UK Public Sector Contracts & Tenders

This Contract Award Notice is issued in accordance with Procurement Act 2023 confirming the award of a contract for Provision and Implementation of an Integrated HR, Payroll and Finance System. The procurement was conducted in accordance with the Procurement Act 2023 as a Competitive Flexible Procedure. As part of our programme of change, Tai Tarian is seeking to award a Contract to a Supplier for the Provision and Implementation of an Integrated HR, Payroll and Finance System, to improve our colleague experience. The scope of this Contract comprises of the implementation of an integrated HR, Payroll and Finance solution that provides a platform that streamlines people management, payroll processing and financial operations into a single seamless system providing a cohesive user experience. The solution must be cloud-based, scalable, secure, and compliant with UK regulations, including GDPR requirements. It must support automation, enable efficient data management, and provide robust reporting and analytics capabilities. The successful Supplier must demonstrate a strong commitment to delivering a high-quality user interface and user experience. The solution should be intuitive, accessible, and designed with the end user in mind. A detailed Specification of the requirements is provided in Appendix 1 (Functional and Non-functional Specification of Requirements) and Tenderers must complete Appendix 2 (Price Framework) to confirm the whole-life costs to deliver all the requirements of the Contract. The key deliverables of the Contract are: - A robust product development roadmap demonstrating futureproofing and scalability for at least a 5-10 year horizon. - A strong commitment to delivering a high-quality user interface and user experience. The solution should be intuitive, accessible, and designed with the end user in mind. - Improved operational efficiency providing a demonstrable return on investment. - Enhanced employee experience. - Real-time financial visibility. - Mobile and self-service portals/apps. - Real-time dashboards and analytics (e.g. financial performance reports, workforce and payroll dashboards, KPI tracking etc.). - Implementation, Design, configuration, and deployment of HR, Payroll, and Finance modules, including employee lifecycle management, payroll processing, general ledger and purchase ledger features and financial transaction management. - Environment management. - Testing: Test strategy and planning, System Integration Testing (SIT), Functional Acceptance Testing (FAT) and bug fixing throughout (UAT). - Data migration through a Data Warehouse to target solution, API integrations and compliance with UK statutory requirements (e.g., HMRC, pensions, financial reporting). - Training and Documentation: user manuals and quick reference guides, technical documentation for support teams, training materials and delivery and knowledge transfer to internal teams. - Cutover planning and change management support, acceptance into service and post-implementation support including user documentation and helpdesk services. - Licences to use the proposed system. Further information is provided in the Invitation to Tender document.

Tai Tarian is seeking to issue a Contract for the supply of Tai Tarian’s PPE and Corporate Clothing This tender was split into the following two Lots: Lot 1 – Supply of PPE Lot 2 – Supply of Corporate Clothing Lots will be awarded on an individual basis, and a Tenderer could bid for either one or both Lots.

Tai Tarian is seeking to appoint consultants (Providers) to a Framework Agreement for Transformational Change & Business Applications Consultancy to support Tai Tarian in the delivery of its transformation programme. The Framework Agreement will be split into the following two Lots: - Lot 1 – Transformational Change Consultancy - Lot 2 – Business Applications Consultancy Lots will be awarded on an individual basis and a Tenderer can bid for either one or both Lots. It is anticipated that a maximum of 3 Providers will be appointed to each Lot. The overall estimated value of the Framework Agreement for both Lots for all call-off Contracts is not expected to exceed 1,000,000 GBP (excluding VAT). The Framework Agreement shall operate for a period of 4 years. However, Tai Tarian reserves the right to award call-off Contracts that exceed the expiry of the Framework by no greater than 2 years. The scope of this Framework comprises of Transformational Change & Business Applications Consultancy services that supports Tai Tarian deliver its transformation programme. Over the life of the Framework Agreement, Tai Tarian reserves the right to award call-off Contracts to the appointed Providers for consultancy services for any of the 5 themes for transformation as set out in ‘Diagram 2: 5 Themes of Transformation’ in the ITT. In addition to this, the appointed Providers may be required to carry out consultancy services that are within the scope of the transformation programme but are not currently provided for in ‘Diagram 2: 5 Themes of Transformation’ as set out in the ITT. Our Executive Management Team have set aspirations for the programme across horizons, with each horizon building on the successful deliverables from the previous, enabling us to achieve our overall vision. To achieve this vision, our transformation programme will focus on five key themes, as set out in the diagrams included in the ITT. All themes are connected, with dependencies across multiple areas. At the centre of our programme is the customer experience and wrapping around the entire programme is our business applications theme.

We are seeking to issue a Contract for the supply only of uPVC profile for use in our window and door manufacturing process. The Contract will comprise of the supply only of uPVC profile delivered to our production unit at Nant-y-Cafn, Dulais Road, Seven Sisters, Neath, SA10 9EY. The Contract will not include the supply of glass, hardware, or any installation works. The successful profile Supplier must be compatible with our existing manufacturing, and stock management software (Business Micros). If not compatible, a new software package to replace our existing must be supplied. The software package must be able to fulfil all of our requirements in terms of profile fabrication and stock management. Further information can be found in Appendix 1 – Specification.

