UK Public Sector Contracts & Tenders

3.1 Project Overview 3.1.1 Thorne Moorends Town Council (TMTC) are working in partnership with the Local Community to bring about improvements to the existing dilapidated Children's Play Area within the Thorne Memorial Park 3.1.2 TMTC Seek to obtain Design and Build quotations from Principal Contractors with experience in this specialism. 3.1.3. TMTC require that each tendering contractor provide a two part submissions meeting the requirements as set out in this document. One meeting the initial budget and an enhanced scheme meeting the potential increased project budget. 3.1.4 TMTC seek to provide an improved facility that is "inventive, creative, inclusive and stimulating". 3.2 Scope of Services 3.2.1 The principal contractor shall carry out the detailed design for the proposals / works including any specification / selection of equipment, fencing, paving, soft play areas, landscaping etc. This design is to be submitted with the tender submission. TMTC take no responsibility for design fees and costs incurred though the design phase and tender phase of the project. 3.2.2 The Principal contractor shall provide a fixed price tender for undertaking the works as set out within the principal contractors design. Additional information: Pre Construction Information Document to be uploaded to follow.

3.1 Project Overview 3.1.1 Thorne Moorends Town Council (TMTC) are working in partnership with the Local Community to bring about improvements to the existing dilapidated Children's Play Area within the Thorne Memorial Park 3.1.2 TMTC Seek to obtain Design and Build quotations from Principal Contractors with experience in this specialism. 3.1.3. TMTC require that each tendering contractor provide a two part submissions meeting the requirements as set out in this document. One meeting the initial budget and an enhanced scheme meeting the potential increased project budget. 3.1.4 TMTC seek to provide an improved facility that is "inventive, creative, inclusive and stimulating". 3.2 Scope of Services 3.2.1 The principal contractor shall carry out the detailed design for the proposals / works including any specification / selection of equipment, fencing, paving, soft play areas, landscaping etc. This design is to be submitted with the tender submission. TMTC take no responsibility for design fees and costs incurred though the design phase and tender phase of the project. 3.2.2 The Principal contractor shall provide a fixed price tender for undertaking the works as set out within the principal contractors design. Additional information: Pre Construction Information Document to be uploaded to follow.

Thorne-Moorends Town Council provide on an annual programme of Christmas illuminations throughout Thorne & Moorends. The focus of the illuminations is the annual 'Switch on Event' which takes place on the Friday closest to 1st December. Our current contract has just entered its final year, and we are seeking professional companies to tender for a five-year contract for the delivery and storage of the light scheme in its entirety. Testing, installation, support, and design of the Christmas Lights display should all be included along with delivery, build and dismantle time and transport costs. The lights are installed and tested in mid-November ready for the Christmas Lights Switch On event. Testing must be completed at least seven days before the switch on event. At the event support will be required to ensure the lights are switched on at the countdown simultaneously. The lights are to be turned off after 6th January and be taken down before 31st January. The lights are positioned through the main roads of Thorne and Moorends and throughout the town centre. Two large Christmas trees are also illuminated, and the Council is seeking innovative design ideas for the trees. The trees, one situated in Thorne and one in Moorends can be between 12ft and 20ft in height. For the purpose of this tender, it is required that a proposed lighting scheme be submitted, including locations of the lighting and imagery designs of the proposed motifs. Numbers of lights should be of a similar amount in both Thorne and Moorends. The tender must include to store safely and fully insure the leased lighting and all associated equipment from removal to installation following the festive season. The Council does not bind itself to accept the lowest bid or any quotation. The Council reserves the right to withdraw any part of the quotation document prior to award of contract and reserves the right to discontinue the quotation process at any time. To bid for this tender, please submit the following: • A suggested festive lighting design plan. • A technical specification • A separate document confirming the total price for a five-year period. • Clear guidance and agreement for call outs and emergency call out procedures. • Evidence of public liability insurance (up to £10,000,000). • Evidence of employer's insurance if relevant (up to £10,000,000). • Information on Key Personnel to be involved if you are awarded the contract. • Details of similar projects/services undertaken in the past 12 months including references to clients or links to relevant web pages. The deadline for submission of your Tender: by 12pm on 31st January 2025. Please send Tenders to the address stated below in a sealed envelope marked clearly with 'Christmas Lights Tender' in the top right-hand side of the envelope: If you have any difficulty completing the application, please call us on 01405 818015

