UK Public Sector Contracts & Tenders

The next decade is a key period in the 260 year - long story of HMS Victory's service and survival. Over the next 10 years the National Museum of the Royal Navy (NMRN) are leading on the conservation of HMS Victory to ensure the long-term preservation of a world-class historic vessel and an exemplar of a Royal Navy capital warship from the Age of Sail. The aim of the HMS Victory Conservation Project is to deliver a fully-conserved ship, able to survive in an open environment, and in a condition to survive for the next 50 years without major work beyond a programme of planned maintenance. The conservation work includes the replacement of all external and some internal planking and the reinstatement of the ships masts and rigging. The works will see a significant increase in the requirements for storage and the National Museum is redeveloping its Historic Ships Workshop facility in order to better handle timber and store materials including large dimension artefacts of significant historical value. As part of the redevelopment requires new racking to increase capacity. The full specification for this tender can be found in Annex A of the ITT Documentation Annex A-B-C. Site Visits- The NMRN will require Tenderer's to visit the site of work during the tender process in order to further understand the requirements of the NMRN Tender. Site Visits may be booked via danielle.cooke@nmrn.org.uk and should give at least two working days to make arrangements due to the location of installations in a secure area it will require escorting arrangements. These will take place on a first come first served basis on the following dates; • Monday 22nd May 2023 • Tuesday 6th June 2023 Update- 7th June 2023 The tender deadline has been extended until Monday 26th June 2023. There are floor plans for Bay 4 available in .dwg or .bak versions, please email tenders@nmrn.org.uk to request this information.

The National Museum of the Royal Navy has purchased retail premises at 1-4 Vision Retail and Leisure Park, Hartlepool which are located adjacent to the organisation's Hartlepool Museum. Although the end use of the units is yet to be determined there is a need for electronic security and safety systems to be installed that will help protect the premises from criminality and the threat of fire. Suitably qualified supplier/s are required to install intruder detection and fire alarm systems to enable this to happen. The installations are separated into two lots enabling the opportunity for suppliers to quote for one or both systems. Lot 1- Fire Alarm System and Lot 2- Intruder Detection System NMRN's insurers have stipulated minimum requirements both systems must meet and NMRN have also consulted an independent security advisor to further inform the specification. The full scope of requirements for this is detailed within the ITT documentation. Site Visits must be organised in advance.

This brief is issued by the National Museum of the Royal Navy (NMRN Operations) in partnership with Mary Rose Trust (MRT) as joint operators of Portsmouth Historic Dockyard (PHD Operations) for the provision of a digital marketing agency to work with and on behalf of NMRN, MRT and PHD, supporting the work of the digital team and wider marketing department for each entity's web and social media platforms and campaigns. The full scope of requirements for this tender can be found in Annex A documents. Update from NMRN Regarding Post-Submission Interviews In our tender documentation we have mentioned we may host post-submission interviews during this tender process, if we were to do this we would like to clarify in this email that we will interview the Top 5 submissions these will be selected based upon an initial evaluation and moderation from the tender responses submitted to the NMRN. After the post-submission interview the scores will be re-moderated from the interview before a final award decision is made.

HMS Warrior the pride of Queen Victoria's Black Battle fleet. Built in 1860, HMS Warrior is widely recognised as the world's first iron-hulled, steam-powered, armoured warship. HMS Warrior was the largest and most powerful warship of her day; now under the guardianship of the National Museum of the Royal Navy, she is docked at Portsmouth's Historic Dockyard where she welcomes thousands of visitors all year-round. The ship is also used for unique setting events such as weddings and other celebrations. The National Museum of the Royal Navy is committed to conserving HMS Warrior, ensuring her preservation for decades to come. The HMS Warrior Dry-Docking Project is seeking the following professional team and is procuring them in the respective Procurement Lots: - Lot 1 - Health and Safety/CDM Regs Advisor (H&SA). - Lot 2 - Dry Docking - Naval Architect (NArch) - Lot 3 - Moorings Engineer (MEngr) - Lot 4 - Integrated Consultant Team When submitting your response please indicate which Lot you're bidding for. The full scope of work for this project can be found in the document; Annex A- HMSW Dry Docking Professional Services Tender- FINAL This project will be using an NEC4 Professional Services contract. The contract length is currently indicative of the length of the project and is subject to contract variations or extensions and may differ in certain lots. Site Visits are due to take place on the week commencing 26th June 2023 on-site in Portsmouth. Please email tenders@nmrn.org.uk to organise this. Clarification questions are also to be sent to tenders@nmrn.org.uk Additional information: The Prior Information Notice can be found here; https://www.contractsfinder.service.gov.uk/Notice/f55d85ab-33de-425c-82de-c2a5ef64b353

