SPS recognises that the ability of those in custody to develop their digital skills is limited to that of a classroom setting. As a result, the SPS has undertaken an active role in promoting the use of digital technology within its establishments, through the use of virtual visits and mobile phone technology. More recently, the SPS has undertaken a Proof of Concept (Test of Change) for a KIOSK service in one of its operational Establishments. Following the success of the PoC, the SPS is now looking to roll this out to all SPS operational Establishments.
One of the Digital Strategy’s objectives is to enhance the digital skills of the Purchaser’s staff group and move away from various transaction activities that take up a considerable amount of their time. The Purchaser’s staff still rely extensively on paper based systems for managing basic day-to-day activities (including menu choice, staff requests, canteen purchases and other regular tasks). Research has identified that adoption of new technology requires active engagement and perceived positive outcomes from the user group(s) in order to accept new ways of working.
As a result of the above, the purpose of this tender activity is to appoint a supplier to install and manage a Self Service System to all operational Establishments. The system will include a standalone managed portal with a range of modules (including menu selectrion, PPC balance, staff messaging and notice board). The Contract Term shall be for a period of 5 years, plus up to an additional 2 year extension option.
The scope of this Framework Agreement is to provide provide specialist services to assist the SPS Estates and Technical Services Team deliver a wide range, type and complexity of construction projects. The supplier is required to provide services covering a wide range of professional and engineering disciplines and other development and property / facility related issues.
The primary services SPS require are as follows;
- Architectural;
- CDM;
- Civil & Structural Engineering;
- Mechanical & Electrical Services; and
- Surveying.
The SPS has a requirement for the provision of Control & Restraint Equipment. This equipment includes (but is not limited to): Riot Shields, Tactical restraints, Extendable Batons, Protective Body armour and Protective Clothing. The goods are used to equip the Incident Command Team (ICT) and other relevant members of staff in dealing with incidents that require the attention of the ICT team within the SPS establishments.
2 lots will be covered within this procurement exercise;
Lot 1 - Riot Shields
Lot 2 - Public Order Helmet & Visor
The purpose of this Contract is to engage with a Supplier to ensure that the SPS operates in a safe, appropriate and environmentally compliant manner in relation to the management of Organic (Green and Food) Waste. This includes the on-site storage, collection, transfer, treatment and subsequent disposal of all Waste at all SPS Sites listed in the Specification
The Scottish Government have made a clear commitment to moving to cloud-based systems with advanced levels of resilience and security. This requirement is echoed by the SPS, who have set out within its digital strategy and corporate outcomes a commitment to modernise appropriate systems. This project forms part of a wider programme of change to establish a high impact HR function that will be a key enabler for the achievement of strategic outcomes.
The SPS overall aim is to procure new HR software and Professional Services for the replacement and configuration of new HR, Payroll and Recruitment software . We will also enter into a Software as a Service (SaaS) agreement for software delivery and licensing in which software is accessed online via a subscription, rather than bought and installed on individual computers.
The three HR applications in the project scope are:
-Core HR including Time and Attendance / Roster Management Module
-Payroll; and
-Recruitment
The SPS intend to move forward with a single supplier contract, either with a fully integrated system or a supplier with an established third party arrangement in place that offers an already established interface between HR/Payroll and Recruitment.
The Scottish Prison Service (SPS) requires a supplier(s) to provide a varied range of Janitorial Supplies to SPS Sites across Scotland. This shall include but not limited to the following:
Lot 1 Janitorial Products - janitorial hardware e.g. mop, bio-hazard products and chemical products; and
Lot 2 Paper Products - paper goods e.g. toilet tissue.
The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times.
The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services.
SPS are leading a collaborative procurement on behalf of a range of Scottish public bodies (circa 40 Collaborative Partners with an employee headcount circa 34,000) to secure a provider of an Employee Assistance Programme (EAP). The Services are intended to provide support to employees by providing access to confidential advisory and supportive interventions to deal with any personal/work related problems. Services required include: telephone counselling, information services, advice for carers, service’s to management staff, face to face counselling sessions, and referral procedures. Additionally there is a requirement to provide Welfare Services to a number of the Collaborative Partners. The Welfare Service shall comprise of: crisis intervention, welfare services (including home visits) and advocacy (facilitating meetings on behalf of individuals both a support mechanism for staff and a management reporting function for Human Resource Business Partners.
