UK Public Sector Contracts & Tenders

Outline specification • Potential contract value - £100,000 exc VAT. Contract will give not commitment to any fixed volumes or level of expenditure. Contract will be used ad-hoc during contract term as required. • Contract term: Potential 18-month contract. • Potential contract will be a single supplier contract. The supplier will be required to provide coverage to all Orbit locations within the Midlands and South of England. The Supplier must have sufficient coverage to meet any requirements within both regions. • It would be desirable if the supplier can also fulfil requirements Orbit has in the East of England although this is not mandatory and we will accept EOI’s from suppliers who can only fulfil the Midlands and South. • Call off of services will relate to both domestic and commercial appliances and the supplier must be capable of covering both types of appliances. Services will include: o Response to breakdowns o Ad-hoc repairs including supply of parts (where still available) o Removal and recycling of decommissioned appliances o Quoting for ad-hoc supply of appliances and where value for money is shown to Orbit, the ad-hoc supply of appliances (including delivery/installation/commissioning). • The supplier will also be required to: o Provide confirmations back to Orbit on all services delivered including sharing any relevant/applicable certification. o Support ongoing contract management with an Orbit representative (maximum requirement - hourly call per month) o Provide management information as necessary on services delivered/spend during contract term o Response to all breakdown requests within 2 working days of a request being made. • Orbit’s current appliance footprint is outlined below: o 255 assets split 70 domestic and 185 commercial o Geographically there is 30 domestic and 135 commercial in the Midlands / 30 domestic and 40 commercial in the South / 10 domestic and 10 commercial in the East o The assets range from washing machines, tumble driers, domestic ovens and hobs and fridge freezers o A range of manufacturers and models, with a large proportion of Miele machines

Outline specification • Potential contract value - £30,000 exc VAT. Contract will give no commitment to any fixed volumes or level of expenditure. • Contract term: the amount of time needed to complete the surveying. It is expected as a maximum it would be no longer than 11.5months. • Potential contract will be a single supplier contract. The supplier will be required to provide coverage to all Orbit locations within the Midlands, East and South of England. The Supplier must have sufficient coverage to meet any requirements within all regions. • Condition Surveys will relate to both domestic and commercial appliances and the supplier must be capable of covering both types of appliances. Surveying will include: o On Site Asset Labelling o Recording of make and model o Serial Numbers o Approximate Age o Type of appliance (Commercial / Domestic / Gas / Vented / Unvented) o Condition of appliances (RAG rating) o Photos • The supplier will also be required to: o Manage diaries and ensure appointments are made with onsite staff. o Ensure collated information is returned to Orbit in agreed timescales and formats. o Support ongoing contract management with an Orbit representative. o Support Orbit in gathering information on legal & regulatory standards for future servicing. • Orbit's current appliance footprint is outlined below: o 397 assets split 40 domestic and 357 commercial machines. o Geographically there is 162 in the Midlands / 113 in the South / 122 in the East. o The assets solely relate to 207 washing machines & 190 tumble driers. o A range of manufacturers and models, with a large proportion of Miele machines. • Orbit will share further information, data and geographical locations with those suppliers invited to participate in the under-threshold tender.

