UK Public Sector Contracts & Tenders

Rushmoor Borough Council ('the Council') is inviting tenders from suitably qualified and experienced suppliers for the management of a new build 128-bedroom student accommodation development, Polden Studios, located within Aldershot, Hampshire. The accommodation is split into eighteen clusters comprising six to eight bedrooms, each with en-suite. Polden Studios forms part of the wider Union Yard development scheme comprising a mix of residential apartments and new commercial floorspace. The scheme is currently under construction and is due for completion in July 2024. The Polden Studios development will open from the 13th September 2024 and will provide accommodation to students studying at the University of the Creative Arts (the 'University') in Farnham. The Council has entered into a Nominations agreement with the University which will provide exclusive access to the accommodation for University's students. The successful supplier will be appointed via a property management agreement on a management fee basis whereby occupancy risk for take up of the accommodation is held by the University. The supplier will be paid an agreed management fee for delivery of the required services plus, in order to drive performance & efficiency, an agreed % of the net operating income. The detailed service requirements that the supplier will be required to undertake are set out within Specification - PMA document accessible within the procurement documents issued via the Council's SEBP/Pro-Contract e-sourcing system. The service requirements can be summarised as follows: • Property Management • Mobilisation & Leasing • Facilities Management • HR • Business Plan • Health & Safety • Tenancy Process & Referencing • Asset Management Support • Building Surveying & Project Management (at option of the Council) • Sustainability / Environmental • Utilities • Insurance • CRM • Marketing & PR • Tax • Property Accounting The Council is targeting to have awarded the contract to the successful supplier by 3rd June 2024 to allow for mobilisation in advance of the opening date of 13th September 2024. The initial contract term will run for approx. 3 years from 17th June 2024 to 31st July 2027. The contract may then be extended in increments of generally no less than 1 year by a further 7 years to a maximum total term duration of 10 years, subject to the agreement and performance of both parties. The Council's estimated budget for delivery of the services - inclusive of the operator management fee and incentives - is approx. £400,000 for year 1 of the contract, in view of one-off mobilisation costs, and £350,000 per year thereafter. These figures are exclusive of any future increases linked to inflation and / or changes in law. The procurement programme, which has been scheduled in order to launch operations at the newly refurbished sites as soon as possible, is set out in the Invitation to Tender (ITT) document.

Rushmoor Borough Council ('the council') is inviting tenders from suitably qualified suppliers for the remediation of the ground within the boundary of the former Farnborough Leisure Centre (FLC). This follows the demolition of the 2 main leisure centre buildings in 2022. Remediation to the ground is now required to prepare the site for redevelopment. The demolition works are anticipated to include: • Break out remaining deep foundations • Remove remaining pile foundations to a depth of 5m • Remove asbestos contaminated ground and AIB/asbestos cement debris • Break out concrete slab to remove asbestos contaminated slab and ground below • Certify clearance of each area on completion. The council will let the contract using the JCT Minor Works Building Contract 2024 Edition in accordance with the Articles, Recitals, Particulars, etc. set out within the Preliminaries & General Conditions document. The council is targeting award of contract by 28th July 2025 with works to commence on site from 8th September and to be completed by no later than 5th December. The works value is estimated at approximately between £350,000 to £425,000 excluding VAT. The council reserves the right to set aside any tenders received which exceed £500,000. The procurement timetable is set out below and, while the council does not intend to depart from it, it reserves the right to do so at any time. Any changes to the procurement programme will be communicated via the council's e-sender system ProContract in the first instance. • Contract notice published on FTS - 5th June 2025 • Procurement documents available on ProContract - 5th June 2025 • Compulsory Site Visit - 17th June 2025 11:00 • Deadline for requests for clarification - 27th June 2025 17:00 • Tender return deadline - 7th July 2025 12:00 • Issue Award Decision - 28th July 2025 • Contract Execution & Mobilisation - August 2025 • Works Commencement (from) - 8th September 2025 • Works Completion (by) - 5th December 202

