UK Public Sector Contracts & Tenders

We are looking for a Supplier who will have expertise in producing high-quality print and digital publications, including robust project and account management skills. They must have extensive expertise in collaborating with in-house design teams to produce seamless, brand-compliant creative marketing assets. They must be able to provide creative bilingual design to manage the complexity of the publications provided, and to meet the Welsh language standards required by public bodies in Wales. The University is seeking to award a contract to commence in September 2022 with an option to extend beyond the initial 3 year period for a further period of 12 months (3+1), to provide design support and end-to-end print services for its major publications.

Swansea University requires ad hoc creative design services with optional print management services as defined by each brief, and as required across the University. In particular, but not limited to, servicing the creative design and print requirements of the University’s externally funded research institutions. The University is seeking to award a contract to commence in September 2022 with an option to extend beyond the initial 3 year period for a further period of 12 months (3+1), to provide ad hoc creative design and end-to-end print services, as defined by each brief.

Swansea University has a requirement for the supply of maintenance support services for the integrated Building Management System at Swansea University comprising of the Ecostruxure for Buildings Building Management System, Power Monitoring Expert and Buildings Analytics Service.

Swansea University is seeking a company with the ability to support and deliver marketing and student recruitment activity in India on our behalf. The aim of this is to support the University’s strategy in India of increasing undergraduate and postgraduate student market share and to grow student enrolments. We will require up to four staff members who will be exclusively dedicated to Swansea University activity, and the company should have the capacity to increase this number if required. We require staff at a range of experience levels; one manager with at least five years experience in a similar role within higher education in India that has the ability to help inform and develop strategy, manage and build relationships with stakeholders, line manage junior members of staff as well as carrying out and delivering marketing and recruitment activity; a range of junior members of staff who have experience and knowledge of higher education overseas, especially the UK, and will be confident communicators, understand marketing and student recruitment and also have sales driven approaches to help improve conversion of students to enrolments.

Swansea University organises a of variety Sports Club travel to a wide range of destinations ranging from the local area, to as far south as Plymouth throughout the academic year, and as such a coach service provider is required to facilitate the transport needs of Swansea University's student sports teams who travel far and wide for sporting fixtures and training needs.

Swansea University Libraries supports the University’s learning, teaching and research activity by procuring and providing access to content and related services. Swansea University Libraries have created this specification and are tendering for financial market and economic data analysis software to support School of Management teaching and research. The contract will be for an initial 3 years with an option to extend for a further 2 years on an annual basis (1+1).

The Swansea University Programme (SUSIM) for the Faculty of Medicine, Health and Life Sciences, in partnership with Hywel Dda University Health Board has been successful in their bid for a Higher Education Council Funded Virtual Reality Project “Virtual Reality a Welsh Reality” which is an exciting opportunity to create a bespoke immersive learning curriculum using the medium of Virtual Reality to address growing clinical education challenges with innovative solutions. Swansea University Faculty of Medicine, Health and Life Science is proposing an interprofessional simulation-based learning Virtual Reality (VR) solution to support Higher Education healthcare training needs and expand essential clinical content sessions, using an innovative and active learning approach. This system will align with key simulation-based learning standards and ensure the option to provide both a learner-led and facilitated package of curricula options within a state-of-the-art platform, with purpose-built tools and templates to support the delivery of this project. The award funding is for the period of 2023 with a requirement to commit the funding allocation by awarding this contract by June 2023 where the successful supplier achieves the project deliverables by the end of December 2023, i.e. a minimum of 7 (seven) Modules of Learning over 7 (seven) months.

Swansea University is seeking a company with the ability to support and deliver marketing and student recruitment activity in the Gulf region and to explore new markets across the Middle East and North Africa (MENA) on our behalf. The aim of this is to support the University’s strategy across the Gulf region of increasing undergraduate and postgraduate student market share and to grow student enrolments. We will require one member of staff who will be exclusively dedicated to Swansea University activity, and the company should have the capacity to increase this number if required. We require the staff member to be at manager level, with at least five years experience in a similar role within higher education in the Gulf or a similar market in the region. They will lead on marketing and recruitment activity and will have sales driven approach to help improve conversion of students to enrolments; they will have knowledge of UK higher education, and will be a confident communicator.