Orbit is undertaking a strategic review of its planned improvement works operating model to identify opportunities for long-term partnerships that deliver enhanced value, innovation, efficiency, and customer outcomes. Orbit plans to run a new procurement exercise in 2026/27 in accordance with the Procurement Act 2023 and public procurement regulations. This will lead to the appointment of partners to deliver Property Improvement works (the Services) to Orbit's homes in the Midlands, South and East of England. The duration of the contract has not yet been determined however it is estimated that this will be c. £500 million over a potential 5 year period. We are exploring a range of options ranging from 3 years to 15 years including potential extensions. The planned start date for the new contracts is 1st April 2028. Orbit will conduct a Competitive Flexible Procedure in accordance with the Procurement Act 2023 to appoint contractors, and this is currently programmed to commence in October 2026, with the contracts being awarded by the end of September 2027. Orbit recognise the value and risk mitigation and benefits of affording a contract mobilisation period of at least 6 months, within the procurement timetable. This Preliminary Market Engagement Notice is published for research purposes, and to encourage market engagement from Contractors that deliver Planned Improvement Works in various regions. It serves as an opportunity for suppliers to have their say and offer feedback, to help inform the development of the requirements prior to release of the tender (estimated November 2026). This notice is to capture market intelligence for: Theme 1: Orbit's Strategy Theme 2: Cost and Commercial Theme 3: Quality and Technical Theme 4: Supply Chain and Materials Theme 5: Contract Management and Supplier Relationships It has the following provisional objectives: • Establish a sustainable and collaborative long-term delivery model for planned improvements • Ensure full compliance with statutory, regulatory, and Section 20 consultation requirements • Improve customer experience and service quality through consistency with Orbit's Everyday Excellence programme and 2030 Strategy • Deliver value for money commercial models. • Support building safety, carbon reduction, and golden-thread data requirements. • Minimise service disruption during transition and mobilisation. The scope is anticipated to include a range of trades that make maintaining customers' homes to a high standard possible, such as: • Kitchens, bathrooms, roofing, external works, windows, doors, decorations, flooring, mechanical and electrical installations. • Fire safety remediation works (non-urgent FRA actions and external wall remediation) • Retrofit and decarbonisation works. This list is for an indication only, and Orbit is seeking feedback from the market through this market engagement event to inform the final scope. The overall value is estimated to be up to £100m per annum however, Orbit are seeking information from Participants of this process which could support in determining the scope, scale and lotting structure of this opportunity. Therefore, we encourage SME organisations to apply. Orbit Group Limited is publishing this notice to facilitate early engagement with potential providers. It relates only to pre-procurement market engagement in accordance with Procurement Act 2023. It is not a Call for Competition. For avoidance of doubt, participation in this market engagement exercise is not a prerequisite to bid for the tender.

Orbit is undertaking a strategic review of its planned improvement works operating model to identify opportunities for long-term partnerships that deliver enhanced value, innovation, efficiency, and customer outcomes. Orbit plans to run a new procurement exercise in 2026/27 in accordance with the Procurement Act 2023 and public procurement regulations. This will lead to the appointment of partners to deliver Property Improvement works (the Services) to Orbit's homes in the Midlands, South and East of England. The duration of the contract has not yet been determined however it is estimated that this will be c. £500 million over a potential 5 year period. We are exploring a range of options ranging from 3 years to 15 years including potential extensions. The planned start date for the new contracts is 1st April 2028. Orbit will conduct a Competitive Flexible Procedure in accordance with the Procurement Act 2023 to appoint contractors, and this is currently programmed to commence in October 2026, with the contracts being awarded by the end of September 2027. Orbit recognise the value and risk mitigation and benefits of affording a contract mobilisation period of at least 6 months, within the procurement timetable. This Preliminary Market Engagement Notice is published for research purposes, and to encourage market engagement from Contractors that deliver Planned Improvement Works in various regions. It serves as an opportunity for suppliers to have their say and offer feedback, to help inform the development of the requirements prior to release of the tender (estimated November 2026). This notice is to capture market intelligence for: Theme 1: Orbit's Strategy Theme 2: Cost and Commercial Theme 3: Quality and Technical Theme 4: Supply Chain and Materials Theme 5: Contract Management and Supplier Relationships It has the following provisional objectives: • Establish a sustainable and collaborative long-term delivery model for planned improvements • Ensure full compliance with statutory, regulatory, and Section 20 consultation requirements • Improve customer experience and service quality through consistency with Orbit's Everyday Excellence programme and 2030 Strategy • Deliver value for money commercial models. • Support building safety, carbon reduction, and golden-thread data requirements. • Minimise service disruption during transition and mobilisation. The scope is anticipated to include a range of trades that make maintaining customers' homes to a high standard possible, such as: • Kitchens, bathrooms, roofing, external works, windows, doors, decorations, flooring, mechanical and electrical installations. • Fire safety remediation works (non-urgent FRA actions and external wall remediation) • Retrofit and decarbonisation works. This list is for an indication only, and Orbit is seeking feedback from the market through this market engagement event to inform the final scope. The overall value is estimated to be up to £100m per annum however, Orbit are seeking information from Participants of this process which could support in determining the scope, scale and lotting structure of this opportunity. Therefore, we encourage SME organisations to apply. Orbit Group Limited is publishing this notice to facilitate early engagement with potential providers. It relates only to pre-procurement market engagement in accordance with Procurement Act 2023. It is not a Call for Competition. For avoidance of doubt, participation in this market engagement exercise is not a prerequisite to bid for the tender.