The aim of the HMS Victory Conservation Project is to deliver a fully-conserved ship, in a condition to survive for the next 50 years without major work beyond a programme of planned maintenance. This project began in summer 2022 and is to take 10 years to complete. The conservation work includes the replacement of all external and some internal planking and structural elements and their associated fastenings, all of which need to survive for 50 years in an open environment. The timber to be used in the ship is a mixture of teak and oak. The NMRN is therefore seeking a supplier to provide fastenings for the first 3 years of this prestigious project with the option to extend for the further 2 years. Within the ITT documentation can be found; - Site Visit Information - Full Specification and Scope of Requirements - Tender Submission Information Clarification Questions should be directed to tenders@nmrn.org.uk Site Visits are to be organised through simon.williams@nmrn.org.uk

The Fleet Air Arm Museum (FAAM) is part of the National Museum of the Royal Navy (NMRN) and houses the historic Naval aircraft element of the NMRN Collection. The reserve collection storage building (Cobham Hall) is situated at Yeovilton, Somerset, on a site positioned opposite the main Museum site and having its own access. The project will appoint up to two prime contractors on a 'Design and Build' contract to work with the NMRN Conservation Team and local FAAM Operation and Facilities Team, to design and install a package of works: a) Installation of Photovoltaic (PV) Solar Panels to 30% of Cobham Hall south-west roof elevation (the maximum given roof loading data), with associated battery storage, estimated to be in the region of 400 - 500 panels providing 176kWp b) Provision of surface preparation and a new roof coating across whole roof elevation and end panels of Cobham Hall. To include Delcote architectural coating system (or similar) incorporating Seamsil to the edges and lap ends. c) Provision of new rainwater management system (rainwater goods). d) Installation of energy-efficient light-fittings throughout Cobham Hall. e) Installation of additional ground-level PV array to north-west of Cobham Hall, estimated at 200 panels providing 132 kWp The tenderer is required to design, manage and install every aspect of the works as shown. The Museum has agreed to split the works into two lots, but is not willing to split the scope of work into further fractions. However, contractors can appoint sub-contractors to complete some elements of the work. The works have been clearly split as below: - Lot 1- Design & Build - Roof / Panel Coating, Rainwater Goods, Solar PV (Roof Array) and Lighting Install (as one bid) Lot 2- Design & Build - Ground Based Solar Array Install. Tenderers can choose to bid for either or both of the lots but must make this clear within their submission. Tenderers cannot bid for individual elements of Lot 1. Full specification can be found in Annex A. Site Visits are by appointment only due to the location of Cobham Hall at the Fleet Air Arm Museum, these must be booked with marc.farrance@nmrn.org.uk All clarification questions submitted for response must be done via tenders@nmrn.org.uk.

The National Museum of the Royal Navy has purchased retail premises at 1-4 Vision Retail and Leisure Park, Hartlepool which are located adjacent to the organisation's Hartlepool Museum. Although the end use of the units is yet to be determined there is a need for electronic security and safety systems to be installed that will help protect the premises from criminality and the threat of fire. Suitably qualified suppliers are required to install intruder detection and fire alarm systems to enable this to happen. NMRN is seeking a single supplier for both systems. It is imperative that the systems are installed as soon as possible to enable NMRN to relinquish a 24-hour manned presence to the buildings. The required completion date is 30th November 2023 assuming the contract award notice is issued on 29th September 2023. Submissions must include a programme of work based on the indicated contract award date, clearly demonstrating completion in line with this completion date. NMRN's insurers have stipulated minimum requirements both systems must meet and NMRN has also consulted an independent security advisor to further inform the specification. Site Visits to Vision Retail Park must be arranged in advance, this can be done by emailing robert.james@nmrn.org.uk Clarification Questions should be sent to tenders@nmrn.org.uk