Thorne-Moorends Town Council provide on an annual programme of Christmas illuminations throughout Thorne & Moorends. The focus of the illuminations is the annual 'Switch on Event' which takes place on the Friday closest to 1st December. Our current contract has just entered its final year, and we are seeking professional companies to tender for a five-year contract for the delivery and storage of the light scheme in its entirety. Testing, installation, support, and design of the Christmas Lights display should all be included along with delivery, build and dismantle time and transport costs. The lights are installed and tested in mid-November ready for the Christmas Lights Switch On event. Testing must be completed at least seven days before the switch on event. At the event support will be required to ensure the lights are switched on at the countdown simultaneously. The lights are to be turned off after 6th January and be taken down before 31st January. The lights are positioned through the main roads of Thorne and Moorends and throughout the town centre. Two large Christmas trees are also illuminated, and the Council is seeking innovative design ideas for the trees. The trees, one situated in Thorne and one in Moorends can be between 12ft and 20ft in height. For the purpose of this tender, it is required that a proposed lighting scheme be submitted, including locations of the lighting and imagery designs of the proposed motifs. Numbers of lights should be of a similar amount in both Thorne and Moorends. The tender must include to store safely and fully insure the leased lighting and all associated equipment from removal to installation following the festive season. The Council does not bind itself to accept the lowest bid or any quotation. The Council reserves the right to withdraw any part of the quotation document prior to award of contract and reserves the right to discontinue the quotation process at any time. To bid for this tender, please submit the following: • A suggested festive lighting design plan. • A technical specification • A separate document confirming the total price for a five-year period. • Clear guidance and agreement for call outs and emergency call out procedures. • Evidence of public liability insurance (up to £10,000,000). • Evidence of employer's insurance if relevant (up to £10,000,000). • Information on Key Personnel to be involved if you are awarded the contract. • Details of similar projects/services undertaken in the past 12 months including references to clients or links to relevant web pages.

Thorne-Moorends Town Council provide on an annual programme of Christmas illuminations throughout Thorne & Moorends. The focus of the illuminations is the annual 'Switch on Event' which takes place on the Friday closest to 1st December. Our current contract has just entered its final year, and we are seeking professional companies to tender for a five-year contract for the delivery and storage of the light scheme in its entirety. Testing, installation, support, and design of the Christmas Lights display should all be included along with delivery, build and dismantle time and transport costs. The lights are installed and tested in mid-November ready for the Christmas Lights Switch On event. Testing must be completed at least seven days before the switch on event. At the event support will be required to ensure the lights are switched on at the countdown simultaneously. The lights are to be turned off after 6th January and be taken down before 31st January. The lights are positioned through the main roads of Thorne and Moorends and throughout the town centre. Two large Christmas trees are also illuminated, and the Council is seeking innovative design ideas for the trees. The trees, one situated in Thorne and one in Moorends can be between 12ft and 20ft in height. For the purpose of this tender, it is required that a proposed lighting scheme be submitted, including locations of the lighting and imagery designs of the proposed motifs. Numbers of lights should be of a similar amount in both Thorne and Moorends. The tender must include to store safely and fully insure the leased lighting and all associated equipment from removal to installation following the festive season. The Council does not bind itself to accept the lowest bid or any quotation. The Council reserves the right to withdraw any part of the quotation document prior to award of contract and reserves the right to discontinue the quotation process at any time. To bid for this tender, please submit the following: • A suggested festive lighting design plan. • A technical specification • A separate document confirming the total price for a five-year period. • Clear guidance and agreement for call outs and emergency call out procedures. • Evidence of public liability insurance (up to £10,000,000). • Evidence of employer's insurance if relevant (up to £10,000,000). • Information on Key Personnel to be involved if you are awarded the contract. • Details of similar projects/services undertaken in the past 12 months including references to clients or links to relevant web pages. The deadline for submission of your Tender: by 12pm on 14th February 2025. Please send Tenders to the address stated below in a sealed envelope marked clearly with 'Christmas Lights Tender' in the top right-hand side of the envelope: If you have any difficulty completing the application, please call us on 01405 818015