INTRODUCTION Rushmoor Borough Council ('the council') is inviting tenders from suitably experienced leisure facility operators for the operation of a planned new leisure centre to be located in Farnborough as well as the operation of the council's existing leisure centre & lido facilities located in Aldershot. The new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical activity and social wellbeing. The leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases: • the Interim Phase, during which the contractor will manage the Aldershot facility and provide at the request of the Council, provide any input requested in relation to the opening of Farnborough Leisure Facility, and • the Main Phase, during which the contractor will fully operate both facilities. The Council is currently targeting award of the contract to the successful Operator by mid-February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards from 1st April 2026, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities to coincide with the summer opening of the Lido. The operator may be asked to provide input into the final design & configuration of the new Farnborough Leisure Centre where possible within the development programme, as well as mobilisation, launch and other pre-opening services for the new centre. The Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months Once awarded the contract will also allow for the alteration, addition and removal of sporting and leisure assets / sites which may go beyond just the existing Aldershot and planned Farnborough centres. LOTTING STRATEGY In order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision, Suppliers are invited to submit bids for either or both of the following Lots; • Lot 1 - Leisure Operator Concession Model • Lot 2 - Leisure Operator Agency Model CORE SCOPE The scope of services / activities / inputs that the Operator will be responsible for can be summarised as: • Equipment fit out of the new Farnborough Leisure Centre • Operational management of the specified Rushmoor Borough Council leisure facilities; o Operation, programming, activities & events o Marketing, promotion & communication o Customer on-boarding, booking, account management, website, back office & customer service o Facilities management, Health & Safety management, Servicing, Repairs & Maintenance o Open book performance reporting, partnership working & continuous improvement • Delivery of the Authority and Public Health priorities to address the wider determinants of health; • Partnership working including; o Developing a higher profile for community sport o Advocating the benefits of leisure time and activities. o Open book performance reporting o Continuous improvement CONTRACT DURATION, PHASING & OPTIONS The duration of the Interim Phase of the contract will continue for a maximum of 2 years. It is anticipated that the interim phase will commence on 1st April 2026 to coincide with the opening of Aldershot Lido for the 2026 summer season. The duration of the interim phase is dependent on the date when the new facility is ready to be opened so may run for a shorter period. Should the opening of the new facility be delayed, the interim phase contract will terminate after 2 years. Once the new Farnborough Leisure Centre facility opens the Main Phase of the contract will then run for a further 15 years. Opening of the new facility is targeted for late 2027 / early 2028. The contract may subsequently be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years. ESTIMATED CONTRACT VALUE The annual estimated value of the Contract in respect of turnover generation for the Interim Phase is in the range of £1.2m to £1.6m. Estimated turnover per annum for the Aldershot facilities is highly variable as usage of the Lido is directly impacted by weather conditions. Turnover for the Aldershot Pools is currently c.£1.1m, with turnover for the lido varying between £150-£450k. The Main Phase of the contract will involve operation of both the Aldershot facilities and new Farnborough facility. New Farnborough facility - In respect of the new facility the current business case projections, which are based upon local demand forecasts and industry benchmarking, are that operations, activities and events run from the new centre that fall within the scope of this contract could generate more than £2.5m turnover per annum. Contract value for total term of contract: • Interim Phase: (based on 2 years) - £2.4m - £3.2m • Main Phase: Initial period (i.e.15 years) - £55.5m - £61.5m • Main Phase: Including extension (i.e. 25 years) - £92.5M - £102.5M The Council is providing these estimates for transparency purposes only and is not placing any binding upper or lower volume and value parameters which could constrain development of the scheme in terms of scope and revenue generation. The figures provided are purely provided as guides and it is for suppliers to determine their own projections in relation to demand, revenue generation, costs, etc. and provide a rationale for their estimates as part of their tender submissions. Whilst the Council may add or remove sites from the contract as well as significantly alter sites, it cannot provide details of what these changes could entail and what may trigger such changes over the term of the contract. The Council is also therefore unable to provide any additional information on how such changes could positively or negatively impact the value of the contract over the base and extended term. CONTRACT PAYMENT MECHANISM During the Interim Phase, the Council requires to contract on