The National Museum of the Royal Navy cares for HMS Victory, based in a dry dock within the Portsmouth Historic Dockyard. In 2016 HMS Victory underwent a full reinterpretation project to improve the experience for our 300,000 visitors who board the ship each year. Part of this project saw the introduction of the ship's first audio guide system telling the story of the Battle of Trafalgar, from preparation in Portsmouth, the battle itself and the events after Admiral Nelson's death. As well as documenting her service post-Trafalgar into the 20th century as the ship is still a commissioned ship of the Royal Navy and flagship of the First Sea Lord. Emphasis is placed on the design suiting the unusual ship environment, in particular on health and safety. The systems needed to prevent undue operational distraction when moving through the ship. The existing systems are based on infrared beacons stationed throughout the ship (42 on HMS Victory As visitors' transit between decks they hear the stories unfold, with freedom to pick and choose the level of detail and number of beacons they wish to hear. Small and lightweight, hung around the neck with a lanyard, the devices could be used either via the speaker or with headsets plugged into the devices. They are charged within their docks and handed out / given back in the visitor's tent on the port side of HMS Victory. The NMRN would like to commission a contract for the rental of a new audio guide system for HMS Victory. The contract will include the installation and ongoing maintenance of a new audio guide system for a period of three years with an option of rolling one-year extensions. Full specification can be found in Annex A of the Tender Documentaiton. Clarification Questions are to be sent to tenders@nmrn.org.uk

The aim of the HMS Victory Conservation Project is to deliver a fully-conserved ship, in a condition to survive for the next 50 years without major work beyond a programme of planned maintenance. This project began in summer 2022 and is to take 10 years to complete. The conservation work includes the replacement of all external and some internal planking and structural elements. The timber to be used in the ship is a mixture of teak and oak which will need to be laminated to meet required dimensions. The National Museum is therefore seeking a supplier for the next 5 years to provide timber adhesives for teak frame repairs and oak plank lamination. To ensure the project meets its objectives, the National Museum has undertaken rigorous and extensive materials trials to determine the most suitable timber adhesives which are detailed below under requirements. Details of the adhesives required can be found in Annex A of the ITT Documentation. Clarification Questions are to be sent to tenders@nmrn.org.uk Extension to Deadline issued 10th October 2023

The National Museum of the Royal (NMRN) are looking to appoint for for Accountancy and External Audit Services. The Services are divided into two lots. Potential suppliers are invited to tender for one or either of the two lots. It must, however, be noted that in order to maintain audit independence, the two lots will be awarded to two separate companies. The lots are as follows: Lot 1- Acting as External Auditors for the Subsidiary Companies and Trusts (£250k) Lot 2- Statutory Accounts Preparation (£250k) The NMRN is looking for the provision of the Services for a minimum of four and a maximum of six years (with a two-year extension subject to satisfactory performance) commencing with the delivery of the statutory accounts and subsidiaries audit for the financial year 2023-24. It is anticipated that the contracts for the Services will be in place by January 2024. The full scope of requirements can be found in Annex A of the ITT documentation. All clarification questions must be sent to tenders@nmrn.org.uk for response.

This tender will be jointly awarded by the National Museums of the Army, Royal Air Force and Royal Navy, the latter is leading this tender process. The overall objective is to select a Supplier that gives high confidence of delivering the expected benefits to be derived from the Services on time, on budget and to the required quality. The National Museums requires suppliers that are partners to their businesses by adding strategic value and giving assurance in delivering the agreed outcomes in support of the National Museums' strategies. The successful Supplier is required to deliver a comprehensive risk-based internal audit service to each of the National Museums that meets the Public Sector Internal Audit Standards, delivering an objective, independent appraisal of activities, including the governance structure and all levels of management. The Supplier will be expected to: Work with the Service Leads and Audit Committees to develop rolling three-year risk-based internal audit strategies and plans which outline the programme of work for each National Museum. This must be flexible to reflect business risks and respond to key external and internal influences. The internal audit plans will include an evaluation of the arrangements in place to: • Establish and monitor the achievement of organisational objectives; • Identify, test and evaluate key systems and controls ensuring they are relevant, appropriate and effective; • Identify, assess and manage risks; • Assess compliance with policies, laws and regulations; • Ascertain the integrity and reliability of financial and other information provided to the management and stakeholders; and • Ascertain that systems of control are laid down and operate to promote the economic, efficient and effective use of resources and to safeguard assets. Full specifications can be found in Annex A of the ITT Documentation. Clarification Questions for Responses must be sent to the NMRN Tenders Inbox at tenders@nmrn.org.uk UPDATED- Deadline extended to 11th December 2023 after request was granted by the NMRN.

