The Scottish Police Authority intends to publish a tender which will establish a Catering Framework for locations across Scotland.
This contract aims to achieve the following:
Provide nutritionally balanced meal packs to officers.
Standardise packed meal provision across Scotland for operational and event deployments.
Accommodate a range of dietary requirements.
Ensure compliance with food labelling regulations, particularly regarding allergens.
Confirm that the provider holds all necessary Food Hygiene certifications.
Ensure compliance with Health & Safety standards and that the provider is a licensed catering operation.
Verify that the provider meets Police Scotland’s mandatory vetting requirements.
Deliver best value and explore opportunities for value-added services.
Promote sustainable practices throughout the supply chain, including responsible sourcing, packaging, recycling, and waste disposal.
Ensure provider staff are paid at least the minimum living wage, ideally the Scottish Living Wage.
The Scottish Police Authority (SPA) has released this PIN as a Request for Information (RFI) to gather information from the marketplace to shape the future Estates FM Strategy.
The aim is to get a better understanding capabilities of the marketplace for FM delivery in Scotland.
The Authority is seeking to establish a Framework Agreement for Legal Accountants on an ongoing basis to independently review fee notes and itemised invoices, received by the Authority / Police Scotland, from Legal agents involved in relevant existing legal proceedings or new cases.
This Request for Information (RFI) is being issued to gather information from the marketplace for potential procurement options related to the provision of technology / software for an Application Retiral Solution for the Scottish Police Authority. The information gathered may inform the approach of a future procurement exercise.
The RFI contains high level information regarding the project requirements and a questionnaire.
This Prior Information Notice (PIN) is being issued to gather information from the market for potential procurement options related to the design and construction of a police custody centre for Scottish Police Authority (SPA).
Background/Overview of Overall Requirement
The Scottish Police Authority has a requirement to deliver Phase 2 of the EV Delivery Programme, which is a similar scale to the Phase 1 delivery which recently completed.
The requirements for Phase 2 include for EV Charger works design, Supply of chargers, DNO requirements for sites and Installation works across 50 locations (number of chargers AC/DC varies per site as will the electricity supply requirements) within mainland Scotland. The type of chargers will vary, a selection of fast AC, Rapid DC and Ultra-Rapid DC chargers dependent upon the number of vehicles and the role they carry out at each specific site.
This request is to carry out initial scoping of the market availability, Contract options (turnkey considerations as well as separate/partially bundled options), timescales and Contract types utilized. We would also value any suppliers views on what has worked well in the marketplace for them as well as their Client for works of a similar size/scale.
Note: Police Scotland have a single back-office provider, the successful company will require to work in partnership with them to ensure all new chargers are added to the system.
Police Scotland wishes to engage potential Suppliers to obtain appropriate information in advance of an Invitation to Tender being issued.
The supplier engagement will enable us to:
-Gain greater clarity on the services and solutions currently available.
- Consider best practice and innovation.
- Consider potential costs for the solution.
- Identify the most effective procurement route.
- Establish timescales that would be required for:
- ITT process
- Solution delivery
The initial scope of the anticipated procurement exercise will be to deliver a modern, stable and future proof Computer Aided Despatch (CAD) application for Police Scotland.
Police Scotland are aware that many modern CAD applications also contain options such as Integrated Communication Control System (ICCS), Customer Relationship Management (CRM) and other Command & Control functionality. Whilst the primary purpose of the procurement exercise is presently focused on a CAD application, Police Scotland are open to discussions around procuring additional integrated functionality.
Further information is contained within a Request for Information document which will be made available to Suppliers on request.
The planned timescales for the RFI stage are:
- Prior Information Notice published on 01/12/2025
- Suppliers to request RFI document and submit any
clarifications by 19/12/2025.
- Suppliers to submit RFI responses by 30/01/2026.
Suppliers wishing to participate at this stage should request the RFI document via the Public Contracts Scotland website.
Framework with multiple suppliers covering mainland and islands of Scotland.
A service is required to uplift deceased persons from a locus and transport them to a designated mortuary, or transport between mortuaries or from a mortuary to a place of rest.
The requirement for transportation is only in circumstances where there is a Police Scotland/COPFS investigation into the death.
Non-suspicious deaths where a death certificate is issued or is anticipated will not form part of the requirement.
