UK Public Sector Contracts & Tenders

ScotRail will be tendering for Hard and Soft Facilities Management Services and are issuing this Periodic Indicative Notice (PIN) to engage with and provide an update to suppliers on our tender strategy.

ScotRail are conducting market engagement to explore the development of a bespoke loyalty programme aimed at driving incremental passenger journeys and revenue. We are seeking input from potential partners to help shape our understanding of the market, available models, and technical requirements. We invite suppliers to complete a short questionnaire via our e-sourcing portal which can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx ScotRail will review the information provided and intend to engage further with suppliers who have the relevant experience and capabilities. This assessment will shape our strategy and tender documents for the future of the service. Any questions relating to this market engagement should be posted using the 'Messaging' tab on the e-sourcing portal. The deadline for submitting your response is by 12pm Wednesday 28th January 2026

This notice is published by ScotRail Trains Ltd (SRT) and is intended to advertise a market engagement exercise. This is in relation to an intended procurement for the contracted service overhaul of Air Receivers for the Class 153, 156, & HST (Class 43 Power Car and Mark III Coach) fleets at nominated ScotRail depots. This requirement, which has an intended duration of an initial 4 years plus a possible option to extend by a further 12 months, will be tendered as a single Lot for Air Reservoirs overhaul service in accordance with RISAS safety critical and rail standards. We invite suppliers to complete a short questionnaire on our Wax e-sourcing portal which can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx

This notice is published by ScotRail Trains Ltd (SRT) and is intended to advertise a market engagement exercise in relation to a procurement for the provision of Rolling Stock Glass Replacement Service at Haymarket and Shields Depots. The procurement activity will commence in late-2025. We invite suppliers to complete a short questionnaire on our Wax e-sourcing portal which can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx

ScotRail are conducting market engagement to understand the capabilities of potential Digital Marketing Agencies to lead the production and roll-out of all digital elements within ScotRail marketing campaigns, while also supporting standalone digital initiatives. We invite suppliers to complete a short questionnaire on our Wax e-sourcing portal which can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx ScotRail will review the information provided and intend to engage further with suppliers who have the relevant experience and capabilities. This assessment will shape our strategy and tender documents for the future of the service. Any questions relating to this market engagement should be posted using the 'Communication' tab. The deadline for submitting your questionnaire is by 12pm Tuesday 18th November 2025.

ScotRail Trains Ltd seeks to appoint a qualified and experienced Service Provider (SP) to deliver a Technical Support and Spares Supply Agreement (TSSSA) for the Class 380 Electric Multiple Unit (EMU) Fleet, operated under ScotRail Trains Limited. The appointed Service Provider shall provide an integrated, performance-driven solution encompassing technical support, maintenance spares management, and fleet improvement campaigns, aligned to the Operator’s objectives of enhancing fleet reliability, availability, safety, and customer experience. All units were manufactured and commissioned between 2009 and 2011. The TSSSA will ensure the continued performance of the Class 380 fleet through robust engineering support, efficient material management, and proactive condition-based maintenance interventions. This partnership will promote long-term sustainability, value for money, and innovation within the ScotRail rolling stock maintenance programme. Current arrangements expire in December 2026 and this new procurement activity will commence in late-2025. Interested parties wishing to participate in this exercise should access and complete the Market Engagement Questionnaire published on our e-sourcing portal https://scotrail.wax-live.com/S2C/ DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx

ScotRail are conducting market engagement to understand the capabilities of potential suppliers to provide RSP accredited ticket office and mobile retail and validation solutions. We are seeking to modernise our offering, including the potential to integrate with a centralised back office providing a seamless customer experience across channels. The roll-out will be across the geography of Scotland covering the ScotRail locations including Ticket Offices, Stations and Offices. We invite suppliers to review the information provided and complete a short questionnaire via our Wax Digital e-sourcing portal which can be accessed here - https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx ScotRail will review the information provided and intend to engage further with suppliers who have the relevant experience and capabilities. This assessment will shape our strategy and tender documents for the future of these services. The deadline for submitting your completed questionnaire is by 12pm Wednesday 23rd July 2025

Supply of workwear including laundry services to ScotRail depots and In Service Fleet Engineering (ISFE) locations. Items include but are not limited to: high viability coveralls, bib and brace overalls, flame retardant coveralls, molten metal coveralls, lockers, manager lockers and bath towels. Further, we require that the supplier service, clean and provide fitment to the items above as required.

ScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers prior to an upcoming tender for a single supplier framework for the provision of Oil Sampling services at ScotRail Depots at the following locations: Engineering Depot Corkerhill, CORKERHILL PLACE GLASGOW G52 1RU Engineering Depot Haymarket, RUSSELL ROAD, EDINBURGH EH12 5NB Engineering Depot Inverness, LONGMAN ROAD, INVERNESS IV1 1RY Engineering Depot Shields, 35 ST. ANDREWS DRIVE GLASGOW G41 5SG Periodic analysis is required for: a) DMU – Engine, Gear Box, Final Drive; b) EMU – Mains Transformer; c) HST – Engine; d) other ad-hoc requests for Oil Sampling as needed. It is envisaged this requirement will have a duration of 3 years with an optional 12-month extension on two separate occasions to a maximum term of 5 years.

ScotRail Trains Limited (SRT) is seeking to engage with the market to understand the capabilities of prospective suppliers prior to an upcoming tender for the provision of a bespoke electrical traction motor service for our Class 318 & Class 320 Fleets which will include monitoring and proactive maintenance, carrying out in situ repairs on our trains, and commutator resurfacing (as required).

