UK Public Sector Contracts & Tenders

Midland Heart require a supplier to provide goods for all of the following: Personal Protective Wear (PPE) & Workwear Janitorial Products & Stationery/Confectionary Items We wish to work with a supplier to understand the possibilities available to us to meet these requirements and achieve our business goals in like with EN & BS EN standards.

From April 2026 we will be making improvements to our existing colleague benefits, nudging these up to the upper quartile. The next stage of our Total Reward Strategy is now for us to assess the technologies available to support the delivery of our strategy, with a key underlying theme of enabling maximum participation in a wide range of benefits which readily support a multi-generational workforce. Therefore, we are going out to market to test and benchmark platform providers to find a partner who can provide and facilitate friction free 24/7 best in class mobile technology to open up even more voluntary benefits for our colleagues to choose, and moreover make full use of, enhancing and bringing our revised strategy to life. From there we have a medium-term goal to work with that provider to enable our colleagues to design their own rewards and benefits from scratch and vary these to suit their lives as they develop their careers with us rather than have a number of set benefits chosen by the company, making every colleague's package truly valuable to them.

We are seeking a modern, future fit software solution to replace the existing Housing Service Charge & Rents system. The new platform must support accurate housing rent and service charge management, provide transparent calculations, and integrate seamlessly across housing, finance, asset and contract management operations. The new system will need to reduce operational risk, eliminate spreadsheet driven processes, and deliver a single, trusted source of truth for property related financial data. The project aims to transform our financial operations by moving from reactive, fragmented data management to a proactive, integrated, and transparent service charge environment. We seek a partner who can provide a scalable solution that ensures regulatory compliance while putting the tenant experience at the heart of our operations.

We are seeking a modern, future fit software solution to replace the existing Housing Service Charge & Rents system. The new platform must support accurate housing rent and service charge management, provide transparent calculations, and integrate seamlessly across housing, finance, asset and contract management operations. The new system will need to reduce operational risk, eliminate spreadsheet driven processes, and deliver a single, trusted source of truth for property related financial data. The project aims to transform our financial operations by moving from reactive, fragmented data management to a proactive, integrated, and transparent service charge environment. We seek a partner who can provide a scalable solution that ensures regulatory compliance while putting the tenant experience at the heart of our operations.

We are seeking a modern, future fit software solution to replace the existing Housing Service Charge & Rents system. The new platform must support accurate housing rent and service charge management, provide transparent calculations, and integrate seamlessly across housing, finance, asset and contract management operations. The new system will need to reduce operational risk, eliminate spreadsheet driven processes, and deliver a single, trusted source of truth for property related financial data. The project aims to transform our financial operations by moving from reactive, fragmented data management to a proactive, integrated, and transparent service charge environment. We seek a partner who can provide a scalable solution that ensures regulatory compliance while putting the tenant experience at the heart of our operations.

Midland Heart Ltd are a registered social landlord based in the centre of Birmingham with properties throughout the midlands. We invest in circa 34,000 properties replacing components such as kitchens, bathrooms and roofing on a planned preventative basis. We are looking to understand what Component Accounting software is available with respect to asset management that are also able to link in with our existing core systems of Open Accounts and NEC. High level functionality of the software should include: • Maintain a fixed asset register, performing activities like (Adding Costs for Property (New Build and Acquisition), Disposal of Property, Adding Costs for Components, Disposal of Components, Enhancement of Components, Automated Additions of Components, Manual Additions of Components, "Bulk Upload of Data (Excel)", General Ledger/Balance) • Performing Depreciation and Amortisation on our assets • Ability to add, manage and dispose of grants from a financial perspective • Manage profit and loss on Assets and Disposals • A system to perform accrual activities (Amending invoices, accrual cancelations following invoice payments) • A system that provides off the shelf accounting reports and allows for reports to be built We would welcome early discussions with suppliers who believe that they can offer the above to assist us with our understanding and to assist in the development of our specification. Any suppliers who are interested in discussions with Midland Heart, should contact us using the contact details attached to this notice.