a cost-plus 'fixed fee' basis. The Council will pay the operator the fixed annual 'Contractor Management Sum' tendered for the interim phase in accordance with the contract/agreement terms on a quarterly basis. Upon opening of the new facility, the interim phase payment mechanism will cease, and the main phase payment mechanism will come into effect. During the main phase, the payment mechanism will be subject to a fixed management fee, (a payment to the Council), plus % open book surplus share following the share %s set out within the Specification. CONTRACT TERMS The contract/agreement will operate on an open book basis. The contract/agreement has been developed using the Sport England model as set out in its latest Leisure Services Delivery Guidance (LSDG), format but has been updated to reflect relevant changes since the pandemic relating to CIL, risk and utility benchmarking. The draft contract/agreement for each lot are provided as separate documents. • Lot 1 contract - Leisure Operating Contract • Lot 2 contract - Agency Agreement VAT AGENCY RULES & GUIDANCE The agency model is based on existing VAT agency rules and the principles of contract law. As such, the Agency Agreement is subject to changes in HMRC's guidance on VAT agency rules and the treatment of leisure services. Should this occur, the contract will be changed in accordance with the provisions detailed within the Agency Agreement or Leisure Operator Contract (as applicable). PROCUREMENT TIMETABLE & PROCESS The procurement timetable is shown below and, while the council does not intend to depart from it, it reserves the right to do so at any time. Should the programme above change, all Suppliers will be informed of this change via ProContract/SEBP. The procurement timetable is based upon the more likely scenario where the Council does not proceed to award following receipt of 1st stage tenders and instead undertakes negotiations and invites best and final 2nd stage tenders. • Contract Notice issued on FTS - 24th June 2025 • Procurement documents published on ProContract/SEBP Portal - 24th June 2025 • Site visit registration deadline - 4th July 2025 17:0 • Aldershot facilities site visit - 7th July 2025 - 10:30 • Teams supplier briefing registration deadline - 8th July 2025 - 17:0 • Online TEAMS supplier briefing - 9th July 2025 - 12:30 • 1 - 1 clarification meetings registration deadline - 14th July 2025 - 17:0 • 1 - 1 clarification meetings (TEAMS) - w/c 21st July 2025 • Clarification deadline - 8th August 2025 - 23:59 • 1st stage tender return deadline - 28th August 2025 - 12:0 • Interview & presentation (TEAMS) - if required w/c 22nd September 2025 • Notification of 1st stage decisions - 29th September 2025 • Negotiation meetings (TEAMS) - 6th - 17th October 2025 • Invitation to submit 2nd stage best & final tenders - 3rd November 2025 • 2nd stage best & final tender return deadline - 5th December 2025 - 12:0 • Interview & presentation (TEAMS) - if required - w/c 15th December 2025 • Notification of award decision & issue of assessment summaries - 2nd February 2026 • Contract Award Notice issued on FTS - 2nd February 2026 • Statutory 8 working day standstill period - 3rd - 12th February 2026 • Contract award - 13th February 2026 • Commencement of contract interim phase - 1st April 2026 • Commencement of contract main phase - Late 2027 / Early 2028 PROCUREMENT ADMINISTRATION The Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login

Rushmoor Borough Council ('the council') is inviting tenders from suitably experienced leisure facility operators for the operation of a planned new leisure centre to be located in Farnborough as well as the operation of the council's existing leisure centre & lido facilities located in Aldershot. The leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases: • the Interim Phase, during which the contractor will manage the Aldershot facility and provide at the request of the Council, provide any input requested in relation to the opening of Farnborough Leisure Facility, and • the Main Phase, during which the contractor will fully operate both facilities. The Council is currently targeting award of the contract to the successful Operator by mid-February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards from 1st April 2026, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities to coincide with the summer opening of the Lido. The Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months In order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision, Suppliers are invited to submit bids for either or both of the following Lots; • Lot 1 - Leisure Operator Concession Model • Lot 2 - Leisure Operator Agency Model PROCUREMENT PROGRAMME • Contract Notice issued on FTS - 24th June 2025 • Procurement documents published on ProContract/SEBP Portal - 24th June 2025 • Aldershot facilities site visit - 7th July 2025 - 10:30 • Online TEAMS supplier briefing - 9th July 2025 - 12:30 • Clarification deadline - 8th August 2025 - 23:59 • 1st stage tender return deadline - 28th August 2025 - 12:00 • Notification of 1st stage decisions - 29th September 2025 • Negotiation meetings (TEAMS) - 6th - 17th October 2025 • Invitation to submit 2nd stage best & final tenders - 3rd November 2025 • 2nd stage best & final tender return deadline - 5th December 2025 - 12:00 • Notification of award decision & issue of assessment summaries - 2nd February 2026 • Contract Award Notice issued on FTS - 2nd February 2026 • Statutory 8 working day standstill period - 3rd - 12th February 2026 • Contract award - 13th February 2026

