UK Public Sector Contracts & Tenders

Pool Re requires a secure, reliable and fully supported end-to-end service to deliver Annual General Meetings (AGMs), General Meetings (GMs). The service must enable authenticated participation, moderated interaction (Q&A), compliant voting, broadcast/streaming, and timely provision of validated meeting outputs, supported by robust security, resilience and data protection controls. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./GMQH327YN3 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/GMQH327YN3

Pool Re wishes to invite tender responses for the provision of global custodian and investment accounting services for its investment fund. The company has a fund of c.£6.8bn, split across two custodians, £5.3bn in the primary global custodian and £1.5bn in the secondary global custodian. This tender will be for the primary global custodian only. The £5.3bn fund is invested across a diversified portfolio of global assets including corporate and government fixed income, mutli-asset credit, equites, mutual funds, private equity and derivatives. The procurement is being structured in two individual lots: Lot 1) Provision of global custodian services; Lot 2) Provision of investment accounting services.

Pool Re wishes to competitively tender for the provision and implementation of a Risk System. The system must support the assessment , management and reporting of Risks, Risk Indicators, Controls, Risk Events and Actions across the business. Pool Re implemented the Magique Risk system in January 2019. We are looking to fully integrate the system across the key aspects of Pool Re's Risk Management Framework and potentially expanding the reach of the system across other areas of the business. The system is used by Compliance, Risk, Internal Audit and all the business areas. Please view the detailed Statement of Requirements in the procurement documents for further information.

Pool Re is the insurance industry's mutual for reinsuring terrorism risk in Great Britain and operates as an Arm's Length Body of HM Treasury. Pool Re requires cleaning services for the office at Equitable House, 47 King William Street, London, EC4R 9AF. Services would need to be undertaken daily Monday-Friday after 6pm. We expect the Supplier to: - Provide high quality cleaning services to all areas within the Pool Re office. - Be responsible for monitoring the provision of their services daily - Complete regular formal inspections of their work - this may include joint inspections with Pool Re representatives - Employ sufficient and suitably trained staff to ensure the delivery of a high-quality service. - Be fully compliant with employment law and right to work checks - Undertake all tasks normally associated with a professional cleaning contract, to ensure that all areas and their contents are maintained to a high level of general cleanliness in accordance with the standards set out, and remain presentable and fit for their intended purpose. TUPE will apply as a result of an award of a contract to provide the Services further to this tendering exercise. If you wish to express an interest, please contact Commercial Services.

Upon the expiration of our current Microsoft Licenses in November 2024, Pool Re wishes to competitively tender for their next Microsoft License Agreement, with the contract length for a period of twelve (12) months. During this contract period, Pool Re may wish to purchase additional licenses at the same cost. Procurement documents are available unrestricted and free of charge at: https://poolre.ukp.app.jaggaer.com/esop/ogc-host/public/poolre/web/login.jst

Pool Re are looking to establish a Framework Agreement for Marketing and Communication Services. Suppliers appointed to the Framework will deliver services to the Pool Re Marketing and Communications team. The Framework will be divided into three (3) Lots: Lot 1: Design, Videography and Annual Report Lot 2: Public Relations Lot 3: Public Affairs The Framework will have an initial three-year term, with options to extend in any number of periods not exceeding an extension period of 1 year in total. The maximum duration of the Framework will not exceed 4 years. The procurement documents are available for unrestricted and full direct access, free of charge, at http://poolre.ukp.app.jaggaer.com/ Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via http://poolre.ukp.app.jaggaer.com/ Tenders or requests to participate must be submitted to the above-mentioned address

Pool Re are procuring for a single Supplier for the design, procurement, implementation, communication and administration of Employee Benefits. Pool Re have approximately 55 permanent members of staff. The Supplier shall provide professional advice on benefits to find cost-effective and fully-compliant solutions for Pool Re’s business needs within the Framework agreement between the Company and HM Treasury. Within the service provision there should be an ongoing review of benefits offered in line with the changing needs of the workforce and industry trends, together with regulatory requirements. Regular employee benefit benchmarking against other relevant organisations should ensure that Pool Re’s remuneration package remains competitive for recruitment and retention, and proposals for new benefits are thoroughly researched and provide value for money. Pool Re do not require a Benefits Platform, as this is being provided via our newly procured HR system. Further requirements can be found in the tender documentation

Pool Re are procuring for a single Supplier for the design, procurement, implementation, communication and administration of Employee Benefits. Pool Re have approximately 55 permanent members of staff. The Supplier shall provide professional advice on benefits to find cost-effective and fully-compliant solutions for Pool Re's business needs within the Framework agreement between the Company and HM Treasury. Within the service provision there should be an ongoing review of benefits offered in line with the changing needs of the workforce and industry trends, together with regulatory requirements. Regular employee benefit benchmarking against other relevant organisations should ensure that Pool Re's remuneration package remains competitive for recruitment and retention, and proposals for new benefits are thoroughly researched and provide value for money. Pool Re do not require a Benefits Platform, as this is being provided via our newly procured HR system. Further requirements can be found in the tender documentation.

