UK Public Sector Contracts & Tenders

Portsmouth City Council ('the Council') is inviting requests from suitably qualified suppliers to be admitted to a pseudo-dynamic purchasing system (DPS) arrangement to provide temporary accommodation services, ordinarily in Portsmouth but also in the surrounding area. Temporary Accommodation supports those at-risk of homelessness by providing short-term accommodation while a longer-term placement is found. COMMENCEMENT & DURATION Any placements made under this DPS will be made from the 10th March 2025 onwards. The maximum duration of the DPS is approx. 4 years. The DPS arrangements will expire on 23rd February 2029 12:00 and no new placements will be made via the DPS beyond this date, although placements made before this deadline may continue. VALUE The Council cannot guarantee or commit to spend year on year and is actively progressing initiatives to reduce spend, including sourcing properties for direct use. In 2023 the total amount spent on Temporary Accommodation providers was in excess of £5,000,000. Over the next 4 years, anticipated spend via this DPS may be in the region of £20,000,000. APPLICATION PROCESS The Council cannot commit to making temporary accommodation placements solely via the DPS arrangements, however it is the Council's intent to use the DPS as its primary sourcing route in the future. Suppliers currently providing temporary accommodation services to the Council are therefore strongly encouraged to apply to join the DPS. Suppliers may submit applications for admission to the DPS from 21st February 2025. Applications for admission to the DPS will close on 22nd December 2028. Suppliers should note the following documentation must be returned via the council's e-sourcing solution In-tend in order to be admitted to the DPS, subject to meeting all stated minimum requirements: - A fully completed Supplier Requirements Questionnaire (SRQ) document - Self certification that evidence of held insurances and other documentation / policies can be provided, as requested in the SRQ document Self-certifications required as part of completing the SRQ will be followed up on in order to ensure compliance by Council officers within 30 days of admission to the DPS. Applications will be checked on a fortnightly basis, with onboarding aimed to be completed for applicants who meet all stated minimum requirements within 30 days of receipts of the application. The Council reserves the right to check applications and onboard suppliers on shorter timescales where resource allows and / or requirements demand this. ADMINISTRATION The Council will administrate the DPS using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home

Portsmouth City Council ('the council') has awarded an Open Framework Agreement for the provision of learning disability (LD) day services and opportunities based predominantly in the Portsmouth area but may also extend to surrounding areas. The Council currently spends approximately £6,100,000 per annum on LD day services and opportunities which currently support 305 residents. The total Open Framework Agreement value is currently estimated to be £6.1m per annum, £48.8m over the 8-year term. This is based on current contracted activity so actual spend may fall below or above these estimated figures. Learning disability day opportunity services available on the Open Framework Agreement will enable people with a learning disability to learn new skills, take part in meaningful activities which are outcomes focused, build relationships, and improve health and wellbeing outside of their home environment. They also provide families and carers with time to undertake tasks not possible whilst fulfilling a carer role, such as allowing family members to work, other essential living or alternative carer tasks. The provision of Learning Disabilities Day Opportunity Services is to support people to achieve meaningful life outcomes based around four key outcome areas; Health, Independence, Community, and Employment. This outcome focus also supports long term efficiencies as people become healthier, more independent and are supported to both contribute to, and gain support from, their communities. This opportunity is open to Small and Medium Enterprises (SMEs) and micro providers (for example a provider could apply to support 1 or 2 clients) as well as larger regional and national providers. In establishing this Open Framework Agreement, the council are aiming to create a diverse and varied 'high-street' of services and opportunities for individuals to access. The Open Framework Agreement will be operational for a period of 8 years from 1st November 2024 to 31st October 2032. Providers will be able to apply to join, or add new services to, the Open Framework Agreement any time during the 8-year framework period. Although the Open Framework Agreement will remain open to applications, these will only be viewed and assessed twice per year for entry in April and October each year. There will be no limit to the number of providers who can join the Open Framework Agreement throughout its duration. However, the Council reserves the right to close the Open Framework Agreement to new entrants at any time, giving 3 months' notice via a Modification Notice to the original Find a Tender Service Contract Notice and updating the framework advert on both Contracts Finder and the council's e-sourcing system. Closure may be on a temporary or permanent basis and will be clearly stated in the updated notices and adverts. The Open Framework Agreement will be used for placements of individuals, which in some cases will together form a... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Day Opportunity Services for Adults with Learning Disabilities. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: [email protected] Is a Recurrent Procurement Type? : No

