UK Public Sector Contracts & Tenders

This notice sets out the intention to procure suitable HR/Finance/Payroll systems and services, using formal tender documents that have been further developed during the (UK2) pre-engagement process. The planned procurement notice (UK3) refers to the succession of our existing Finance / HR and Payroll systems reach the end of their term contracts (whose contract end dates are in July and December 2027 respectively). The details shared during pre-engagement, and all Q&As asked continue to be available at https://help.chi.ac.uk/tenders and will remain so as they are added to under the deployment of the UK4 which will when published, invite tenders, and is where we will set out the detailed timetables, specification, assessment criteria and submission guidance. The UK 4 is expected to be published on 2 March 2026

The purpose of publishing this document is to invite expression of interest from suppliers who have the capability to provide the next iteration of the University's Integrated Student System (ISS). The current contract for the ISS expires in December 2024. Expressions of interest will allow the University to better understand the capacity and appetite of the market to deliver an Integrated Student System in line with our requirements. A key role of the ISS is as the identity provider for students, which in turn, provides details for Identity Governance and Administration (IGA) system that manages student access to the ISS and other network and student systems. The ISS operates in a Microsoft / SQL environment, using a VMWare enabled SAN split across two datacentres, (one on each campus, linked by private dark fibre). The ISS also integrates with the University's primarily Microsoft communication and collaboration tools, Teams, One-Drive, MS Exchange, Stream, MS Telephony and MS365 integration. All systems are also protected by secure snapshot and log-file back-ups and are supported with for example Power BI for enabling analytics, including for the verifiable proofs needed, e.g. for UKVI. All systems including the ISS are protected by (and need to be compliant with) common security technologies and methods, including, for example, Delineated VLANs, Role Based Access, Insider Protection / Firewalling, Multi Factor Authentication, Mobile Device Management and Virtual Private Network for off-site access. The University cannot contemplate business interruption - all systems operate 24/7/365. Any new or altered system(s) must be familiar and proven in the HEI sector and must be capable of seamless implementation. The University also has limited opportunity to disrupt its workflows, as recruitment, retention, and the cycle of the academic year leaves no part of the year when a system can be taken off-line to be replaced, in part or in full. Although we are objective in terms of hosting arrangements, we believe the existing supported on-premises configuration, with established system interfaces, offers the most reliable, familiar and secure form of delivery. Changing this would have to recognise the contract date as well as the review of custom interfaces and staff skills. The University cannot risk fragmenting student records - including regulated retention of awards, and award data. Solutions must address archival, as well as active records. For full details of our requirements, please see the attached document, which is also available at https://help.chi.ac.uk/tenders We have not set out any format for a submission. It would be helpful if you can get in touch with us as soon as possible, if you consider that you have a product offer that can meet the requirements, Please contact us with details via email to tenders@chi.ac.uk. The final date for making an Expression of Interest is (27/09/24 @ 12:00 GMT mid-day).

The University of Chichester is undertaking market research with the aim for potential providers to let us know if they have products that relate to this requirement that we might not be aware of. Depending on the scale of investment, (and in respect of the Public Contracts Act 2015 etc), we may have to undertake a competitive process, and are conscious of ensuring there is no advantage of disadvantage for any candidate, should a tendering stage be required. The University of Chichester is a leading provider of high-quality Teacher Training, as is demonstrated by the by the award of outstanding in its Ofsted Inspection in 2023 and its links with over 250 primary schools, more than 100 secondary schools and seven teaching alliances across seven local authorities. Annually, we help achieve over 200 new expert teachers, and expect this to grow this over the forthcoming years. The expected functions of the system include: - Hosting and managing placements - Automation of the placement allocation process - Enabling interaction between multiple parties - Hosting and management of sensitive information - Collation of information and data - Interaction with other systems used by the University - Reporting to regulatory bodies The University of Chichester invites expressions of interest from suppliers capable of meeting the requirements fully outlined in the Technical Specification Document. Who can deliver a solution that meets our needs and that empowers our Education Department and students alike. Ideally, we don't want to build from scratch, so, if this requirement is something that you believe that you have matured products in, then please do send us information about what your system does, and how to contact you through tenders@chi.ac.uk