Tai Tarian is seeking to award a Contract for Redevelopment Works at Heol Crwys, Cwmavon, including complex ground remediation and managing demolition within an occupied area, to support Tai Tarian in the delivery of its development programme.

Tai Tarian is seeking to appoint contractors (Providers) to a Framework Agreement for Fabric Decarbonisation Improvement Works to support Tai Tarian in the delivery of its capital investment and optimised retrofit programmes. The scope of this Framework Agreement comprises of fabric decarbonisation improvement works such as external wall insulation, installation of environmental building energy monitoring systems, internal wall insulation, loft insulation and re-roofing works.

We are seeking to issue a Contract for Material Supply and Delivery Service for a period of 7 years with the option to extend for up to a further 3 x 1 year periods. The Contract will be split into three lots: Lot 1: General Building Lot 2: Plumbing Lot 3. Electrical Lots will be awarded on an individual basis to a single Supplier and a Supplier may be awarded a combination of Lots. Therefore, Tenderers must ensure that their submission clearly shows that they’re able to meet the requirements of each selected Lot, and not to make any statement or assumption that their bid is conditional on being awarded all, or a minimum number of Lots.

Tai Tarian is seeking to appoint contractors (Service Providers) to a Framework Agreement for Whole House Void Property Works to support Tai Tarian in the delivery of its void property maintenance and optimised retrofit programmes. The Framework Agreement will be split into the following two Lots: Lot 1 – Routine Voids Lot 2 – Retrofit Voids Lots will be awarded on an individual basis and a Tenderer can bid for either one or both Lots. The estimated annual value for each Lot is: Lot 1 – Routine Voids – 3,400,000 GBP Lot 2 – Retrofit Voids – 1,625,000 GBP.

We are seeking to issue a Contract for the Supply of Double Glazed Sealed Units to our PVCu Production Factory. Tai Tarian is one of the largest social landlords in Wales and have responsibility for over 9,000 homes across the Neath Port Talbot County Borough.

We are seeking to issue a Contract for Tai Tarian’s PPE and Corporate Clothing consisting of: - An OTIF (On-Time In-Full) delivery of all goods from the Priced Schedule. - A delivery service direct to Tai Tarian’s head office and satellite depots for additional items. - A collection service for all goods, as and when required. - A collection and/or delivery service of additional products throughout the Contract period that are not listed in the Priced Schedule. - A detailed and accurate quarterly reporting function. Tenderers must be aware that all quantities provided in the Priced Schedule are estimated based on current annual quantities and used for tender purposes only. The quantities and scope of requirements may change throughout the life of the Contract.

We are seeking to issue a Contract to provide full and comprehensive Occupational Health and Associated Services to assist with the health and wellbeing agenda of Tai Tarian.

As part of its transformation plan, Tai Tarian is seeking to issue a Contract for the provision of a full, comprehensive and native to Microsoft Office 365 Electronic Document and Records Management (EDRM) System to include (but not be limited to): - Change Management support to ready our business for the change and embed the solution to become business as usual. - Implementation (where appropriate) of the new system into our business. - A training package for all Tai Tarian staff. - Migration and cleansing of documents from our file shares and existing system.

We are seeking to issue a contract for Graphic Design and Print Services to support Tai Tarian in the delivery of its communication function. The Contract will be split into two Lots: Lot 1: Graphic Design Lot 2: Print Lots will be awarded on an individual basis to a single Supplier, a Supplier may be awarded more than one Lot.

We are seeking to issue a Framework Agreement for Skip Hire to support Tai Tarian in the delivery of its property maintenance and improvement programmes, across its property portfolio of over 9,000 properties, comprising of domestic housing, flats and sheltered housing complexes. It is envisaged that a maximum of 3 Suppliers will be appointed to the Framework Agreement.

We are seeking to issue a Framework Agreement for Asbestos Services to support Tai Tarian in the delivery of its Asbestos Management and Remediation programme, across its property portfolio of over 9,000 properties, comprising of domestic housing, flats and sheltered housing complexes. The Framework will be split into three lots: Lot 1: Licensed and Non-Licensed Asbestos Removal Lot 2: Non-Licensed Asbestos Removal Lot 3: Asbestos Surveying, Sampling and Air Testing/Monitoring. It is envisaged that a maximum of 2 Suppliers will be appointed to each Lot. Lots will be awarded on an individual basis. No Supplier will be appointed to more than one Lot. Therefore, Tai Tarian expects tender submissions for Lots 1, 2 or 3 exclusively and will not accept submissions for combinations of the Lots.

Tai Tarian is seeking to issue a Contract for the Supply only of uPVC Hardware delivered to our uPVC production unit at Nant-y-Cafn, Dulais Road, Seven Sisters, Neath, SA10 9EY.