Portsmouth City Council's (PCC) Safe at Home (Telecare) Service would like to investigate the market for a combined package of Alarm Receiving Centre (ARC) and customer management System for Telecare alarm monitoring. Portsmouth City Council provides an in-house Telecare Service branded as "Safe at Home" with approximately 1,000 customers. All telecare devices installed are SIM operated (digital switch over of equipment was undertaken by the service in 2022). Telecare equipment provided through the service is SIM-operated units supplied by Chiptech UK, typically the Chiptech SEVEN base units with Pearl/ Pearl Advanced pendant. A range of peripheral equipment is also installed for Safe at Home customers based on identified needs, including (but not limited to): - Smoke detectors - Carbon Monoxide detectors - Epilepsy Monitors - Door exit monitors - Bed exit monitors The safe at home service has also recently introduced GPS e Licences for approximately 8 officers would be required for the monitoring software for in-house staff to access and update customer records. Reporting would be required for performance monitoring (not an exhaustive list): - Call answering times - Number of calls - Nature of call and action taken (e.g. no speech, ambulance or responder deployed, false alarm) - Disconnections - No activity An average of 3,650 calls per month are received. The Council are open to working with the provider to identify scope to reduce the call volume. We recognise the experience and innovation that suppliers can bring to these services. As such PCC would welcome your organisation's market information, which will be used to enable PCC to draw up a high-quality specification that meets the needs of local authority housing and its residents.

Portsmouth City Council (the Council) is undertaking a Preliminary Market Engagement (PME) exercise to inform the future procurement strategy for a new contract for the provision of housing supported services for single adults and couples without children, based within the City of Portsmouth. The Contract agreement will last for three years, plus extensions to be determined, and is intended to be used for the provision of housing related support to eligible homeless adults, funded by Portsmouth City Council. To ensure effective engagement with organisations, and in the interests of transparency and fair and equal treatment set out within the Procurement Act 23, the Council has instigated this Preliminary Market Engagement (PME) process via issue of a PME Notice on the Central Government Find a Tender Service / Central Digital Platform. The Council would like to consult organisations on the proposed scope, content of the contract, and specification. Consequently, we have produced this short consultation document and would welcome input into this process from interested parties. The deadline for receipt of responses is 17:00 on Tuesday 8th September 2026. Responses should be returned using the correspondence function on In-Tend. Portsmouth City Council Electronic Tendering Site - Home Views of perspective tenderers are very important to us, will be taken into consideration, and may have a direct bearing on the final service model and tender documentation. The purpose of the consultation is to confirm that the facilities exist within the City to be able to deliver the required services. Background The Housing (Homeless Persons) Act (1977), Housing Act (1996), and the Homelessness Act (2002), placed statutory duties on local housing authorities to ensure that advice and assistance to individuals who are homeless or threatened with homelessness is available free of charge. More recently, the Homeless Reduction Act (2017) placed further emphasis on the need for housing authorities to focus on the prevention of homelessness by providing more client- focussed and personalised support. The Act introduced two further statutory duties to prevent and to relieve homelessness. This Service forms part of the fulfilling of those duties by Portsmouth City Council's Housing Needs, Advice and Support service (HNAS). The specific aim of the Service is to provide emergency accommodation to those in need and to help maximise physical, intellectual, emotional and social potential and promote freedom of decision making for individuals consistent with their wellbeing, wishes and abilities. The Council are conducting the PME exercise to: • Provide a platform to share information on: o Current scope & potential future demand o Envisaged contracting strategy options o Changing financial climate and associated pressures o Key Council policies and future decision-making processes • Review and understand: o Market capacity and capability to deliver service requirements o Suppliers current market presence o Current contracting model market norms o Market interest and preference in respect of potential delivery model options o Existing pricing models o Developments of industry accreditations, compliance and best practice • To gauge interest from different types of suppliers, including both regional Small and Medium Enterprises (SMEs) and large providers • Inform the further development of the procurement strategy, process and programme • Manage potential conflicts of interest early in