The purpose of publishing this document is to invite expression of interest from suppliers who have the capability to provide the next iteration of the University's Integrated Student System (ISS). The current contract for the ISS expires in December 2024. Expressions of interest will allow the University to better understand the capacity and appetite of the market to deliver an Integrated Student System in line with our requirements. A key role of the ISS is as the identity provider for students, which in turn, provides details for Identity Governance and Administration (IGA) system that manages student access to the ISS and other network and student systems. The ISS operates in a Microsoft / SQL environment, using a VMWare enabled SAN split across two datacentres, (one on each campus, linked by private dark fibre). The ISS also integrates with the University's primarily Microsoft communication and collaboration tools, Teams, One-Drive, MS Exchange, Stream, MS Telephony and MS365 integration. All systems are also protected by secure snapshot and log-file back-ups and are supported with for example Power BI for enabling analytics, including for the verifiable proofs needed, e.g. for UKVI. All systems including the ISS are protected by (and need to be compliant with) common security technologies and methods, including, for example, Delineated VLANs, Role Based Access, Insider Protection / Firewalling, Multi Factor Authentication, Mobile Device Management and Virtual Private Network for off-site access. The University cannot contemplate business interruption - all systems operate 24/7/365. Any new or altered system(s) must be familiar and proven in the HEI sector and must be capable of seamless implementation. The University also has limited opportunity to disrupt its workflows, as recruitment, retention, and the cycle of the academic year leaves no part of the year when a system can be taken off-line to be replaced, in part or in full. Although we are objective in terms of hosting arrangements, we believe the existing supported on-premises configuration, with established system interfaces, offers the most reliable, familiar and secure form of delivery. Changing this would have to recognise the contract date as well as the review of custom interfaces and staff skills. The University cannot risk fragmenting student records - including regulated retention of awards, and award data. Solutions must address archival, as well as active records. For full details of our requirements, please see the attached document, which is also available at https://help.chi.ac.uk/tenders We have not set out any format for a submission. It would be helpful if you can get in touch with us as soon as possible, if you consider that you have a product offer that can meet the requirements, Please contact us with details via email to tenders@chi.ac.uk. The final date for making an Expression of Interest is (27/09/24 @ 12:00 GMT mid-day).

The University of Chichester is looking to engage with the market regarding a library management system. Core functionality required is as listed below. Acquisitions; Circulation/fulfilment; Inter-Library Loans including Document Delivery, E-Resource Management; Discovery; Metadata and Cataloguing; Management Information. Support and Maintenance in line with contractual Service Level obligations.

The purpose of publishing this document is to invite expression of interest from suppliers who have the capability to provide the next iteration of the University's Integrated Student System (ISS). The current contract for the ISS expires in December 2024. Expressions of interest will allow the University to better understand the capacity and appetite of the market to deliver an Integrated Student System in line with our requirements. A key role of the ISS is as the identity provider for students, which in turn, provides details for Identity Governance and Administration (IGA) system that manages student access to the ISS and other network and student systems. The ISS operates in a Microsoft / SQL environment, using a VMWare enabled SAN split across two datacentres, (one on each campus, linked by private dark fibre). The ISS also integrates with the University's primarily Microsoft communication and collaboration tools, Teams, One-Drive, MS Exchange, Stream, MS Telephony and MS365 integration. All systems are also protected by secure snapshot and log-file back-ups and are supported with for example Power BI for enabling analytics, including for the verifiable proofs needed, e.g. for UKVI. All systems including the ISS are protected by (and need to be compliant with) common security technologies and methods, including, for example, Delineated VLANs, Role Based Access, Insider Protection / Firewalling, Multi Factor Authentication, Mobile Device Management and Virtual Private Network for off-site access. The University cannot contemplate business interruption - all systems operate 24/7/365. Any new or altered system(s) must be familiar and proven in the HEI sector and must be capable of seamless implementation. The University also has limited opportunity to disrupt its workflows, as recruitment, retention, and the cycle of the academic year leaves no part of the year when a system can be taken off-line to be replaced, in part or in full. Although we are objective in terms of hosting arrangements, we believe the existing supported on-premises configuration, with established system interfaces, offers the most reliable, familiar and secure form of delivery. Changing this would have to recognise the contract date as well as the review of custom interfaces and staff skills. The University cannot risk fragmenting student records - including regulated retention of awards, and award data. Solutions must address archival, as well as active records. For full details of our requirements, please see the attached document, which is also available at https://help.chi.ac.uk/tenders We have not set out any format for a submission. It would be helpful if you can get in touch with us as soon as possible, if you consider that you have a product offer that can meet the requirements, Please contact us with details via email to tenders@chi.ac.uk. The final date for making an Expression of Interest is (27/09/24 @ 12:00 GMT mid-day).