UK Public Sector Contracts & Tenders

The Museum is constructing a new gallery which will explore the role of the British Army on home soil, ranging from helping to enforce the idea of a unified nation in the 17th Century, through to counter terrorism and humanitarian aid in the 21st century. We are utilising existing display cases and creating two new ones. The Museum wishes to employ a suitably qualified and experienced mount maker to assist in the installation of the gallery, in particular, the manufacture and positioning of mounts for the display items. There will be many objects in the gallery requiring mounts to be made from scratch and a small number of objects that are re-using existing mounts these have been denoted on Annex A - Object Mount Schedule, which should also be used as the pricing document. Annex B are the Case Layouts. In the costs, the mount maker will also need to account for measuring of objects at our Stevenage store and Chelsea Museum, both prior to making the mounts and after making to ensure they fit the objects seamlessly. The mount maker should also allow for attendance on site for around 2 weeks to fit the mounts on site during the installation of objects phase as noted in para 4. Programme below, of this document. They will work alongside the Museum's team of conservators and collections staff.

The National Army Museum (NAM) wishes to appoint a suitably qualified fine art transport agent to prepare for collection, deliver and install objects from the National Army Museum stores (Stevenage) to a new exhibition in the National Army Museum, Royal Hospital Road Chelsea SW3 4HT. The work will be delivered in three phases: 1. Preparation: The Museum the fabrication of 4 transport frames, the soft wrapping of 42 framed prints and oils, and fabrication of one corex box for a banner. This work to be carried out ahead of collection from Stevenage. Details of the dimensions of the collection items can be found on Annex A and B attached to this notice. Further details including access to galleries and dims can be found on the spreadsheet. 2. Collection/Delivery: Delivery 1 - 21 August collection and delivery of case based materials consisting of - 3 modules - 7 mannequins - 1 crate Delivery 2 - 4th September collection and delivery and installation of 79 wall based works. Suitable and sufficient resources required to carry out installation within the four days schedule. Delivery 3 - return of packing modules to Stevenage stores and disposal of transport frames, crates and redundant packing materials. Tender submissions are requested from suitably qualified and experienced contractors. It is beneficial, though not essential, for the conservator to hold accredited status (PACR - Professional Accreditation of Conservator-Restorers). Tenderers will be required to ensure that they have insurance covering the total value of the objects and public liability to the value of £5,000,000 Tender will be awarded in accordance with NAM Financial Procedures and based on the recommendations of the Tender Board which will be established prior to the closure date of this notice. 40% understanding of the project brief. 35% value for money 25% Experience of similar projects. It is therefore crucial that companies have experience of exhibition installation in a museum or heritage setting and demonstrate this by including details of similar projects in their brief. All tender documents/electronic media are to be addressed "TENDER DOCUMENTS NOT TO BE OPENED BEFORE 10am on 9 June 2023 to the address below. An electronic version should also be sent to tenders@nam.ac.uk and annotated with the project title. On no account are the tender documents to be passed to the requesting department before the tender board date. Should this happen, the submission may be ruled ineligible. The tender shall be addressed to: Finance Team National Army Museum Royal Hospital Road Chelsea London SW3 4HT Tenders are to remain open for acceptance for a period of 30 days Note: Emailed and other electronic versions of completed tender are not to be submitted to the NAM prior to the scheduled opening date. Any tender received in this way will be returned and the tender may be deemed as inadmissible.

The National Army Museum (NAM) is in the final phase of a programme of works which sees the refreshment of its permanent galleries. This follows a major rebuild project, referred to as Building for the Future (BFTF) which transformed the entire layout of the Museum. The Museum re-opened in March 2017 by her Majesty the Queen after a three-year closure. To compliment the Museum offer, extend the visitor experience and support National Army Museum Trading Limited (NAMTL) objectives the Museum is looking to appoint a suitably qualified and experienced company to provide an official souvenir guide to the Museum, which will be on sale, online and at transactional spaces inside the Museum. The guidebook is a key commercial product and whilst also delivering high volume sales and commercial return it must also be a reflection of the Museum's purpose, mission, vision brand and values. As such the company appointed must be able to translate the brand whilst ensuring the product is both commercially attractive and viable.

The National Army Museum wishes to appoint a suitably experienced and qualified graphics company to print and install the graphic elements of a new permanent gallery entitled Army at Home. This exciting new gallery at the National Army Museum, Chelsea, explores the work of the British Army on home shores and the Army's role in forging a united nation. It opens to the public on 19th September 2023, but is required to be completed by the 12th Septemberfor press and event previews. The graphics remit comprises object labels, text panels and a small amount of large scale wallpaper imagery. It also includes facsimiles of some paper items which need to resemble the original items as closely as possible, provision of samples and installation on site. Facsimiles should be on a matt surface with a cartridge paper quality and we look forward to suggestions on how best to replicate these. A complete schedule of all elements and materials can be found at Annex A Graphics Schedule, under separate cover. There will be an element of working at height required to install the large scale wallpaper imagery and the contractor should ensure a "safe system of work" is in place and the cost of any specialist equipment hire is included in the tender.