INTRODUCTION Rushmoor Borough Council ('the council') is inviting tenders from suitably experienced leisure facility operators for the operation of a planned new leisure centre to be located in Farnborough as well as the operation of the council's existing leisure centre & lido facilities located in Aldershot. The new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical activity and social wellbeing. The leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases: • the Interim Phase, during which the contractor will manage the Aldershot facility and provide at the request of the Council, provide any input requested in relation to the opening of Farnborough Leisure Facility, and • the Main Phase, during which the contractor will fully operate both facilities. The Council is currently targeting award of the contract to the successful Operator by mid-February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards from 1st April 2026, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities to coincide with the summer opening of the Lido. The operator may be asked to provide input into the final design & configuration of the new Farnborough Leisure Centre where possible within the development programme, as well as mobilisation, launch and other pre-opening services for the new centre. The Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months Once awarded the contract will also allow for the alteration, addition and removal of sporting and leisure assets / sites which may go beyond just the existing Aldershot and planned Farnborough centres. LOTTING STRATEGY In order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision, Suppliers are invited to submit bids for either or both of the following Lots; • Lot 1 - Leisure Operator Concession Model • Lot 2 - Leisure Operator Agency Model CORE SCOPE The scope of services / activities / inputs that the Operator will be responsible for can be summarised as: • Equipment fit out of the new Farnborough Leisure Centre • Operational management of the specified Rushmoor Borough Council leisure facilities; o Operation, programming, activities & events o Marketing, promotion & communication o Customer on-boarding, booking, account management, website, back office & customer service o Facilities management, Health & Safety management, Servicing, Repairs & Maintenance o Open book performance reporting, partnership working & continuous improvement • Delivery of the Authority and Public Health priorities to address the wider determinants of health; • Partnership working including; o Developing a higher profile for community sport o Advocating the benefits of leisure time and activities. o Open book performance reporting o Continuous improvement CONTRACT DURATION, PHASING & OPTIONS The duration of the Interim Phase of the contract will continue for a maximum of 2 years. It is anticipated that the interim phase will commence on 1st April 2026 to coincide with the opening of Aldershot Lido for the 2026 summer season. The duration of the interim phase is dependent on the date when the new facility is ready to be opened so may run for a shorter period. Should the opening of the new facility be delayed, the interim phase contract will terminate after 2 years. Once the new Farnborough Leisure Centre facility opens the Main Phase of the contract will then run for a further 15 years. Opening of the new facility is targeted for late 2027 / early 2028. The contract may subsequently be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years. ESTIMATED CONTRACT VALUE The annual estimated value of the Contract in respect of turnover generation for the Interim Phase is in the range of £1.2m to £1.6m. Estimated turnover per annum for the Aldershot facilities is highly variable as usage of the Lido is directly impacted by weather conditions. Turnover for the Aldershot Pools is currently c.£1.1m, with turnover for the lido varying between £150-£450k. The Main Phase of the contract will involve operation of both the Aldershot facilities and new Farnborough facility. New Farnborough facility - In respect of the new facility the current business case projections, which are based upon local demand forecasts and industry benchmarking, are that operations, activities and events run from the new centre that fall within the scope of this contract could generate more than £2.5m turnover per annum. Contract value for total term of contract: • Interim Phase: (based on 2 years) - £2.4m - £3.2m • Main Phase: Initial period (i.e.15 years) - £55.5m - £61.5m • Main Phase: Including extension (i.e. 25 years) - £92.5M - £102.5M The Council is providing these estimates for transparency purposes only and is not placing any binding upper or lower volume and value parameters which could constrain development of the scheme in terms of scope and revenue generation. The figures provided are purely provided as guides and it is for suppliers to determine their own