1. BACKGROUND 1.1 Thorne-Moorends Town Council wishes to draw your attention to an exciting opportunity to run a café situated within Thorne Memorial Park, Doncaster. 1.2 Thorne Memorial Park and its adjoining walled gardens are a site of about six acres which lay at the heart of Thorne in Doncaster. 1.3 The park and gardens are of local historic interest; surrounding a pond with lots of beautiful scenery and wildlife, featuring a play park, playing field, miniature steam railway, a Grade II listed Crimean War memorial pump, cenotaph and a bandstand, which is the scene of brass band concerts in the summer. 1.4 The Park hosts several events throughout the year including a Remembrance Sunday Service and Summer Festival. 1.5 The park has recently received an upgraded playpark bringing more footfall to the area, further investments are planned for the Memorial Park over the coming months and years. 2. TENDER EVALUATION AND AWARD CRITERIA 2.1 Each Tender will be checked initially for compliance with all requirements of the ITT. 2.2 Tenders will be evaluated against the award criteria set out below. Scoring criteria 0 - Major non-compliance with requirements. Evidence is unacceptable or non-existent. There is a failure to properly address issues or meet any of the requirements or no Information provided. 1 - Does not meet requirements. Major deficiencies or concerns in certain areas or where the lack of detail and relevance requires the reviewer to make assumptions. 2 - Meets requirements. Minor deficiencies or concerns in information provided but may be adaptable. 3 - Meets requirements. Adequate relevant detail provides a comprehensive response demonstrating fully how requirements will be met. 4 - Exceeds requirements. A comprehensive response which meets all requirements and offers some added value. In addition, the following will be assessed as follows: • Insurance - Marked on a basis of Pass/Fail • Food Hygiene Rating - Marked on a basis of Pass/Fail • Health and Safety - Marked on a basis of Pass/Fail • Equalities - Marked on a basis of Pass/Fail

Thorne-Moorends Town Council invites suitably experienced operators to tender for the licence/lease to operate the bar facilities at Moorends Pavilion. The Pavilion serves local sports teams, community groups, and private events. The bar is a key facility within the venue and must be operated professionally, responsibly, and in a manner that supports the wider community. The pavilion is a new state-of-the-art facility currently in construction, designed to serve sports teams, community groups, and private events. The venue will feature an events space, modern kitchen, bar, and sports facilities, providing an excellent opportunity for a professional operator to manage a high-quality bar service at the heart of the community. The Pavilion is located at Moorends Recreational Ground, home to local sports teams. The site also features a large outdoor playpark, extensive green space, and hosts the annual Moorends Gala and Fireworks events. The area included in the licence a bar measuring approx. 7mx2m and cellar room approx. 5.4mx2.8m situated within the large community & events space. Additionally, use of an office for administrative purposes is available. The bar will come fitted with shutters to ensure security and safe operation. The pavilion contains large hall, kitchen, toilets, changing rooms for sports and a smaller events space/meeting room. The hiring of the hall and other facilities for private events will remain under the control of the Council. The bar licensee would be expected to operate the bar for any events where alcohol service is required. The building is fully secured with CCTV and an alarm system, providing a safe environment for staff, visitors and stock, however the licensee would be responsible for insuring their own stock and equipment. If you are interested in running the cafe with effect from 2025, please request details of the application process and form from Sam Goodfellow, Town Clerk at email: clerk@thorne-moorends.gov.uk address: Assembly Rooms, Fieldside, Thorne, Doncaster DN8 4AE, telephone: (01405) 818015. Proposed Contract Commencement: TBC Tender Return Date: by 12pm, 10th April 2026

Thorne-Moorends Town Council invites suitably experienced operators to tender for the licence/lease to operate the bar facilities at Moorends Pavilion. The Pavilion serves local sports teams, community groups, and private events. The bar is a key facility within the venue and must be operated professionally, responsibly, and in a manner that supports the wider community. The pavilion is a new state-of-the-art facility currently in construction, designed to serve sports teams, community groups, and private events. The venue will feature an events space, modern kitchen, bar, and sports facilities, providing an excellent opportunity for a professional operator to manage a high-quality bar service at the heart of the community. The Pavilion is located at Moorends Recreational Ground, home to local sports teams. The site also features a large outdoor playpark, extensive green space, and hosts the annual Moorends Gala and Fireworks events. The area included in the licence a bar measuring approx. 7mx2m and cellar room approx. 5.4mx2.8m situated within the large community & events space. Additionally, use of an office for administrative purposes is available. The bar will come fitted with shutters to ensure security and safe operation. The pavilion contains large hall, kitchen, toilets, changing rooms for sports and a smaller events space/meeting room. The hiring of the hall and other facilities for private events will remain under the control of the Council. The bar licensee would be expected to operate the bar for any events where alcohol service is required. The building is fully secured with CCTV and an alarm system, providing a safe environment for staff, visitors and stock, however the licensee would be responsible for insuring their own stock and equipment. If you are interested in running the cafe with effect from 2025, please request details of the application process and form from Sam Goodfellow, Town Clerk at email: clerk@thorne-moorends.gov.uk address: Assembly Rooms, Fieldside, Thorne, Doncaster DN8 4AE, telephone: (01405) 818015. Proposed Contract Commencement: TBC Tender Return Date: by 12pm, 10th April 2026