth operation of these sensitive services. The contract is scheduled to start on the 1st April 2025 for a period of three years with the option to extend for a further three years.

Trowbridge Town Council Invitation to Tender Tree Works Introduction Trowbridge Town Council are inviting tenders from competent interested parties to carry out required tree works on Trowbridge Town Council maintained sites. Towards the end of 2025 Trowbridge TC engaged a contractor to carry out a tree survey on our sites. The findings of which are the subject of this tender. Location The tree work is required at several locations around Trowbridge, see below. Full location maps are available in the tender docs. Tree work specification All work undertaken must be in line with best practice and BS3998 (2010). See Tree work specification document and plans for more information and the work required. Tender Submissions Trowbridge Town Council require tenderers to submit a tender containing a detailed financial cost statement along with example RAMs, relevant case study examples, insurance details and any other relevant information. Assessment of Submission It is the intention of the Town Council to assess the bids through the use of a matrix with a weighting of 70% price and 30% quality. A copy of the quality matrix criteria is below. Category Criterion Weighting % Financial Proposal Price competitiveness 70 Operational capability Relevant Experience and capacity 10 H&S 10 Added Value Engagement 10 The Town Council does not bind itself to accept the lowest or any tender, nor will it pay any expenses which may be occurred by any Tenderer in the preparation of this tender. All recipients of these documents, whether or not they submit a tender, shall treat them as private and confidential. Tenders which do not conform to the foregoing instructions will not be considered. All rates and prices must be, and will deem to have been, tendered exclusive of VAT. Conditions of Contract The Town Council will enter into a formal contract with the successful tenderer for the tree work. Conditions of Tender The completed submission, as specified in the schedule of Documents below, are to be returned to the Town Clerk at the offices of Trowbridge Town Council by 12 noon 27th February 2026. Email address stuart.legg@trowbridge.gov.uk The tenderer must not contact councillors or staff other than the specified point of contact for the Town Council as identified above for any reason at all. The tenderer must not contact councillors or staff to encourage or support their tender outside the prescribed process. The tenderer is to provide an electronic copy of the submission to the email address above. The electronic copy may be via email. Any tenders delivered outside of these times will not be accepted. Please note, the comprehensiveness and quality of the documents will be used to assess the tender returns. Schedule of Documents The documents listed below will be required as part of the submission for assessment. A. Financial cost statement To include detailed breakdown of costs B. Experience Please submit details of your relevant experience and qualifications including membership of any relevant professional bodies. D. Insurances Please submit copies of your relevant insurances. E. Health and Safety Please submit examples of RAMs or qualifications. F. Additional Information Please submit any additional information that would be beneficial to the assessment of the tender. Contact Information For further details and queries, please contact stuart.legg@trowbridge.gov.uk

Trowbridge Town Council Invitation to Tender Trowbridge Town CCTV Enhancement Project Reference: TTC/CCTV/2026/01 Submission Deadline: 12.00 Midday, 6th March 2026 1. Introduction and Project Overview Trowbridge Town Council invites tenders for the provision, installation, and commissioning of an upgraded Public Space CCTV system. The Council is committed to maintaining Trowbridge as a safe and welcoming environment for residents, businesses, and visitors. As part of our ongoing commitment to community safety, we have identified the need to modernize our existing surveillance infrastructure. This project involves the strategic upgrade of several existing cameras to high-definition digital technology, ensuring our network remains fit for purpose in a modern policing and urban management context. 2. Scope of Works The successful contractor will be required to replace identified legacy analogue/low-resolution units with high-performance hardware. The core scope includes: Hardware Replacement: Decommissioning of outdated cameras and installation of 13 new IP-enabled units. The cameras to be replaced are listed separately in appendix 1 with a map showing locations appendix 2. The removed tandem view cameras (x 5) are to be reused where indicated with *. Connectivity: Ensuring seamless integration with the existing Town Council network and monitoring suite which is a HIK system. Ongoing Support: Provision of a comprehensive maintenance and service-level agreement (SLA) for a period of 3 years with the possible extension of a further 3 years. 