projections in relation to demand, revenue generation, costs, etc. and provide a rationale for their estimates as part of their tender submissions. Whilst the Council may add or remove sites from the contract as well as significantly alter sites, it cannot provide details of what these changes could entail and what may trigger such changes over the term of the contract. The Council is also therefore unable to provide any additional information on how such changes could positively or negatively impact the value of the contract over the base and extended term. CONTRACT PAYMENT MECHANISM During the Interim Phase, the Council requires to contract on a cost-plus 'fixed fee' basis. The Council will pay the operator the fixed annual 'Contractor Management Sum' tendered for the interim phase in accordance with the contract/agreement terms on a quarterly basis. Upon opening of the new facility, the interim phase payment mechanism will cease, and the main phase payment mechanism will come into effect. During the main phase, the payment mechanism will be subject to a fixed management fee, (a payment to the Council), plus % open book surplus share following the share %s set out within the Specification. CONTRACT TERMS The contract/agreement will operate on an open book basis. The contract/agreement has been developed using the Sport England model as set out in its latest Leisure Services Delivery Guidance (LSDG), format but has been updated to reflect relevant changes since the pandemic relating to CIL, risk and utility benchmarking. The draft contract/agreement for each lot are provided as separate documents. • Lot 1 contract - Leisure Operating Contract • Lot 2 contract - Agency Agreement VAT AGENCY RULES & GUIDANCE The agency model is based on existing VAT agency rules and the principles of contract law. As such, the Agency Agreement is subject to changes in HMRC's guidance on VAT agency rules and the treatment of leisure services. Should this occur, the contract will be changed in accordance with the provisions detailed within the Agency Agreement or Leisure Operator Contract (as applicable). PROCUREMENT TIMETABLE & PROCESS The procurement timetable is shown below and, while the council does not intend to depart from it, it reserves the right to do so at any time. Should the programme above change, all Suppliers will be informed of this change via ProContract/SEBP. The procurement timetable is based upon the more likely scenario where the Council does not proceed to award following receipt of 1st stage tenders and instead undertakes negotiations and invites best and final 2nd stage tenders. • Contract Notice issued on FTS - 24th June 2025 • Procurement documents published on ProContract/SEBP Portal - 24th June 2025 • Site visit registration deadline - 4th July 2025 17:0 • Aldershot facilities site visit - 7th July 2025 - 10:30 • Teams supplier briefing registration deadline - 8th July 2025 - 17:0 • Online TEAMS supplier briefing - 9th July 2025 - 12:30 • 1 - 1 clarification meetings registration deadline - 14th July 2025 - 17:0 • 1 - 1 clarification meetings (TEAMS) - w/c 21st July 2025 • Clarification deadline - 8th August 2025 - 23:59 • 1st stage tender return deadline - 28th August 2025 - 12:0 • Interview & presentation (TEAMS) - if required w/c 22nd September 2025 • Notification of 1st stage decisions - 29th September 2025 • Negotiation meetings (TEAMS) - 6th - 17th October 2025 • Invitation to submit 2nd stage best & final tenders - 3rd November 2025 • 2nd stage best & final tender return deadline - 5th December 2025 - 12:0 • Interview & presentation (TEAMS) - if required - w/c 15th December 2025 • Notification of award decision & issue of assessment summaries - 2nd February 2026 • Contract Award Notice issued on FTS - 2nd February 2026 • Statutory 8 working day standstill period - 3rd - 12th February 2026 • Contract award - 13th February 2026 • Commencement of contract interim phase - 1st April 2026 • Commencement of contract main phase - Late 2027 / Early 2028 PROCUREMENT ADMINISTRATION The Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login

Rushmoor Borough Council (the 'council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough. The value of cleaning and security services at The Meads is in the region of £586,000 per annum (excluding VAT). A price cap of £600,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount. The targeted award date for the contract is 5th June 2026 with commencement of services to run from 7th September 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years. Once awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to. • Union Yard, Aldershot • Ashbourne House, Andover • Frimley 4.4, Farnborough There is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options. A Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of: • Background and current arrangements • Procurement Overview and Programme • E-tendering system • PSQ and Conditions of Participation • Quality Assessment Question • Pricing Template • Social Value Commitments Suppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract. Compulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:0 am and Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour. Compulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:0 