The National Army Museum wishes to engage the services of a suitably experienced and specialist photographer to carry out the photography of areas of the Museum's collection. It is anticipated that this work would because of the amount of required to support this it would be for two days a week (actual days to be agreed). One day working with staff providing the collection items and one day to to edit and upload to the Museum's server. Images to be provided in RAW and in TIFF format. Ownership of all work generated as part of this project will continue to be vested with the Museum. The Museum has the following equipment that can be used for the works: • Hasselblad X1D Mirrorless Medium Format Camera • 45mm f3.5 XCD Lens • 80mm f1.9 XCD • 120mm f3.5 XCD Lens • Elinchrom ELC Pro-HD Compact 500 Flash Head x6 The appointed contractor will need to make use of and demonstrate understanding of our equipment prior to appointment. The successful contractor will be required to complete an Information Sharing Agreement prior to starting work. Tenderers will be required to provide evidence of public liability insurance to the value of £5,000,000.

NAM is staging a temporary exhibition 'Shakespeare at War' in the Focus Gallery at the National Army Museum, Chelsea, from 1st October 2023 to 1st April 2024. Based upon research from Kings College London and a subsequent publication, the exhibition explores how the works of Shakespeare have been used at times of war to increase patriotism and national pride, ridicule military opponents and examine the military lessons of the past. NAM wishes to appoint a contractor to install the exhibition in the "Focus Gallery" which is approx. 50 m2. Many elements of the existing 'Road to Recovery' exhibition setworks are being re-used and others need to be disposed of (see Road to Recovery plans Annex G and Annex E). The tender is for the removal of these elements from the Road to Recovery exhibition, the manufacture of all new setworks that constitute the Shakespeare at War Gallery (Annex F) and one additional display case and all build elements as outlined in the attached documents Annex E Pricing Template and the design drawings Annex F (under separate cover). It should also account for painting the walls and cases, but not the ceiling or floor, protection of the floor, delivery to site and ethical disposal of waste. To allow fair comparison of tender returns tenderers are required to complete Annex E - Template for Pricing, which should be read in conjunction with all the design drawings in Annexes F & G. Failure to complete this may render the tender non-compliant and thus not be accepted. The contractor is responsible for confirming measurements from site and will not rely solely on the drawings. Contractors should account for working at the Museum premises within "normal" daytime (0800 - 1700) hours Monday to Friday. OUT OF SCOPE Lighting, AV and graphics by others and not in the scope of this tender.

NAM and NAMTL is seeking to appoint a company to design, build and install a refreshed physical structure, which will sit alongside the existing structure, in the Play Base space. The appointed company will need to demonstrate an understanding of the role of learning in a soft play environment, commercial requirements, and the inherent safety requirements needed, in a soft play space. They will need to deliver a creative and innovative solution to the continued usage of some core parts of Play Base, whilst at the same time designing and installing new equipment, which complements the current structure. The appointed company will need to engage with the Museum's purpose, mission and vision and this will need to be reflected in ways appropriate to children of up to 7 years of age, in a soft play setting.

The National Army Museum (NAM) wishes to appoint a graphics contractor to print and install graphics for the Museum's next temporary exhibition, Shakespeare at War, which opens to the public on 1st October 2023. The exhibition explores the usage of Shakespeare at times of war from the 17th century to the present day. Tenderers to quote for the following elements: • Supply of samples on the relevant substrate stated in Annex A. • Print production of graphics to supplied graphic schedule and using supplied art worked files provided by NAM. • Installation of graphics on site at NAM, Chelsea, 19th and 20th September 2023.

The National Army Museum is seeking to appoint and company(ies) to design, edit, print, and post materials relating to its membership scheme and to design, edit and print the Museum's magazine. The initial scope of this work will be to produce materials which reflect the current design and approach for printed materials, based on the current brand guidelines and tone of voice. The appointed company(ies) will be expected to deliver a creative and innovative solution on time and must meet the Museum's aims as set out in the brief and in any subsequent briefings. The contract will run for a two - year period, commencing in April 2024 with the option to extend for up to an additional two further years at the end of March 2026.