The contract will incorporate the full requirement for transportation services for Police Scotland and the COPFS (Crown Office & Procurator Fiscal Service). Police Scotland will be the main point of contact for all enquiries & invoicing relating to the Framework.
The Framework will be split into 2 Lots:-
Lot 1: Reactive Journeys from Locus to Designated Mortuary or non-Designated Mortuary
Lot 2: Planned Journeys between Designated Mortuaries, Non Designated Mortuaries and Designated Mortuaries, Places of Rest and Designated Mortuaries and Return Journeys
Bothe lots will be further split into geographical regions with suppliers able to bid on the regions most suited to their business.
The following transport services have been identified as forming part of the requirement:
1. ‘First Transport’ – Transport to Designated Mortuary
2. ‘Second Transport’ –
Place of Rest or Designated Mortuary to Designated Mortuary
3. ‘Return Transport’ – Designated Mortuary to Local Jurisdiction or Mortuary
This Prior Information Notice is being used by Police Scotland to issue a Request for Information (RFI) for SPA Forensic Services Core Operating System.
It is expected that the RFI will result in a future tender exercise, with a timescale for that yet to be fully defined, though expected within 2025.
Please see attached document for further information.
In 2021, the Police Scotland Housing Strategy was approved. The National Housing Strategy proposes a blended approach which, in areas where no leasing opportunities exist with local housing associations or local authorities, identifies SPA-owned residential properties for ‘Retain & Invest’. Through delivery of this approach where required, the outcomes will provide a long term 25-year solution for retained housing stock, as well as supporting our Estate Strategy, our People Strategy, our Environmental Strategy, our Annual Policing Plans and supporting Scottish Government’s target of reaching carbon neutral by 2040.
Currently delivery of the National Housing Strategy is being managed by the Estates Transformation (North) team, who will remain in support and will provide oversight and a point of contact for any specialist services support.
This requirement is to secure additional resource to support the continued delivery of the National Housing Strategy, notably:
1 x Housing Planner
1 x Housing Asset Management Officer
Full indicative roles & responsibilities are contained in attached document.
It would be desirable that these roles are each filled by one person on a full-time basis, however alternative solutions will be considered as long as the requirement is appropriately staffed. It is likely the requirements of the service may begin to reduce from year 2 or 3 onwards, for the remaining duration of the contract – this is in line with the required level of service reducing as properties are working through.
This specific area of work is subject to oversight and scrutiny by the Strategic and Tactical Remote and Rural Working Groups, chaired by the North Territorial Assistant Chief Constable and N Division Commander respectively. A main aspect of these groups focuses on the availability of suitable accommodation for officers and their families in order to meet their operational objectives.
This Request for Information (RFI) is being issued to gather information from the marketplace relative to potential procurement options related to the creation of a Data Science Platform / Environment, inclusive of associated tools that will enable data scientists to load and transform data easily, collaborate and share code with each other, ensure consistency in tooling and versions, provide enough compute to execute required operations, and ultimately deploy, monitor and adapt models in production.
The Scottish Police Authority and Police Scotland (hereafter referred to as 'the Authority'), has released this PIN to gauge the level of interested market participants with the required level of capability and capacity to deliver an EAP Service.
The Scottish Police Authority and Police Scotland (hereafter referred to as 'the Authority') has released this PIN, the objective of this exercise is to determine the level of interest and capability within the marketplace.
The Authority (Police Scotland) has a requirement for a single supplier to provide an annual, renewable service to their social networking platform for professionals, to allow the Authority to advertise roles, events and projects. Giving the Authority the functionality to directly source candidates and advertise jobs to the network of professionals looking for new opportunities, as well as passive potential candidates.
The Authority requires this service to allow its internal recruitment team access to networks of professionals with skillsets relevant to The Scottish Police Authority and Police Scotland, allowing direct sourcing of potential candidates, interact/network with professionals, to help with recruitment selection objectives. In additional the Authority require the function to advertise our own jobs, targeting external audiences, such as senior and critical staff vacancy roles, hard to fill niche roles.
This exercise is being carried out in advance of any formal procurement exercise. It is not a pre-qualification or tendering exercise. At this point in time no date for the formal procurement exercise is known.
Any information contained within the PIN is subject to change.
Please note your interest by 12 noon, Friday 25th November 2022.