Pool Re currently hold a mobile contract with Virgin Media O2, which expires in July 2025. Each Pool Re member of staff has a company-issued mobile device, or can use their own device for company purposes. We expect up to sixty (60) connections during the duration of this agreement. Pool Re are tendering to meet the below requirements: - An initial 24-month agreement - Leading network providers - if a change of network provider, the seamless transfer of mobile telephone numbers to a new network. - Up to 60 mobile connections, which can be increased during the agreement. - New connections to be charged only when made live - currently have 55 connections live. - Excellent UK coverage for 4G and 5G - Unlimited calls and texts - Group Shared Data Bundle (up to 500GB per month) - Possibility of a hardware fund for future mobile device requirements Additionally, Pool Re may require, in its absolute discretion, the supplier to provide additional related services and/or expand services during the lifetime of the contract in order to meet future changes in demands/needs or new initiatives. Any modification in respect of additional / expanded services shall be in accordance with the requirements of Regulation 72 of the Public Contracts Regulations 2015. Additional information: In order to access the opportunity please access Pool Re's eSourcing Portal http://poolre.ukp.app.jaggaer.com/ and complete the Supplier Registration. Ensure you Complete Registration Data by answering all required questions marked with an asterisk.

Pool Re wishes to competitively tender for a single-service provider for an e-Procurement Sourcing, Contract and Supplier Management Solution. The overarching objectives are to offer improved efficiency in the procurement lifecycle process, ensure compliance with the Procurement Act (2023) and Public Contract Regulations (2015), enhance supplier relationship management and provide robust contract management and reporting capabilities. Additionally, Pool Re may require, in its absolute discretion, the supplier to provide additional related services and/or expand services during the lifetime of the contract in order to meet future changes in demands/needs or new initiatives. Any modification in respect of additional / expanded services shall be in accordance with the requirements of Regulation 72 of the Public Contracts Regulations 2015. In order to access the opportunity please access Pool Re's eSourcing Portal http://poolre.ukp.app.jaggaer.com/ and complete the Supplier Registration. Ensure you Complete Registration Data by answering all required questions marked with an asterisk. Additional information: In order to access the opportunity please access Pool Re's eSourcing Portal http://poolre.ukp.app.jaggaer.com/ and complete the Supplier Registration. Ensure you Complete Registration Data by answering all required questions marked with an asterisk.

Pool Re is seeking to reprocure its IT Managed Service to support a transformational approach to service delivery. The organisation requires a forward-thinking technology partner to meet our evolving requirements, as well as support delivery of its usual operational services. We aim to engage a provider capable of: • Introducing proven, innovative ways of working to deliver and support our business strategy. • Accelerating implementation, time-to-value, and confidence in technology acquisition to support transformation programmes • Enabling long-term planning and strategic development • Reducing total cost of ownership, whilst maximising efficiency • Providing access to additional expertise and resources to enhance outcomes Pool Re operates with a small in-house IT team, which is currently complemented by an outsourced service. Our objective is to establish the optimal blend of in-house and outsourced expertise. In shaping our approach, key considerations include: • Leveraging the advantages of a cloud-based environment • Integrating innovative technologies where beneficial. • Forming a strategic partnership that delivers significant value and aligns with our commitment to cost-effectiveness and shared values.

Pool Re are looking to appoint a supplier for Microsoft Licenses. Our current agreement expires on 23rd November 2025, with all our licenses due for renewal at this time. We are tendering for 12-month agreement, and during this contract period may wish to purchase additional licenses (at the same cost as contracted). The agreement shall give Pool Re the right to extend the contract for up to two additional periods of 12 months. Suppliers must be a Microsoft Solutions Partner. https://www.delta-esourcing.com/respond/497M7SJG5J Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Pool Re are looking to appoint a supplier for Microsoft Licenses. Our current agreement expires on 23rd November 2025, with all our licenses due for renewal at this time. We are tendering for 12-month agreement, and during this contract period may wish to purchase additional licenses (at the same cost as contracted). The agreement shall give Pool Re the right to extend the contract for up to two additional periods of 12 months. Suppliers must be a Microsoft Solutions Partner. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Document-creation-software-package./497M7SJG5J To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/497M7SJG5J

Pool Re wishes to establish a Framework Agreement (“the Framework”) with multiple suppliers for the provision of Legal Services. The procurement is being conducted under the Light Touch Contracts regime and is therefore subject to the applicable provisions within the Procurement Act 2023. Providers appointed to the Framework will provide services in respect of the specialisms required for the specific Lot(s) to which they are appointed. The Framework will be divided into two (2) Lots: Lot 1 – General Legal Advice Services; and Lot 2 – Major Projects and Complex Legal Advice Services. The Lots are not exclusive, and Tenderers may bid to be appointed to one and/or both Lots. Both Lots shall provide Legal Services predominantly in the law of England and Wales. On occasion, depending on the nature of the engagement, Pool Re may require advice on the law of foreign jurisdictions in respect of the required specialisms, for either Lot. In the event that advice is required on the law of a foreign jurisdiction, the Provider and Pool Re shall agree in advance and in writing the approach to be taken in delivering the advice. For more information about this opportunity, please visit the Delta eSourcing portal at: https://poolre.delta-esourcing.com/tenders/UK-UK-London:-Legal-services./5276Y4F56U To respond to this opportunity, please click here: https://poolre.delta-esourcing.com/respond/5276Y4F56U