am and/or Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour. The same information will be provided at both site tours. Tenderers must attend one of the tours and may send a maximum of 2 delegates across both tours. It is permissible for representatives from the same organisation to attend both site tours should this be most convenient for scheduling. Tenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites (with the exception of the incumbent), the council reserves the right to set the tender aside. Due to staff rotas the council cannot provide any additional dates for visits to site. This procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time. • Tender Notice Issued - Wednesday 25th March 2026 • Tender Pack Issued on ProContract - Wednesday 25th March 2026 • TEAMS Bidders Briefing - Monday 30th March 2026 @14:0 • Mandatory Site Tour - Wednesday 8th April 2026 and Tuesday 14th April 2026 @10:0 • Deadline for Requests for Clarification - Thursday 16th April 2026 @23:59 • Tender return deadline - Friday 24th April 2026 @12:0 • Interviews - 12th and 13th May 2026 • Award Decision & Assessment Summaries Issued - 22nd May 2026 • Contract Award Notice Issued - 22nd May 2026 • Standstill Period Starts - 26th May 2026 • Standstill Period Ends - 4th June 2026 • Contract Award - 5th June 2026 • Mobilisation - 6th June - 6th September 2026 • Contract Commencement - 7th September 2026 The Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login

Rushmoor Borough Council ('the Council') is inviting tenders from suitably qualified and experienced suppliers for the management of a new build 128-bedroom student accommodation development, Polden Studios, located within Aldershot, Hampshire. Polden Studios forms part of the wider Union Yard development scheme comprising a mix of residential apartments and new commercial floorspace. The scheme is currently under construction and is due for completion in July 2024. The Polden Studios development will open from the 13th September 2024 and will provide accommodation to students studying at the University of the Creative Arts (the 'University') in Farnham. The Council has entered into a Nominations agreement with the University which will provide exclusive access to the accommodation for University's students. The successful supplier will be appointed via a property management agreement on a management fee basis whereby occupancy risk for take up of the accommodation is held by the University. The supplier will be paid an agreed management fee for delivery of the required services plus, in order to drive performance & efficiency, an agreed % of the net operating income. The Council is targeting to have awarded the contract to the successful supplier by 3rd June 2024 to allow for mobilisation in advance of the opening date of 13th September 2024. The initial contract term will run for approx. 3 years from 17th June 2024 to 31st July 2027. The contract may then be extended in increments of generally no less than 1 year by a further 7 years to a maximum total term duration of 10 years, subject to the agreement and performance of both parties. The Council's estimated budget for delivery of the services - inclusive of the operator management fee and incentives - is approx. £400,000 for year 1 of the contract, in view of one-off mobilisation costs, and £350,000 per year thereafter. These figures are exclusive of any future increases linked to inflation and / or changes in law. Tenderers are required to attend an accompanied tour of the site. Two site tours options are offered: • Thursday 11th April 2024 - 14:00 • Monday 15th April 2024 - 11:00 Interested Tenderers must confirm full names and positions of attendees via the ProContract/SEBP 'Messages & Clarifications' function 24 hours prior to time slot commencement. A maximum of 3 attendees are allowed per supplier. The Council will also host an online Bidders Briefing via Microsoft (MS) TEAMS on Wednesday 17th April 2024 - 11:00. Interested Tenderers must confirm full names and positions of attendees via the ProContract/SEBP 'Messages & Clarifications' function 24 hours prior to commencement of the briefing. The Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The procurement timetable is set out below. 1. Procurement documents available on Southeast Business Portal - 04.04.24 2. Site tours - 11.04.23 14:00 & 15.04.24 11:00 3. Bidders briefing - 17.04.24 11:00 4. Deadline for requests for clarification - 25.04.24 23:59 5. Tender return deadline - 07.05.24 12:00 6. Presentation and interview (if required)- w/c 13.05.24 7. Notification of award - 20.05.24 8. Standstill period starts - 21.05.24 9. Standstill period ends - 31.05.24 23:59 10. Contract award - 03.06.24 The Council will administrate the procurement process using its e-sourcing system ProContract/SEBP which will be used for: • Access to and issue of procurement information & documentation • Pre-tender submission clarification requests and response • Tender submission • Tender opening & access to responses • Post-tender submission clarification requests and response • Award decision notification & feedback The system can be accessed free of charge via the following link: https://sebp.due-north.com/