3. Key Objectives Tenders will be evaluated on their ability to meet the following Council priorities: Clarity and Evidence: Superior image quality in all lighting conditions to support Wiltshire Police and local partner agencies. Reliability: Robust hardware with high uptime and resistance to vandalism/weather. Compliance: Full adherence to the Surveillance Camera Commissioner's Code of Practice, BS EN 62676 and UK GDPR. Value for Money: A solution that balances high performance with long-term cost-efficiency. 4. Submission Requirements To be considered for this contract, bidders must provide: Pricing Schedule: A transparent breakdown of capital costs (hardware/installation) and recurring revenue costs (maintenance) with response times for SLA. Technical Proposal: Detailed specifications of the proposed hardware and installation methodology. Case Studies: Evidence of similar CCTV upgrades performed for Local Authorities or Public Sector clients. Trowbridge Town Council require tenderers to submit a tender containing a detailed financial cost statement along with example RAMs, relevant case study examples, insurance details and any other relevant information. Assessment of Submission It is the intention of the Town Council to assess the bids through the use of a matrix with a weighting of 50% price and 50% quality. A copy of the quality matrix criteria and weighting available separately. The Town Council does not bind itself to accept the lowest or any tender, nor will it pay any expenses which may be occurred by any Tenderer in the preparation of this tender. All recipients of these documents, whether or not they submit a tender, shall treat them as private and confidential. Tenders which do not conform to the foregoing instructions will not be considered. All rates and prices must be, and will deem to have been, tendered exclusive of VAT. Conditions of Contract The Town Council will enter into a formal contract with the successful tenderer for the upgrade of cameras and three years maintenance with the possibility of a further three-year extension. Conditions of Tender The completed submission, as specified in the schedule of Documents below, are to be returned to the Town Clerk at the offices of Trowbridge Town Council by 12 noon, 6th March 2026. Email address stuart.legg@trowbridge.gov.uk The tenderer must not contact councillors or staff other than the specified point of contact for the Town Council as identified above for any reason at all. The tenderer must not contact councillors or staff to encourage or support their tender outside the prescribed process. The tenderer is to provide an electronic copy of the submission to the email address above. The electronic copy may be via email. Any tenders delivered outside of these times will not be accepted. Please note, the comprehensiveness and quality of the documents will be used to assess the tender returns. Schedule of Documents The documents listed below will be required as part of the submission for assessment. A. Financial cost statement To include detailed breakdown of costs. B. Experience Please submit details of your relevant experience and qualifications including membership of any relevant professional bodies. D. Insurances Please submit copies of your relevant insurances. E. Health and Safety Please submit examples of RAMs or qualifications. F. Additional Information Please submit any additional information that would be beneficial to the assessment of the tender. Contact Information For further details and queries, please contact stuart.legg@trowbridge.gov.uk

Trowbridge Town Council invites tenders from competent and qualified contractors for the provision of Legionella monitoring and testing across seven key council sites for an initial period of 3 years with the possibility to extend for a further 2 years. The Council is committed to ensuring the health and safety of residents, staff, and visitors by maintaining full compliance with ACOP L8 and HSG 274. The contract will cover the following sites: The Civic, Stephens Place, BA14 8AH Trowbridge Museum, The Shires, BA14 8AT Studley Green Community Centre, Lambrok Road, BA14 9HQ Trowbridge Cemetery, Downside View, BA14 7NN Walkers Yard, Trowbridge Park, BA14 7EF Longfield Community Centre, Weavers Drive BA14 7DZ Public Toilets, Trowbridge Park, BA14 8AH 2. Scope of Works The successful contractor will be required to provide a comprehensive water management service. Tenderers are asked to provide a schedule of temperature and legionella testing based on the attached risk assessments and asset lists. All remedial works included in the risk assessments will be completed separately. All work must be carried out in accordance with British Standard BS7592 and comply with ACOP L8 and HSG 274. 