This tender opportunity is issued jointly by the National Museum of the Royal Navy (NMRN Operations) and the Mary Rose Trust (MRT) as joint operators of Portsmouth Historic Dockyard (PHD Operations) for the provision of a social media listening platform for the National Museum of the Royal Navy (all sites), The Mary Rose Museum and Portsmouth Historic Dockyard. NMRN requires the use of a single email-sending platform. The primary functions of this platform will be to: • Maintain a structured on-going customer journey communications from prospective visitors, donors, members and newsletter sign-ups. • Deliver dynamic newsletters, solus and promotional emails, with the aim of increasing footfall, ticket sales, revenue and secondary spending (e.g., retail). • Maintain customer relationships as an easy way for visitors to contact NMRN who may have queries or positive/negative feedback. • Manage ad-hoc, monthly, annual, trigger-based email communications based on data provided through our CRM (Customer Relationship Management) integration with Dynamics 365. • Be able to implement different branding, dependant on the attraction/museum we are informing visitors about. • Minimum number of email addresses/subscribers stored within the system is 500,000. There is also the need for continuous development, keeping in line with new emerging trends and technologies, the way we promote our attractions means we may add new communication methods in future. The full scope of requirements for this tender can be found within Annex A of the tender documentation. Clarifications must be sent to tenders@nmrn.org.uk for a response within the clarification period.

Following a successful application to the National Lottery Heritage Fund, the NMRN is looking to appoint Icon-accredited conservation services to undertake the conservation of three figureheads in the museum's collection. The figureheads are those of HMS Queen Charlotte, HMS Seaflower, and HMS Martin. The NMRN requires the above-listed figureheads to be scanned, conserved, and painted to a stable and displayable standard. Conservation works should follow Icon's ethical guidance and principles. The conservation of all three figureheads should be completed by May 2025. Site Visits to see the figureheads MUST be booked in advance with details located within the ITT Documentation on Page 19. This is due to the figureheads located within secure establishments and requiring security pass arrangements to be made. Site Visits may be booked by emailing jenna.taylor@nmrn.org.uk and emma.callaghan@nmrn.org.uk Clarification questions are to be sent to tenders@nmrn.org.uk Update- Condition Reports for all 3 figureheads, please express interest by emailing tenders@nmrn.org.uk to access these.

The NMRN is seeking a Computer Aided Design (CAD) Technician, on a 3-year call-off contract (with the option to extend to 5 years), to prepare scaled 3D and 2D drawings of the ship and distinct timber elements that require designing / modelling, recording, repairing, or replacing. In addition, the museum may also need to make bespoke equipment to support this unique project which may require CAD design input. UPDATE- Please note on 12th March 2024 an updated ITT was issued from clarification questions. Therefore all submissions should be Version 3.

NMRN TIcket System Solution Project- Competitive Dialogue- The Selection Questionnaire is the first phase of the procurement of the project to review the requirements of ticketing and secondary revenue systems at Portsmouth Historic Dockyard (PHD) and the other 5 National Museum of the Royal Navy (NMRN) sites against the financial, commercial, and operational needs of the organisation. Subsequently, to secure the best solution, either through retention of the incumbent or appointment of a new vendor and implementation of a new solution. This procurement is being conducted by NMRN Operations, the operating subsidiary of the NMRN. The Selection Questionnaire is the first phase of the Competitive Dialogue for this, which is attached to this advert. All clarifications are to be sent to tenders@nmrn.org.uk