The Soldier Gallery is the most popular permanent gallery at the National Army Museum. The gallery explores the experiences of soldiers and what it is like to join the Army and serve. NAM wishes to commission a new Section 5 high security display case to house 3 mannequins that will be wearing uniforms from the Museum's collections. As we may include firearms in the future, the display case needs to comply with Home Office Section 5 high security guidelines. The new display case should visually match the existing display cases in the Soldier Gallery but include all the elements outlined in the specification Annex G. The extent of the works includes design and supply of the case, installation on site, training and maintenance manual provision. We are looking for preferably an 'off the peg' design that can be powder coated to match the RAL colour of existing showcases in the gallery, which is RAL 7022 The case forms a permanent display at the heart of the Museum and requires longevity, so the warranty period should be stated in the tender.

The permanent gallery, 'Soldier' at the National Army Museum (NAM) is frequently cited as the most popular permanent gallery by our visitors. The layout of the gallery will not change, but we are taking this opportunity to rotate exhibits and remedy some issues that have arisen with the original gallery fit out. The floor screed has developed numerous cracks and this will be re-laid by a specialist contractor and dose not form part of this tender. However, as a result, the wooden plinths around the existing display cases need to be dismantled (see Annex F: Soldier Gallery Fit Out & Related Works - published separately) and the display cases moved to the areas noted on page 3, Annex F, to allow for remedial works to the floor. The dismantling of the display case plinths and the removal of the cases to elsewhere in the gallery form part of this tender. Once the floor is repaired, the display cases will be returned to their former positions and the plinths will be re-instated. This also forms part of this tender. Another aspect of the tender includes cutting an access section with shadow gaps into12 of the existing plinths to allow for easier access see Annex F page 7.   The Museum will be installing a new showcase which will be made by a specialist company and does not form part of this tender. However, it will require a wooden plinth (see Annex G under separate cover). It is essential that the main build contractor works closely with the manufacturer of the new display case. Painting of the gallery throughout is required and this will be undertaken in two phases, see painting plan Annex F page 5 under separate cover. Objects will be re-instated in the painted areas. All works are detailed fully in the Tender Brief. NAM wishes to appoint a contractor to fulfil the scope above and outlined in the attached document Annex E Template for Pricing (under separate cover), which should be read in conjunction with all the drawings in Annex F (under separate cover). The contractor is responsible for taking their own measurements from site. The budget is in the region of £150,000 excl vat (one hundred and fifty thousand pounds sterling).

The NAM is seeking to appoint an interactive company to design, make and install the mechanical stamper units and the stamps. The individual units must contain the following elements: • Mechanical enclosed unit with as few moving parts as possible. • Guidelines to ensure the booklet is placed in the stamp machine accurately to line up with the stamp positions, at two angles. • Because of the nature of the activity the Museum envisages that some of our visitors may wedge other items underneath the stampers, so we need the ability to clear this path quickly and easily. We do not want a large aperture where fingers could be trapped. • Ability to change the ink (and stamps if required) in the future and to have a spare set. • The unit must be encased in a lockable fascia to ensure that the mechanism cannot be interfered with by visitors. • The unit must be able to be operated with suitable force to provide a clear stamp, yet also not a danger to small fingers. • Parts sourced should be generic and easily replaced without reference to a specialised supplier. • The family stamper trail is aimed at 4-10-year-olds so the height of the machines needs to be commensurate with this age range. The Museum will agree the height with of unit in discussion with the successful contractor. • The units must be robust enough to withstand large groups of visitors. • Contain a place to detail instructions, hold replacement booklets and consumables. The instructional graphic panel will be produced in house, an agreed holder must be discussed with the Museum. • Units must be powder coated to match the galleries - RAL references tbc. • Ink must be fast drying. • The units must have a warranty period of at least 5 years from the date of installation. • Suitable units must incorporate a suitable cupboard space with adjustable shelf and kick plate to store consumables.

The National Army Museum wishes to appoint a graphics company to print and install the graphic elements of a refurbished permanent gallery entitled Soldier. Our most popular permanent gallery explores the lives of soldiers and what it is like to serve in the Army. The graphics remit comprises production of object labels, text panels and facsimiles, and installation. A complete schedule of all elements and materials can be found at Annex A Graphics Schedule, under separate cover. The value of the tender is assessed in the region of £40,000 for the entire package and responses should be broken down, detailed and totalled against each element in the column marked 'Cost' on Annex A which is under separate cover.