Swansea University is seeking a company with the ability to support and deliver marketing and student recruitment activity in Southeast Asia on our behalf. The aim of this is to support the University’s strategy in Southeast Asia of increasing undergraduate and postgraduate student market share and to grow student enrolments. This will `be through a variety of channels including TNE partnerships. We will require one member of staff who will be exclusively dedicated to Swansea University activity, and the company should have the capacity to increase this number if required. We require the staff member to be at manager level, with at least five years' experience in a similar role within higher education in Malaysia or a similar market in the region. They will lead on delivering the University’s marketing and recruitment activity and will have a sales driven approach to help improve conversion of students to enrolments; they will have knowledge of UK higher education, and will be a confident communicator, The supplier must limit their fees to only include set up and for costs relating to the management of the staff. All other costs must only be payable on variable costs and actuals, which will be agreed in advance. The company must, when requested, provide receipts and monthly reports on the return on investment of the staff activity as well as the marketing activity, in a timely manner. The University estimates a total contract value of approximately GBP 356,500.00 over the maximum four year period. The contract will be for an initial 2 year period with an option to extend for a further two years (2+2), subject to funds and performance. The University will reserve the right to increase this amount up to an additional 50% upon agreement by both parties.

Swansea University is currently undergoing a major investment in its technical infrastructure. The university is seeking a Managed Security Operations Centre (mSOC)as part of its strategic initiative to build strong proactive measures 24/7 to prevent, detect and quickly respond to security incidents, cyber threats and risks. An mSOC will provide advanced threat detection and response capabilities, help the University meet compliance requirements, and provide a cost-effective solution for managing security operations. Additionally, an mSOC will assist in incident response planning, further enhancing the University's security posture. The University has allocated a budget of approximately 170,000.00 GBP annually, excluding VAT, for this service. The contract will be for an initial 2 years with an option to extend for a further 2 years on an annual basis (1+1).

As part of the modular curriculum for Swansea University’s MEng (Hons) and BEng (Hons) Aerospace Engineering degrees (both accredited by the Institution of Mechanical Engineers (IMechE), and the Royal Aeronautical Society (RAeS)), Level 4 undergraduates are required to undertake 1 light aircraft flying lesson of 30 minutes, covering ‘basic handling’ of the aircraft and ‘air experience’, as part of their first year of studies. This amounts to approximately 267 students per academic year, experiencing one lesson each, spread across the 3 academic terms (October to June). Since no lessons were undertaken during the past academic year, there is a backlog of an additional 267 students also needing lessons during this coming 2023/24 academic year and the first year of this contract. The Aerospace Engineering department within the University’s Faculty of Science and Engineering is therefore seeking a suitably qualified, insured and equipped flying centre with the appropriate staff, aircraft, equipment and facilities in place with the capacity to service our requirements and deliver lessons to this number of students. The contract duration will be for an initial 2 academic years as from October/November 2023, with the option to extend for a 3rd and a 4th year. This is on the basis that student numbers for the 1st academic year shall be near double that of subsequent years, due to the need to clear the 2022/23 backlog (so potentially 2 x 267 students). The University is unable to provide insurance for the students to undertake these lessons, therefore it is essential that both the instructor and aircraft are fully insured, not only in line with Civil Aviation Authority (CAA) regulations but also for the University students to fly safely in confidence. A reliable route of communication is key due to changes in weather and its impact on flying conditions so booking and administration processes are important in ensuring a high level of efficiency and customer care from the appointed contractor.

The University is seeking to award a 3 year contract, to commence in March 2024 with an option to extend beyond the initial 3 year period for a further period of 12 months (3+1). Due to the nature of student recruitment advertising with new platforms and channels used for advertising the University is seeking to procure media buying for digital advertising. The University wishes to appoint an external Contractor to help deliver advertising of key marketing and communications projects throughout the year as well as ad hoc projects as they arise. The appointment requires the Contractor to buy and manage advertising on behalf of the University. The University does not expect the successful organisation(s) to undertake creative design (this is a separate contract) but does expect that the Contractors will liaise with the Universities creative design agencies and in-house design teams where necessary.

The appointed contractor will have extensive expertise in managing and implementing OOH advertising to include (but not exclusively) billboards, transport systems, video on demand. Contractors are expected to be professionally certified and have a deep understanding of the student recruitment cycle for Undergraduate and Postgraduate students in the UK and internationally. The total value is estimated to be between GBP 800,000 and GBP 1,200,000 over the four year maximum period.