ScotRail Trains Limited (SRT) are seeking to engage with the market to understand the capabilities of prospective suppliers for the supply / delivery of Oils, Greases and DMU Coolant to ScotRail locations in Glasgow, Edinburgh and Inverness

ScotRail Trains Limited (SRT) is seeking to engage with the market to understand the capabilities of prospective suppliers prior to an upcoming tender for the provision of Heating, Ventilation & Air Conditioning (HVAC) Support Services for a number of Fleets at specific Depots. The procurement activity will commence in mid-2025, with the intent to award a contract in late 2025.

ScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers prior to an upcoming tender for the provision of environmental testing services at various ScotRail Depots and ISFE locations. This may include but is not limited to the testing of effluent interceptors, fuel storage tanks, LEV, coolant, carriage wash plants effluent discharge, train drinking water points, and diesel exhaust fumes as well as the provision of specialist technical support and any ad-hoc services required. The procurement activity will commence in mid-2025, with the intent to award a contract in late 2025. It is envisaged this requirement will have a duration of 3 years will an optional 24-month extension on two separate occasions to a maximum term of 7 years

ScotRail are looking to tender for a single supplier framework(s) for Welding & associated services of HST coaches (Mk3), either onsite at our Inverness depot (Lot 1), or offsite at a supplier's facility (Lot 2). We invite all interested suppliers to complete a short questionnaire via our Wax e-sourcing portal which can be accessed here: https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/negotiations/Sourcing/DocumentMain.aspx?ProjectId=406&DocumentId=407&ApplicationInstanceID=27adc89e-0cb2-4b51-9bc1-34061f10156f The questionnaire is open for a period of 30 days, however ScotRail will review submissions as and when received.

ScotRail Trains Limited (SRT) is seeking to engage with the market to understand the capabilities of prospective suppliers for the repainting and minor refurbishment of its Class 380 Fleet, comprising 38 units (130 vehicles in total).

ScotRail are conducting a full review of our hard and soft facilities management services and would like to engage with suppliers who can provide a range of hard and soft FM services.

The allocation of our available rolling stock to diagrams by the Train Service Delivery Managers (TSDM’s) at the start of the day and during disruption is a critical process for daily operational performance on Scotland’s Railway. ScotRail are formulating a rail operations systems strategy and intend to review the market and choose a long-term combination of systems as we look to modernise operations and prepare for the introduction of new rolling stock and further electrification. ScotRail operate c2,400 services a day Monday – Saturday with this reducing on a Sunday. The operations control centre has 15 separate desks which would be utilising the system 24/7. The 15 separate desks would require instant access concurrently. The requirement will be c70 users in total across various shifts [although flexibility to increase the user numbers would be required]. ScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers and understand which systems are in the market which have the functionality to: - Receive planning exports from train planning systems and maintaining a database of services. - Receive crew updates from Rostering systems and maintain a database of them. - Maintain a database of rolling stock and their positions. - Allow TSDM’s to allocate stock and to diagrams. - Track rolling stock mileages and update fleet management systems to ensure maintenance plans are kept up to date. This market engagement will shape our future systems strategy and specification. For the first stage of market engagement, we are looking to engage with suppliers who have an existing system which supports these broad requirements or who are in the stages of developing a system which will be able to support these requirements and will be live in the coming years. ScotRail invites suppliers to complete a short questionnaire providing information on their relevant experience and capabilities, this can be accessed on our e-sourcing portal https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx. ScotRail will review the information provided and intend to engage further with suppliers who have the relevant experience and existing systems to support these broad requirements

ScotRail wish to improve the connectivity for trains, staff and passengers within the subsurface stations and tunnels in the Glasgow area between Partick Station and High Street via Glasgow Queen St Low level and Partick Station and Dalmarnock Station via Glasgow Central Low Level. The purpose of this activity is to carry out market engagement to understand what can be achieved with connectivity in this area, to help provide detail for a business case to move forward, as well as identifying potential organisations ScotRail can partner with to deliver the improvements. There is no current funding committed, and progression and approval will depend on the commercial viability and technical viability of proposed solutions. The scope of the requirement and the PIN questionnaire can be accessed via our procurement e-sourcing portal here https://scotrail.wax live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx. ScotRail will review the submitted questionnaires and consider the feasibility and impact of what can be achieved with the proposed solutions. ScotRail then intend to engage directly with suppliers who can proposal viable solutions to carry out further market engagement and fully develop the scope and business case for this solution. Please submit your questionnaire by the deadline of 12pm 24th January 2025 in order for your proposal to be considered for the next stage of market engagement. Any questions relating to this should be submitted via the 'Communication' tab within the procurement system. Suppliers should not contact ScotRail employees directly to discuss this opportunity.

ScotRail have a requirement to update Customer Information Screens throughout acorss the ScoRail estate. This Periodic Indicative Notice is to engage with the market for the provision of a single supplier framework for the supply and delivery of Customer Information Screens (CIS) and related consumables. Interested parties are asked to complete some market engagement questions on the Wax Portal: https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx

ScotRail Trains Limited (SRT) would like to inform the potential scope and specification for the provision of an on-train Energy Metering (EM) solution across the ScotRail fleet. Prospective suppliers who have the capacity and capability are asked to register an interest on the Public Contracts Scotland site to help inform the tender documents for the future of these services. We invite all interested suppliers to complete a questionnaire via our Wax e-sourcing portal which can be accessed here: https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewEvent.aspx?EventID=290&ApplicationInstanceID=27adc89e-0cb2-4b51-9bc1-34061f10156f The questionnaire is open for a period of 4 weeks, however ScotRail will review submissions as and when received. Following the deadline for responses to this market consultation, the intent is that SRT shall hold follow-up engagement sessions with individual bidders in relation to their response. It is envisaged that these shall be held w/c 19th August 2024 either via MS Teams or face-to-face at our Head Office in Glasgow City Centre. Please confirm on the questionnaire response whether you will join virtually or F2F.