The Museum currently has two temporary exhibitions, which close on 30th September 2024. 'Foe to Friend' which is a 420sq metre exhibition and 'Shakespeare and War' which is a 50sq metre gallery. 'Foe to Friend' contains a central panelock wall and two smaller walls which do not need to be removed from site but need to be dismantled and placed back in our setting up space situated in the same gallery. Display cases that are being removed by a specialist contractor and are out of scope of this project. Structures in both galleries are required to be removed from 7th October to 1st November 2024. NAM wishes to appoint a suitably qualified contractor to undertake these works

The Museum currently works with a contractor to deliver the cleaning, pest control, landscaping and washroom services across the Museums Estate. This contract is coming up for renewal and requires re-tendering. The Museum has broken the tender down into two lots. Service providers may provide tender submissions for an individual lot or for both lots. Tenderers should indicate their choice of lots. Lot 1: National Army Museum, Chelsea Royal Hospital Road Lot 2: National Army Museum Store, Stevenage The contract(s) are to carry out the cleaning of Museum premises at its Chelsea and Stevenage locations. The cleaning will include all occupied floor areas and on a periodic basis, various storage areas. The Service Provider will provide a program for pest control for the internal and external areas. The Service Provider will provide a landscaping service to external areas to the schedule set out in the specification. The Service Provider will provide hygiene washroom services and consumables set out in the specification. The tender documentation provides direction for all tenderers with regard tender clarification, site visits and submission Additional information: All tender documentation can be found via link provided. Documents will be added as required.

Background The Museum currently works with a contractor to deliver the cleaning, pest control, landscaping and washroom services across the Museums Estate. This contract is coming up for renewal and requires re-tendering. The Museum has broken the tender down into two lots. Service providers may provide tender submissions for an individual lot or for both lots. Tenderers should indicate their choice of lots. Lot 1: National Army Museum, Chelsea Royal Hospital Road Lot 2: National Army Museum Store, Stevenage Requirements The contract(s) are to carry out the cleaning of Museum premises at its Chelsea and Stevenage locations. The cleaning will include all occupied floor areas and on a periodic basis, various storage areas. The Service Provider will provide a program for pest control for the internal and external areas. The Service Provider will provide a landscaping service to external areas to the schedule set out in the specification. The Service Provider will provide hygiene washroom services and consumables set out in the specification. The tender documentation provides direction for all tenderers with regard to tender clarification, site visits and submission

The National Army Museum (NAM) wishes to appoint a conservation company or individual conservator ('the conservator') to: - conserve 20 painting associated frames and works on paper - production of frames for 5 Oil paintings - Glazing of 11 oil paintings - production of frames for 24 works on paper to spec - Production of frames for 2 works to spec Tender submissions are requested from suitably qualified and experienced contractors. It is beneficial, though not essential, for the conservator to hold accredited status (PACR - Professional Accreditation of Conservator-Restorers). All works have had recent condition assessments with treatment recommendations and time estimates see Annex A. This contract will involve undertaking the conservation of the objects (following discussion and approval of all treatments by the NAM and providing, full documentation, including written reports and photographs, relating to the treatment of each object which are to be sent to NAM on completion of the project. Treatment can be undertaken on site at the Museum's storage site in Stevenage or offsite with appropriate checks including a UKRG security supplement and insurance cover to the total value of the works (£215,775.00) will be required. Where tenderers deem that work can't be undertaken at Stevenage site, they will be responsible for arranging and insuring the appropriate transport NAM to their work studio This contract is for approx 1044 conservation hours work and subject to discussion with NAM. It is anticipated that the work would start by early April 2025. In consultation with NAM the work be completed and delivered to the Museum by early June 2025 tbc Tenderers will need to need to ensure that they have insurance covering the total value of the objects and public liability to the value of £5,000,000 We will provide existing condition assessments, images and full descriptions of the objects. Tenderers can request detailed condition reports and tenders may be made without viewing the objects beforehand.

On 1st July 2025 the NAM will open a temporary exhibition entitled "Myth & Reality: Military Art in the Age of Queen Victoria". The exhibition examines the role of military art in disseminating information to the public and influencing public opinion before the introduction of mass photography. The Victorian period saw a great deal of military reforms and changing attitudes to soldiers, which is reflected in the stylistic approach to the artwork. The exhibition showcases the Museum's Lady Butler collection and also shines a light on the female artists who recorded the military, but whose contributions were overlooked. There are a number of high-profile loan items from the Royal Collection on display. The exhibition will run from 1st July 2025 to 1st November 2026 in the new, Temporary Exhibition space which is approx. 306 sq metres. A suitably experienced contractor is sought to manufacture and construct the gallery structures, making good walls and decorating throughout, with the exception of the floor and ceiling which will not be painted.

The National Army Museum wishes to appoint a suitable, experienced graphics contractor to print and install graphics for the National Army Museum's major temporary exhibition, Myth & Reality: Military Art in the Age of Queen Victoria which opens to the public on 1st July 2025 and closes 1st November 2026. The exhibition will be held at the National Army Museum, Royal Hospital Road, Chelsea and will explore how military painting has been used to represent soldiers and inform the public of events at a time when photography was in its infancy. Graphic elements include main text panels, sub-text panels, object labels, facsimilies of some works on paper, such as engravings and watercolours, some directional signage that relates to the exhibition and title and decorative motifs. Tenderers are to provide a completed Pricing Schedule