Midland Heart Ltd are a registered social landlord based in the centre of Birmingham with properties throughout the midlands. We invest in circa 34,000 properties replacing components such as kitchens, bathrooms and roofing on a planned preventative basis. We are looking to understand what Component Accounting software is available with respect to asset management that are also able to link in with our existing core systems of Open Accounts and NEC. High level functionality of the software should include: • Maintain a fixed asset register, performing activities like (Adding Costs for Property (New Build and Acquisition), Disposal of Property, Adding Costs for Components, Disposal of Components, Enhancement of Components, Automated Additions of Components, Manual Additions of Components, "Bulk Upload of Data (Excel)", General Ledger/Balance) • Performing Depreciation and Amortisation on our assets • Ability to add, manage and dispose of grants from a financial perspective • Manage profit and loss on Assets and Disposals • A system to perform accrual activities (Amending invoices, accrual cancelations following invoice payments) • A system that provides off the shelf accounting reports and allows for reports to be built We would welcome early discussions with suppliers who believe that they can offer the above to assist us with our understanding and to assist in the development of our specification. Any suppliers who are interested in discussions with Midland Heart, should contact us using the contact details attached to this notice.

Midland Heart is currently considering procurement options, following the need for digital upgrades to phonelines before 2025. Midland Heart, as a social housing landlord has several sites that require additional equipment or upgraded equipment to enable a seamless digital switchover (such as lifts, warden call etc.) As such, Midland Heart wishes to engage with the market to gather ideas and suggestions to inform any future specification and procurement of the required works and/or services. Those suppliers wishing to express an interest in this project must complete and return the expression of interest form available by request from alex.lawrence@midlandheart.org.uk

A Contract for Asbestos removal service and works across Midland Hearts portfolio.

Grounds Maintenance Services across MH's portfolio

Periodic Inspection and Testing, In-Service Inspection and Testing, High Voltage and other equipment.

Supply, installation, renewal, periodic inspection, servicing, maintenance and repair of fire security and life safety systems.

Midland Heart is at the exploratory stages of defining potential requirements for an asset management system for use with a Social Housing provider managing and maintaining 34,000 units we are particularly focussed on products that are deployed and tried and tested in this market place. We envisage at a high level that core functionality should cover: • Asset Management eg Survey Data, Property data, manage and deliver work programmes, validation and payments. • Compliance and Servicing eg Manage programmes of work, servicing cycles, contractor management, payments, view status of works. • Corporate Finance eg Component accounting, Grants, Depreciation, Amortisation, Payments, Costs management for new build, Disposals and forecasting System should be able to be managed in the field and be mobile, provide MI and detailed reporting metrics.

Supply, Installation and Repairs of UPVC Windows & Doors and Glazing Services.

Midland Heart are hosting a Meet the Buyer event on 4th April via Teams from 11am -12pm. It will cover the Disrepair, Damp and Mould, Electrical, General Build, Drainage & Scaffolding Work Contract which we will be tendered later this year. If you would like to register your interest in attending the meet the buyer event please contact Laura.Bennett@Midlandheart.org.uk

To provide and support the recruitment of temporary staff and associated services.

Whole house retrofit works and eco measures.

Midland Heart is currently considering procurement options for its Fire, Security & Life Safety Systems contract which covers installation, servicing & maintenance of Fire, Security and Life Safety equipment e.g. Fire alarms, Warden Call, Door Entry, Emergency Lighting, smoke detection & vents & various other FSLSS equipment. We are conducting early market engagement to gather ideas and suggestions to inform any future specifications & procurement of this requirement. If you wish to be involved in these initial discussions to assist Midland Heart then please contact Alex.Lawrence@midlandheart.org.uk. Midland Heart reserve the right to engage with suppliers to be selected at Midland Hearts sole discretion. The tender for the contract is envisaged to be advertised in the summer of 2023.

Midland Heart will be holding a Meet the Buyer Event to discuss the upcoming Cyclical Decorations Tender. The event will be for 1 hour to discuss the scope, timetable, and details of how to access the tender. There will also be an opportunity for questions on the process at the end of the presentation. Date: Wednesday 12th April 2023 Time: 3pm - 4pm.Location: Microsoft Teams Please contact the Commercial Officer Alex Lawrence (Alex.Lawrence@midlandheart.org.uk) to be invited to the event. The event will also be recorded should you not be able to attend but wish to review the content of the presentation.