the process • Ensure compliance of any subsequent procurement process with the increased transparency obligations, risk assessment and conflict assessment requirements of the Procurement Act 2023 Proposed Scope The Council proposes that the scope and detail of the Service will consist of three distinct service elements. At this stage, the Council's intention is that these elements will be combined into a single contract opportunity rather than being offered as separate lots. The three service elements are: Service Element 1 - Accommodation-based support for service users presenting with a need for intensive support Provision of intensive support to at least 35 single adults or couples without children, working with service users that may present with a wide range of support needs. The Council is not making available any accommodation to the provider for the provision of this area of the Service. Instead, the provider must make its own direct arrangements for such accommodation to be available to the provider for the purpose of providing the services. Service Element 2 - Accommodation-based support for service users presenting with a need for daytime support Provision of housing-related support to at least 25 single adults or couples without children, working with service users that may present with a wide range of support needs. The Council is not making available any accommodation to the provider for the provision of this area of the Service. Instead, the provider must make its own direct arrangements for such accommodation to be available to the provider for the purpose of providing the services. Service Element 3 - Dispersed "floating" tenancy support for service users presenting with varying support needs Provision of community floating support designed to help improve service users' abilities to live independently in the community; this is a short-term service comprising of floating housing and wellbeing related support provided to single adults and couples without children who may be at risk of homelessness.

Portsmouth City Council (The Council) is seeking to procure an advertising solution associated with digital projection advertising at the "Sails of the South" (Tri Sail structure). The Council has a need to update existing non-digital advertising infrastructure and create digital advertising infrastructure on the M275. As a dynamic waterfront city at the heart of South Hampshire, Portsmouth attracts visitor numbers of in excess of 12.4 million per year. The Sails of the South are a prominent 43-metre gateway structure located on the M275 at the primary entrance to Portsea Island. Installed in 2001, the landmark reflects Portsmouth's maritime identity and forms a highly visible feature for vehicles entering the city. The location benefits from significant traffic flow, with approximately 31.4 million vehicle movements per year (c. 86,000 per day), providing a strong advertising proposition in a gateway location. Historically, the structure has supported projection-based advertising, generating income for the Council. However, the previous system is no longer operational, and PCC is now considering options to reintroduce a modern, flexible, and commercially viable digital advertising solution. PCC is considering the installation of a modern projection system comprising: Three high-powered mapping projectors (one per sail) Capability for multiple adverts to be displayed on rotation Remote content management, removing the need for on-site intervention Improved image quality and flexibility compared to previous systems Operation assumed dusk to dawn (approx. 8 hours per night). The system would ideally allow both static and potentially animated content (subject to safety considerations due to the highway setting). The sails provide a large-scale projection surface which functions as a "blank canvas", offering a unique city gateway advertising asset. However, design suitability and safety considerations (e.g. animation levels) will need to be factored into content. Options PCC is exploring two potential delivery approaches: Option A - Council-Owned Model • PCC funds the purchase and installation of the projection equipment • PCC markets and sells advertising space. Option B - Concession / Partnership Model • An external advertising operator funds, installs, and maintains the projection system. They also assume operational and commercial risk • PCC receives a share of advertising revenue. We are interested in hearing from the market on option B. This engagement is intended to inform PCC's preferred delivery model and procurement approach, and no formal procurement process is being launched at this stage. We recognise the experience and innovation that suppliers can bring to these services. As such PCC would welcome your organisation's market information, which will be used to support PCC to deliver a high quality specification that meets the needs of both PCC and local business. A market consultation questionnaire has been published on the InTend procurement portal: https://in-tendhost.co.uk/portsmouthcc/aspx/home Subject to the response PCC may wish to engage with you further in an informal discussion, however this is purely a market consultation and is in no way an indication of the selection of your organisation or a guarantee of future work. Organisations participating in the market consultation will not have any advantage over organisations who do not participate in this process. Similarly, organisations not participating in the market consultation will not be disadvantaged.