Orbit plans to run a new procurement exercise in 2026/27 in accordance with the Procurement Act 2023 and public procurement regulations to appoint suppliers to a framework to deliver standard arboricultural works across the Midlands, South and East of England. This Preliminary Market Engagement Notice serves as an opportunity for suppliers to have their say and offer feedback to help inform the development of the requirements prior to release of the tender (estimated June 2026). This Notice is intended to provide information to help Orbit: • Set appropriate lots • Service emergency works efficiently for all parties • Decide what procurement procedure to adopt • Decide what framework structure is most appropriate Orbit Group is a Registered Social Landlord, responsible for managing over 46,000 homes for both affordable rent and shared ownership across the Midlands, East of England and Southeast. A significant part of this overall responsibility includes proactive management and maintenance of estate grounds, woodlands, tree belts, ponds and greenspaces that fall within the Employer's land occupancy jurisdiction. Occasionally trees located in tenants' gardens may require attention. The scope is anticipated to include standard tree work services, such as: • Reactive tree work (Work to be undertaken within 3 months). • Planned tree work (Work with a timescale over 12 months). • Planting of new and replacement trees. • 24-hour emergency call-out service. • Various other related tree maintenance services as and when required. Tree work operations will include common tree surgery tasks, such as removal of deadwood, crown lifting, crown reductions, tree removals, stump grinding, hedge reductions and trimming. It is estimated that the value and duration of the framework could be c. £6 million over a potential 5-year period. We are considering procuring an open framework under the new Procurement Regulations 2024, which could be reopened during the term, to allow additional suppliers to join the framework, and run for up to eight years in total. The planned start date for the new framework is Autumn/Winter 2026. Orbit is likely to conduct an Open Procedure in accordance with the Procurement Act 2023 to appoint contractors to the framework, and this is currently programmed to commence in May/June 2026. Orbit envisages a contract mobilisation period of at least 1 month prior to the framework commencing. SME organisations are encouraged to apply, and share their knowledge and experience as part of the pre-market engagement, particularly any concerns/issues they have previously experienced in responding to public sector tenders. Orbit Group Limited is publishing this notice to facilitate early engagement with potential suppliers. It relates only to pre-procurement market engagement in accordance with Procurement Act 2023. It is not a Call for Competition. For avoidance of doubt, participation in this market engagement exercise is not a prerequisite to bid for the tender. Orbit reserves the right to revisit any of the information within this Notice and update or amend it prior to the publication of its Tender Notice for this procurement.

Orbit is preparing to procure a framework of suppliers to provide professional services requirements across its group. The Framework is expected to include the following Lots although this is subject to change. The final lots will be confirmed in the published Tender Notice: Lot 1 - Financial, Audit & Risk Services Lot 2 - Digital Transformation & Technology Services Lot 3 - Civil and Structural Engineering Services Lot 4 - Building Services Engineering (M&E) Lot 5 - Architectural Design & Planning Services Lot 6 - Project Management & Technical Assurance Services Lot 7 - Decarbonisation Retrofit for Dwellings (PAS 2035:2019) Services Lot 8 - Landscape Architectural Design Services Lot 9 - Sustainability & Environmental Consultancy Services Lot 10 - Fire Engineering Services including EWS1 & FRAEW Surveys Lot 11 - Surveying Services Lot 12 - Valuation Services It is proposed that this will be an open framework for a term of 8 years.