The SPS seeks a Supplier to provide the SPS with prisoner clothing and footwear. This includes items such as, but not limited to: Polo Shirts, Sweatshirts, T-Shirts, Sports Shorts, Underwear and Footwear. The full list of Goods that SPS requires shall be included within the tender documentation.
The SPS has 13 Establishments throughout Scotland and the Supplier is required to provide the Goods to meet the demand of each individual Establishment. The contract term will be for an initial three years, with the option to extend for up to an additional two years (3+2 years).
The SPS requires a supplier to supply a range of catering consumable products across the SPS estate. The SPS expects the supplier to assess and offer a viable product range that provides value for money products and meets sustainability requirements.
The SPS requires the Supplier to supply mobile, freestanding metal and mobile phone detectors that scan and detect ferrous metals found within mobile phones and other objects. The product shall be capable of conducting full body screening and be able to detect small or large concealed items both internally and externally.
The scope of the Framework Agreement shall be to provide quantity surveying and project management services to support the delivery of a wide range, type and complexity of construction, maintenance and refurbishment projects. The projects will likely require the service of a Quantity Surveyor or Project Manager and will range from a value of approximately GBP20k to in excess of GBP100m. During the period of the intended framework agreement there is an annual expenditure programme of maintenance replacement works circa GBP3m to GBP5m and capital expenditure programme works of circa GBP8m plus the potential for large scale new build up to circa GBP30m annual expenditure.
This Contract will provide maintenance services to the secondary power supplies for 15 sites: 13 Prison Establishments, the SPS College (SPSC), a combined central store and training facility (Fauldhouse).
This contract is for the Maintenance of Standby Generators and Oil Storage Tanks required for Equipment at 15 sites.
Prisoner Support Intervention is an early intervention to support those in our care identified with mental health issues who are at risk and requiring 1:1 support. Every prisoner who is referred and assessed will have access to a range of interventions to meet their individuals needs.
These interventions are:
- Counselling 1:1 Support;
- Self-Help Directive 1:1 Support, and
- Provide Intervention Support for Mental Health.
The purpose of this Contract is to provide the SPS with the following services when required:
Maintenance Engineer – Electrical: Planned, reactive and minor project electrical work, including fault finding, including inspection and testing work to BS7671.
Maintenance Engineer – Mechanical: Planned, reactive and minor project plumbing, mechanical, heating and ventilation work. Including fault finding, testing and inspection work.
The intention is to split the contract over 4 geographical lots:
Lot 1: HMP Inverness
Lot 2: HMP&YOI Grampian
Lot 3: HMP Barlinnie
HMP Castle Huntly Cornton Vale
HMP Edinburgh
HMP Glenochil
HMP Greenock
HMP Low Moss
HMP Perth
HMP & YOI Polmont
HMP Shotts
Lot 4: HMP Dumfries
The SPS requires a Supplier to provide a catalogue of standard electrical goods, appliances and accessories (including televisions, irons, vacuum cleaners and microwaves) across the SPS estate.
The SPS requires a contract for the provision of Hot Food Trolleys across the SPS estate. The SPS cater on site and Hot Food Trolleys are an essential piece of kitchen equipment for SPS Establishments. The distance from halls to the kitchen can be long and therefore, to preserve the food and keep it warm, hot food trolleys are required. The Hot Food Trolleys shall be utilised both indoors and outdoors. The outdoor conditions consist of various surfaces (e.g. paving slabs, road tar, monobloc, rough ground, slopes) therefore they shall be suitable for all-terrain purposes.
The Scottish Prison Service (SPS) requires a supplier(s) to provide a varied range of Janitorial Supplies to SPS Sites across Scotland. This shall include but not limited to the following:
Lot 1 Janitorial Products - janitorial hardware e.g. mop, bio-hazard products and chemical products; and
Lot 2 Paper Products - paper goods e.g. toilet tissue.
The Scottish Priosn Service (SPS) requires a Supplier to deliver Youth Work Services to HMYOI Polmont. The Supplier shall utilise specific and proven approaches to deliver youth work services, which take account of the specific needs of young people in custody and focus on the individual young person in assessing those needs.
The Supplier shall be required to provide interventions and activities that will aid the personal development and life skills of the young person and to help young people believe they can have significant control of their lives both within, and more particularly outwith, a prison environment.
Finally, the Contract will provide knowledge and professional skills transfer to specific SPS staff who will be undertaking formal youth work qualifications. There will as part of the contract be ad-hoc provision of this service in other SPS establishments through its estate.