Portsmouth City Council ('the council') on behalf of the Southern Coastal Group (SCG) and SCOPAC (Standing Conference on Problem Associated with the Coast), is inviting expressions of interest from suitably qualified contractors for inclusion onto a multi-contractor Coastal & Flood Works Framework Agreement. This framework will replace the existing SCG Minor Works Framework that is due to expire on 30th November 2026. The Council s aiming to commence the framework from March 2027 which will run for a period of four years, with an option to extend for a further 2 years in increments to be agreed. The framework will comprise of 3 lots: • Lot 1a - Minor Coastal Civil Engineering Works. • Lot 1b - General Coastal Civil Engineering Works. • Lot 2 - Specialist beach management. Contractors may apply for any or all of the 3 lots. Each framework lot will be made up of a primary tier of up to 4 contractors and a secondary tier of up to 2 contractors. The secondary tier will primarily be used on a contingency resource basis. Stage 1 Application is via submission of a completed Procurement Selection Questionnaire (PSQ) by 14th August 2026 @ 12:00. The council anticipates shortlisting 8 contractors for each Lot from assessment of the returned PSQ submissions, who will then be invited to tender. The value of the framework across both lots is estimated to be in the region of £25M - £75m over six years. From previous spend, and future demand from SCG Members and with consideration of proposed EA General Works grant aid funding rule changes expected in April this year, we are estimating annual Framework usage and values to be the following, however there is no guarantee of this volume of work and actual volumes and spend may be higher or lower: Lot 1a - Estimated 10-20 call offs p/a, totalling £500k - £1m p/a Lot 1b - Estimated 5-10 call offs p/a, totalling £2m-£5m p/a Lot 2 - Estimated 5-10 call offs p/a, totalling £500k-£1m p/a The average value of works called off via the framework for each Lot by SCG and SCOPAC is likely to range from: • Lot 1a: £10k - £100k • Lot 1b: £250k - £5m • Lot 2: £50k - £1m However, there may also be commissions below £100k and on occasion in excess of £5m. Although it is unlikely that very high or very low value work will be procured via the agreement no upper or lower value constraints shall apply. CONTRACT TERMS The framework will be let using NEC4 Framework Contract with following call-off options as appropriate: • NEC4 ECC and ECSC • NEC4 TSC and TSSC • Standard Authority PO T&Cs for low value, low complex works. SCOPE Refer to individual Lot information section of notice for details. ESTABLISHMENT PROJECTS For lot 1a and lot 1b the framework will be establish based upon a scenario project(s). The Council may establish lot 2 upon either a scenario project(s) also OR a live project. This is to be confirmed at tender stage. LOCAL GOVERNMENT REVIEW As part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage. Under current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council. The government has announced its decision on Local Government Reorganisation on Wednesday 25th March 2026 that Portsmouth City Council will become part of a larger unitary authority that will cover the areas of Gosport, Fareham and Havant, and include Newlands, Horndean, Clanfield and Rowlands Castle. The new unitary authority vesting date will be on 1st April 2028. In the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority. For further details in respect of LGR for the Council see the following link - https://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for- local-government-reorganisation/ For wider LGR information please refer to this link to the government page: Local government reorganisation: Policy and programme updates - GOV.UK