Professional service contracts including third party consultancy / specialist services

Repair and maintenance of renewable heating systems

Door entry maintenance, servicing and remedial works

S20 compliant delivery of decoration & flooring requirements under capital programme and additional requirements, scope to be confirmed

Provide end to end customer grants programme to cover Midlands, East and South-east

Door entry maintenance, servicing and remedial works

Replacement of existing analogue reliant warden call systems

S20 compliant delivery of roofing requirements under capital programme and additional requirements, scope to be confirmed

Routine visits & remedial works in relation to maintaining water hygiene at schemes

Insurance Services required for Orbit that will provide effective and efficient risk transfer solutions which will best protect Orbit and its business interests

Overview Orbit Group is seeking expressions of interest from suitably qualified and experienced Principal Contractors who can undertake decarbonisation retrofit works in line with the requirements of PAS 2035. The initial project is made up of circa 410 properties over 2 years of which 160 will be funded by SHDF wave 2.1 funding. Orbit will continue to explore other areas of funding for the remaining properties. This project is expected to start in March 2023 and complete by no later than September 2025. The projected combined value of the contract for the initial two years of the contract is circa £16 million. Although the initial intention is to deliver the works in Orbits Wave SHDF 2.1 bid, there will be further works which may be funded by ECO 4 or fully funded by Orbit. The intention is to enter into a long-term partnering agreement with a contractor to undertake Decarbonisation Retrofit works across Orbit’s geographical coverage. It is our intention to put in place 24 Months initial contract with the option to extend for 2 x 24 months. Scope of Works The works are likely to include but are not limited to the following; • Internal Wall Insulation • External Wall Insulation • Cavity Wall Insulation • Loft Insulation • Flat Roof Replacements • Pitched Roof Replacement • Window and Door Replacements • Smart Thermostat Installation • Ventilation Upgrades • Night Storage Heater Installations • Air Source Heat Pump Installations • Ground Source Heat Pump Installations • Photovoltaic Panel Installations Expression of interest and Pre-Tender Briefing We encourage suitably qualified and experienced providers to send their expression of interest by emailing mochamad.nurdyn@orbit.org.uk no later than Thursday 5th October 2023. All Contractors who express their interest before the date will be invited to webinar for pre-tender briefing on Friday 6th October 2023 at 11.00. It is our intention subject to internal sign-off, to issue the tender on the week commencing 9th October 2023.

Orbit Group Ltd is issuing this prior information notice to invite companies to participate in the market engagement event in support of Orbits upcoming requirements for the provision of heating services. The provision of these services will relate to works carried out on all Orbit Estates across its property portfolio in the Midlands, East and South. Orbit Group Ltd would like to invite interested parties to attend a market engagement event to be on 12th July 2023 at 14:00. The event will consist of a remote briefing providing you with an outline of the opportunity. Please see below for details of how to submit an expression of interest (EOI).

Orbit Group Ltd wishes to provide advance notification to the market of a forthcoming tender opportunity to appoint a contractor(s) for the provision of Fire Detection and Alarm Systems (Supply and Installation) across its residential and communal properties within its property portfolio in the UK geographies: Midlands (East and West), East and South-East Regions. How the requirements are to be structured in terms of having either one contractor to support Orbit nationally or to have two regionalised LOTS (Midlands and East/South-East), is still to be decided. Market engagement will enable Orbit to establish capabilities in relation to geographical reach. This PIN relates to early market engagement only and is NOT a call for competition (procurement/ tender documents are not available at this time). Any contracts for these works will be subject to separate procurement processes in accordance with the Public Contracts Regulations 2015 (as amended). All participants in this event shall be responsible for their own costs (including third party costs) and the Contracting Authority shall have no liability to any participant.