3. Asset List and Risk Assessments See appendix A for risk assessments and Asset list for each location 4. Site inspections Tenderers are invited to attend site visits on either the 15th or 17th April with an 8.30 start at the Civic Centre (Address above) please contact terrykawiti@trowbridge.gov.uk to book a space. Any Questions will be answered during the site visits. 5. Submission Requirements In line with standard Trowbridge Town Council procedures, tenderers must submit: A. Financial Cost Statement: Detailed breakdown of annual monitoring. B. Technical Proposal: Methodology for testing and electronic logbook management. C. Experience: Evidence of similar contracts with local authorities or public sector clients. D. Health & Safety: Example RAMS and proof of relevant qualifications (e.g., LCA membership). E. Insurance: Copies of Public and Employers' Liability insurance. 6. Assessment of Submission Tenders will be evaluated on a matrix with the following weighting: Financial Proposal (Price): 50% Quality & Operational Capability: 30% Experience & References: 20% Contact Information: For further details and queries, please contact: Stuart Legg Email: stuart.legg@trowbridge.gov.uk

Trowbridge Town Council invites tenders from competent and qualified contractors for the provision of testing, maintenance and monitoring of: Fire alarms Intruder alarms Monitoring of Fire & Intruder Alarms Controlled Access Fire Extinguishers Annual Risk Assessments This service will be across 7 key council sites for an initial period of 3 years with the possibility to extend for a further 2 years. The Council is committed to ensuring the health and safety of residents, staff, and visitors by maintaining full compliance with : BS9999 Approved Document B The Regulatory Reform (Fire Safety) Order 2005 The contract will cover : The Civic, Stephens Place, BA14 8AH Trowbridge Museum, The Shires, BA14 8AT Longfield Community Centre, Weavers Drive BA14 7DZ Studley Green Community Centre, Lambrok Road, BA14 9HQ Walkers Yard, Trowbridge Park, BA14 7EF Bandstand, Trowbridge Park, BA14 7EF Trowbridge Cemetery, Downside View, BA14 7NN 2. Scope of Works The successful contractor will Provide the service and frequencies of service as required by law and in line with the appended schedule of services and schedule of responses. Detail your hourly rates in the schedule of responses to breakdowns. Note that Fire and Intruder Alarm activation calls will require priority 1 responses Provide a maintenance service to ensure that no fire or intruder alarm will be in fault or out of commission for more than 8 hours or overnight. Provide costs for remedial works resulting from annual risk assessments and breakdowns. The costs for remedial works resulting from client-initiated changes will be financed by the Trowbridge Town Council All work must be carried out in accordance with the standards in Section 1 above. 3. System Replacement It is possible that one or more of the systems may undergo complete replacement during the period of the contract. The Trowbridge Town Council reserves the right to remove that system from the contract and request open competitive pricing for a fully comprehensive testing and maintenance service to that system. 4. Site inspections Tenderers are invited to attend site visits on either the 28 or 30 April with an 8.30 start at the Civic Centre (Address above) please contact terrykawiti@trowbridge.gov.uk to book a space. Site visits are not mandatory but are advised. Questions raised on the day will be answered. Questions/answers will also be issued on the tender website. 5. Submission Requirements In line with standard Trowbridge Town Council procedures, tenderers must submit: A. Financial Cost Statement: Detailed breakdown of annual monitoring. B. Technical Proposal: Methodology for testing and electronic logbook management. C. Experience: Evidence of similar contracts with local authorities or public sector clients. D. Health & Safety: Example RAMS and proof of relevant qualifications (e.g., LCA membership). E. Insurance: Copies of Public and Employers' Liability insurance. 6. Assessment of Submission Tenders will be evaluated on a matrix with the following weighting: Financial Proposal (Price): 50% Quality & Operational Capability: 30% Experience & References: 20% 7. Submission Schedule: Tender issued 10 April 2026 Site Visits 28 & 30 April 2026 Tender closes 18 May 2026 @12.00 Midday Tender awarded 17 June 2026 Contract commences 01 July 2026 Contact Information: For further details and queries about the tender please contact: Terry Kawiti Email : Terry.Kawiti@trowbridge.gov.uk Please submit the completed tender to: Stuart Legg Email: stuart.legg@trowbridge.gov.uk