This brief is issued by the National Museum of the Royal Navy Operations (NMRN Operations) for brand development support services to provide a bold "once in a generation" brand development programme that amplifies our vision to be the world's most inspiring Naval Museum, Linking Navy to Nation. We require a brand strategy that enables NMRN to deliver its strategic aspirations of increasing engagement and participation through growth and diversification of audiences; by optimising its world-class ships and collections; and by developing sustainable, commercial and influential operational models. The strategy will be built on a foundation of market intelligence and insights which will guide us to create a brand portfolio based on a set of brand propositions, and audience prioritisation principles. It will provide clarity on brand position and inform the direction and application for the creative manifestation of the brand across internal and external channels. The tender is split into two lots, please see the ITT for specific information related to this. The NMRN is hosting a Market Engagement Day on-site in Portsmouth that suppliers are welcome to attend to understand this project better, this is contained within the ITT to register for this. All clarifications are to be sent to tenders@nmrn.org.uk

The Fleet Air Arm Museum (FAAM) is looking to appoint a contractor to undertake regular daily invasive cleaning of the Museum's toilet and washroom accommodation, as well as perform basic daily housekeeping such as emptying both internal and external bins. Tenderers will be aware of the issues surrounding the application of the Transfer of Undertakings (Protection of Employment) Regulations 1981 ("TUPE") and the European Acquired Rights Directive 77/187 ("the Directive"), to the competitive tendering process. Having made careful consideration of the potential contract in question, the National Museum's view is that TUPE and the Directive will apply to this contract. The Museum is subject to an existing contract which is serviced by 17.5 hours a week as standard. The existing contractor has three operatives working 12.5 hours, 3.75 hours and 1.25 hours respectively to service this provision. Full Specifications can be found within Annex A. There is an opportunity to conduct site visits which must be arranged with the General Manager of the Fleet Air Arm Museum which can be found within the tender documentation. Clarifications must be sent to tenders@nrmn.org.uk

The National Museum of the Royal Navy (NMRN) has launched a search for service partners to support it to deliver exhibition design, interpretation and visitor experience for a dynamic new offer to Portsmouth Historic Dockyard (PHD). The reimagination of Boathouse No.6 - a Grade II* listed building constructed in 1845 and one of the earliest examples of a building with load-bearing iron -frames - will bring ground-breaking new visitor experiences to the site. The appointed suppliers will be responsible for the creation of new permanent exhibition spaces will lead visitors on a compelling journey through four centuries of the history of the Royal Marines. From the creation of its forerunner in 1664 to its current population; looking at operations past and present in times of war and peace. As part of the ITT process the NMRN are offering interested parties the chance to participate in a Market Engagement Day on the Thursday 30th May 2024 hosted in Boathouse No.6 itself. Details of this and how to book onto the day please see the ITT documentation. All communication is to be done via tenders@nmrn.org.uk unless stated otherwise.

Note- This tender was withdrawn without award. The National Museum of the Royal Navy (NMRN) is seeking to appoint a supplier on a design and build contract to create a new Royal Navy Submarine Service Memorial Wall at the Royal Navy Submarine Museum (RNSM). The key objectives of this work are to create a lasting memorial to submariners lost in service, as well as provide a place of remembrance for those who have lost loved ones and have no grave to visit and act as a point of engagement for our visitors with the events that shape so much of our lives today. This project Please register your interest at tenders@nmrn.org.uk to be sent Appendix 1 which will contain photographs of the current Memorial Wall at the Royal Navy Submarine Museum. As well as interpretation strategies relevant to this project. Site Visits are available on week commencing 3rd June 2024, these details can be found with in the ITT documentation below.

The NMRN is seeking part-time specialist timber consultancy support over 2 years on a call-off/task basis. There will be an option to extend for 1 year depending on performance. This is to support the NMRN's aim of the HMS Victory Conservation Project to deliver a fully-conserved ship, able to survive in an open environment for the next 50 years without major work beyond a programme of planned maintenance. This conservation project began in early 2022. Site Visits are available, with details on arranging visits within the ITT Documentation. Note- the deadline was extended for this tender on 18th June 2024.