The University has a requirement to appoint a supplier to provide the hire of gowns when hosting graduation ceremonies. The requirement will cover both graduates and staff of the University who will partake in the ceremonies Graduates will be required to pay for any services they require direct to the supplier. The supplier will pay a minimum of 25% of their student gown hire income back to the University as commission.

The University has a requirement for graduation photography. There will be no cost to the University for the provision of photography; graduates will be required to pay for any services they require direct to the supplier. The supplier will pay a minimum of 50% of their photography sales income back to the University as commission. The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies.

The School of Management within the Faculty of Humanities and Social Sciences (FHSS) is seeking 1 single provider who is able to supply ALL the following integrated resources to deliver the 4 equipment solutions summarised below: EQUIPMENT 1: Integrated bespoke biometric research station solution with synchronized multiple biosensors with advanced eye tracking capability EQUIPMENT 2: Integrated bespoke biometric research station solution with synchronized multiple biosensors EQUIPMENT 3: Integrated bespoke biometric research station solution with synchronized multiple biosensors EQUIPMENT 4: Integrated bespoke portable biometric research station solution with synchronized multiple biosensors for field work

Swansea University and Swansea Council are committed to working in partnership to provide the infrastructure for the future with a specific focus on the development at Sketty Lane, Ashleigh Road and King George V fields, known as Swansea Bay Sports Park (SBSP). In order to maximise impact and capitalise on the unique positioning of the site and the relationship between the University and its partners, our vision extends to co-location of sport, health, medical science and technology alongside the facilities to promote in-situ research and innovation. The approach aligns with and builds upon the catalytic, City Deal funded, ‘Campuses project’, which sees a phase one delivery of 2000sqm research & innovation space at SBSP, with an aim to harness the unique capabilities in the Swansea Bay City Region to drive the growth of a globally significant MedTech and Sports Tech cluster, facilitating the levelling up of the health and wealth of the region and making Swansea a Life Sciences powerhouse. This project is centred on the commissioning and delivery of a feasibility study and options appraisal that will lay the foundations for a major collaborative investment programme over the next decade, by providing critical insight, early appraisal of options and a practical roadmap along which the partnership can progress. The primary focus of the work will relate to SBSP – as defined above – but will also consider opportunities for alignment and cohesion with other facilities and developments in the local area. This may include including linkages with St Helens, Singleton Hospital, Singleton Park, Bishop Gore School, Clyne Valley and the Promenade - the will see SBSP emerge as a Hub for community sport and activity, from which the local community and visitors can enjoy the full breadth of aligned offer. Working in this way ensure we do not miss clear opportunities for economies and to ensure a cohesive strategy for the Region.

The University has chosen to divide this tender exercise into the following sections: Payment Gateway for authorisation through to the chosen merchant services provider for debit and credit card transactions via all payment channels. It is important that the needs of the University can be met while future proofing by giving the ability to improve the current range of payment types available. Payment gateway should meet all the card scheme requirements for card payments and offer alternative payment methods. The solution should include reporting option, with the ability to cover payment optimisation and fraud protection options. The payment gateway should have the ability to connect to the merchant acquirer (Lloyds Cardnet) and the Payment Service Provider (Global Payments E-Commerce). It is also worth noting that the University currently uses Convera for accepting student payments. E-Store for online sales from the chosen sale routes by the University. Giving the ability to connect to the merchant acquirer (Lloyds Cardnet) and Payment Service Provider (Global Payments E-Commerce). The E-Store will be used to make sales of various products including events and short courses The full contract term shall be two years with possible extensions of a further two years (1+1), subject to performance and agreement between the parties.

Swansea University operates an in-house Occupational Health (OH) Service. They look after all University Staff and students. The team are line managed by the Occupational Health Manager and consists of six clinical staff including professional and qualified Occupational Health Nurse Advisors, Occupational Health Mental Health Advisors and Registered General Nurses supported by three administrators. The University has circa 4500 employees. The University operates an outsourced provision for its Staff Counselling services. We would require an on-line booking portal/process as the primary source of making a booking. There should be a central phone number should Employees wish to make a booking by phone. The scope of the requirement is to provide Counselling services to staff. These services include but not limited to: Coaching and Counselling Services including Therapeutic Interventions The Supplier shall provide telephone, online and face-to-face, short term, focused coaching and counselling Services including Cognitive Behavioural Therapy (CBT) and other therapeutic interventions. The contract will be for an initial 2 year period with the option to extend for a further 2 years on an annual basis (2+1+1).